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PROGRAM COORDINATOR - SANFORD SCHOOL OF PUBLIC POLICY COUNTERTERRORISM FELLOWSHIP PROGRAM

Employer
Duke University
Location
SSPP Other Programs
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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Job Description
Program Coordinator
(Job 2321, Level 10)
Master of National Security Policy Program, Counterterrorism and Public Policy Fellowship Program, Triangle Center on Terrorism and Homeland Security
Sanford School of Public Policy
Duke University

Occupational Summary
The staff member supports three distinct but complementary programs within the Sanford School of Public Policy: The Master of National Security Policy (MNSP) program, the Counterterrorism and Public Policy Fellowship (CTPP) Program, and the Triangle Center on Terrorism and Homeland Security (TCTHS). Staff support includes programmatic, outreach, coordination, administrative, budgetary, and logistics support to these programs.

Work Performed
A detailed description of functional areas and tasks follows:

  • Staff members will oversee and manage administrative, budgetary, and logistics support to executive Master of National Security Policy program. Administrative support includes assisting with student matriculation (cohort is roughly 25 students per year), answering student administrative questions, and assisting with administrative support throughout the year. Budgetary support includes working with the program director to design and manage a budget throughout the year (capturing expenditures, updating budget spreadsheet, working with Sanford school budget manager). Logistics support includes the planning, set-up, execution, and conclusion of “immersion periods” during which students arrive on the Duke campus for short, intensive periods of education. Staff members will contract vendors to provide catering services, equipment rentals, equipment moving or removal, decorations, Audio/Visual support, etc; (includes price negotiation and vendor management).
  • Programmatic and outreach support to MNSP includes communication with prospective students, incoming students, students currently in the program, alumni, and specific organizations (public and private) that support the program. Additionally, staff members will assist with hosting distinguished visitors during the immersion period. This includes maintenance of the program’s website and creation/maintenance of an alumni Linked In group.
  • Staff member will oversee and manage administrative, budgetary, and logistics support to the Counterterrorism and Public Policy Fellowship program. Administrative support includes assisting with Fellow matriculation (cohort is roughly 7 Fellows per year), answering Fellow administrative questions, and assisting with administrative support throughout the year. Budgetary support includes working with the executive director to design and manage a budget throughout the year (capturing expenditures, updating budget spreadsheet, working with Sanford school budget manager). Logistics support includes the planning, set-up, execution, and conclusion of Fellows-centered events (small group sessions with distinguished visitors, social events, and the annual fellows research presentation event). Staff members will contract vendors to provide catering services, equipment rentals, equipment moving or removal, decorations, Audio/Visual support, etc.; (includes price negotiation and vendor management).
  • Programmatic and outreach support to CTPP includes communication with prospective fellows, incoming fellows, and fellows currently in the program, alumni, and specific organizations (government, public, and private) that support the program. Finally, the staff position will assist with hosting distinguished visitors during the immersion period. This includes maintenance of the program’s website and creation/maintenance of a fellow Linked In group.
  • Staff members will oversee and manage administrative, budgetary, and logistics support to the Triangle Center on Terrorism and Homeland Security. Administrative support includes assisting the TCTHS director as needed throughout the year. Budgetary support includes working with the TCTHS director to design and manage a budget throughout the year (capturing expenditures, updating budget spreadsheet, working with Sanford school budget manager). Logistics support includes the planning, set-up, execution, and conclusion of special events including visits by guest speakers and extracurricular presentations. Staff members will contract vendors to provide catering services, equipment rentals, equipment moving or removal, decorations, Audio/Visual support, etc.; (includes price negotiation and vendor management).
  • Programmatic and outreach support for TCTHS programming includes planning for special events, coordinating and hosting distinguished visitors, and maintenance of the center’s website.
  • Staff members will oversee purchase card transactions and, when necessary, affect purchase card transactions for all three programs. This responsibility includes using relevant Sanford accounting programs to track and validate all expenditures and reconciliation of all programmatic fund-codes and accounts.
  • When possible, staff member will work closely with program managers of Triangle Institute for Security Studies and American Grand Strategy program in order to ensure complementary efforts.
  • The staff members will participate in short-range, mid-range, and long-range planning meetings and be asked to provide input for the growth and vitality of each program.
  • Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications
Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

In addition the successful candidate will possess the following qualities/attributes:

  • Professional communication and work skills are a must.
  • Staff members must be comfortable learning new processes and working without constant supervision.
  • Work experience in program administration and should be able to quickly learn the programmatic processes to support three complementary but different national security-focused programs at the Sanford School.
  • Demonstrated interest in foreign affairs and national security policy.
  • Capacity and willingness to interact with undergraduates, graduates, faculty, staff, donors, vendors, and distinguished visitors.
  • Strong organizational and interpersonal skills.
  • Excellent reading and writing skills.
  • Attention to detail in both proofreading documents and organizing events.
  • Strong understanding of information technologies.
  • The ability to work within varying degrees of management oversight, both independently and closely supervised.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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