Job Details

Category:: Professional
Department:: Library
Locations:: Binghamton, NY
Posted:: Jun 22, 2022
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 00417
Position ID:: 149299

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $50,148 - $70,000

The Library Administration Associate manages HR and personnel administrative duties. The position also coordinates and facilitates the Libraries' professional development program, including developing staff training and wellness activities. The incumbent will ensure clear lines of communication on HR and other library administrative management issues.

The Library Administration Associate reports directly to the Senior Staff Associate Human Resources Manager and works closely with the Deputy University Librarian and IDEA Office Senior Director.

Duties and Responsibilities

  • Serve as first level liaison with Binghamton University Human Resources Office for personnel matters and inquiring on HR policies, procedures, benefits and forms.
  • Manages the annual performance program processes for classified and professional employees, and ensures timely evaluations, reviews and personnel cases.
  • Develops, facilitates and implements library staff professional development, training and wellness activities.
  • Oversees faculty personnel case submission to the Provost Office.
  • Implements a routine HR process for updating job descriptions and professional development plans.
  • Creates and oversees a process for supervisors to regularly assess workload and workflow.
  • Coordinates student hiring and manages the student assistant personnel processes, and works closely with the Library Budget Associate on the budget for the student assistants and work-study.
  • Provides direct support to the Senior Staff Associate Human Resources Manager and the Deputy University Librarian as well as directed support to other managers and staff.
  • Provides support for the IDEA Office professional development activities; Participates in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias.
  • Provides oversight of Dean's Office classified staff when their supervisor is not present.
  • Assists with Dean's Office classified staff training as well as delegating tasks and responsibilities when appropriate.
  • Working with search committees, manages the library faculty and staff recruitment processes, including submitting HR and DEI forms, and scheduling interviews.
  • Maintains all library personnel records and ensures faculty, staff and student HR records are up-to-date.
  • Coordinates departmental events, including but not limited to special events and activities.
  • Interfaces with University departments, external agencies, and the general public in coordinating HR and other library administrative functions.
  • Troubleshoots and resolves problems, issues and complaints from faculty, staff, students and the general public.
  • Serves on library and University committees when appropriate.


  • Bachelor's degree with related work experience in administration and/or human resources.
  • Experience in managing events activities.
  • Demonstrated ability to handle confidential matters with tact and discretion.
  • Demonstrated organizational and project management skills, including setting, tracking and meeting goals and tight deadlines.
  • Ability to perform well under pressure, meet deadlines, and manage multiple tasks simultaneously with an attention to detail.
  • Strong verbal, written, and interpersonal communication skills.
  • Self-motivated and able to work effectively both independently and collaboratively across the institution.
  • Demonstrated commitment to promoting diversity and anti-racism and working to advance a culture that strives to eliminate or mitigate the effects of systemic racism and bias.


  • Experience with human resources processes and ability to learn work within HR management systems and software applications.
  • Experience supervising and mentoring staff.

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:


Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger    


Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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