Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

The Program Coordinator supports,coordinate and expand activities related to the Duke Initiative in Theology and the Art’s (DITA) three-fold mission to promote Research, Teaching, and Art in Action within the Duke Divinity School. The Program Coordinator works closely with the Associate Director to plan and execute programs/events, communicate effectively with DITA constituents, and manage finances through Duke systems.The Program Coordinator serves as the first point of contact for outside contractors and may supervise the work of student employees.

This position is scheduled for 30 hours per week and is externallyfunded for three years.

Work Performed

As part of the DITA leadership team, the Program Coordinator’s key responsibilities are to:

-develop and coordinate ideas for new programming and expanding DITA’s vision to serve as a resource to scholars, artists, and church leaders

-manage day-to-day operations related to event management, communications and finance

-maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives

- interface with external organizations asappropriate to ensure cooperative efforts are enhanced and available resources are utilized.

In particular, the Program Coordinator will:

Coordinate and execute plans for public events and other related programs, including:

-assist the Director of the Certificate inTheology and the Arts in planning related activities and communicating with participants

-coordinating travel, lodging, hospitality and itineraries for guests

-booking venues, managing A/V needs, and creating detailed event timelines

-overseeing event registration

-contacting vendors, evaluating bids/proposals, processing contracts

-updating internal and external event calendars

-developing and monitoring program or event budget

- collecting and processing receipts,reimbursements

-coordinating media strategy for event publicity and media capture

Coordinate Communications and Media Strategy for DITA including:

-developing and implementing a cohesive strategy for reaching constituents and expanding our networks through newsletters,website, and social media platforms

-regularly updating website and working with research partners and contractors as needed to develop engaging content pertaining to the various research projects, curricular offerings, and events/programs

-conceptualizing and drafting newsletters, promotional materials, publications, press releases, ads and fliers

-developing plans and schedules for release of publicity materials, and coordinating with contributors to ensure timely publication

-cataloguing existing media assets and evaluating potential for fur ther use

Coordinate Budgeting and Finance for the Initiative, including :

- Keeping track of expenses and submitting receipts for reimbursement through Duke’s system

-Processing receipts through Concurfor P-Card expenses

-Setting up PO s, reimburse vendors,and submit AP checks

- Tracking payment and reimbursement until they are finalized, providing updates to contractors or problem-solving when appropriate

-Managing payments to/from andreconciling DITA Faculty accounts

-Reconcile DITA-related fund codes andprovide budget reports as requested

-Assist in providing yearly budget reports and proposals

-Gathering data for Development purposes and grant requests

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive listof all responsibilities and duties required of personnel so classified.

Desired Skills:

This works requires the ability to:

Implement business and management principles related to strategic planning, resource allocation, and coordination of people and resources.

Develop a thorough understanding of program mission and conceptualize an effective and cohesive media strategy to help convey the distinctive characteristics of DITA

Work collaboratively and develop partnerships with peers within similar organizations at Duke and elsewhere

Evaluate program performance, summarizing findings, communicating results,and forming an action plan.

Use logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Provide guidance and direction to subordinates, including setting standards and monitoring performance.

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.