Assistant to the Chair, Computer Science

Job Details

Category:: Professional
Subscribe::
Department:: Computer Science
Locations:: Binghamton, NY
Posted:: Jun 22, 2022
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 07609
Position ID:: 149280

About Binghamton University:


Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.


Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.



Job Description:


Budget Title: Senior Staff Assistant (SL-3)


Salary: Commensurate with experience


The Assistant to the Chair in the Computer Science Department supports the Chair to ensure the Chair is efficient and effective. This person would be an integral member of the Computer Science Department and consequently would work closely with the faculty, members of the Dean's Office, and other faculty and staff throughout campus.


The Person in this position will work closely with the Department Chair of Computer Science with:


  • Assistance to the Department Chair and Associate Chair with calendar management, confidential communications, and memos to faculty and staff.
  • Coordination of Departmental personnel activities including new faculty recruiting (advertising, interview scheduling, candidate travel), completion of immigration documentation, compiling and submitting personnel cases to the Dean's Office, processing visiting scholar appointments, overseeing student hiring activities, supervision and evaluation of department administrative assistants.
  • Fiscal Management for the Department: Oversight of the Department's IFR, Research Foundation and Binghamton University Foundation accounts, development of department budget, oversight and planning for student hiring expenditures, coordinate & process purchasing & contract payments, assisting faculty with university startup account spending/management, arranging/processing faculty travel/reimbursements as needed.
  • Oversight and organization of faculty/student events, schedule meetings and provide minutes, collaboration with the Watson College's Liaison from Communications and Marketing to ensure that the Department's website information is up to date, and to create marketing materials for the Department.
  • Support for academic activities of the Department including course building for all degree programs, overall coordination and scheduling of the teaching labs, responsible for University Bulletin updates, completion of surveys, and assisting with collection of ABET assessment data.
  • Assistance, coordination and execution of department seminars and invited speaker series.
  • Planning, implementation and assessment of strategic initiatives and special projects.
  • Management of department space, including access and allocation of secure labs and offices.
  • Works with all Watson College academic departments including the Dean's Office, and other campus institutions including Office of the Provost; Division of Diversity, Equity and Inclusion; Student Records and Registrar Services; Course Building and Academics Space Management (CBASM); Sponsored Funds; Communications and Marketing; Sodexo; Physical Facilities; Business Office/Accounts Payable/Travel; State and Research Foundation Human Resources and Payroll; International Student and Scholar Services (ISSS); as well as several outside vendors.


Requirements:


  • Bachelor's degree or higher in business administration or related field, with a minimum of 3 years of experience or equivalent combination of education & experience.
  • Must be well-organized and able to work independently with minimal supervision, which requires time management and prioritization skills.
  • Must possess strong oral/written communication skills and technical expertise in business management tools including spreadsheets, word processing, presentation tools, databases, and social media.
  • Energetic with excellent teamwork & customer service skills, must be highly motivated and detail-oriented with the flexibility to multi-task while concurrently working on several projects with competing priorities and deadlines, and the ability to change direction as needs require; able to work well under pressure.
  • Must be very personable with demonstrated strengths in interpersonal relations and the ability to collaborate and communicate effectively with a diverse group of individuals, including faculty, staff, students, and visitors.
  • Demonstrated ability to handle confidential matters with tact and discretion.

Preferred:


  • Master's degree in Business Administration or related field with 1 year of relevant experience.
  • Proficient in Banner and other university systems.
  • Proficient at editing/updating web-based information.
  • Prior experience in higher education.



Additional Information:


Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.


Binghamton University is a tobacco-free campus.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]


Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/


Cover letters may be addressed "To the Search Committee."


Postings active on the website, accept applications until closure.


For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html


Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.


As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.



Application Instructions:


Deadline for Internal Applicants: July 7, 2022


Deadline for External Applicants: Open until filled


Review of applications will begin immediately and continue until the vacancy is filled.


Persons interested in this position should apply online.


Please submit:


  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.


Organization

Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger

https://www.youtube.com/watch?v=7DMKyZ37krc&feature=youtu.be    

History

Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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