Skip to main content

This job has expired

Buyer 2 (7740U) - Student Affairs Finance 37096



Buyer 2 (7740U) - Student Affairs Finance 37096 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

Student Affairs Finance Team services the entire Division of Student Affairs, which includes Residential and Student Services Program (RSSP), Admissions & Enrollment (A&E), Dean of Students (DOS), and University Health Services (UHS). Services are provided in the functional areas of financial services, procurement, and cashiering for over 3,000 full-time staff and student employees in 43 departments. This position provides purchasing support for all purchases in the Division, using Berkeley Regional Services staff as needed and handling all more complex low level purchases independently.

The Purchasing unit oversees over $137 million in annual spend with 11,500+ purchase orders processed under the direction of the supervisor. The unit is responsible also for all formal Request for Proposal/Request for Quote (RFP/RFQ) procurement solicitations and solicitations for revenue generating opportunities for the Student Affairs Division. Furthermore, this position will learn to track and report Fair Wage/Fair Work related purchases and pursue and review audits of these suppliers annually, register all Prevailing Wage projects $15,000 and above with the California State Department of Industrial Relations, track and report on “Best Value” methodology for public bids, and track and report savings information in UCOP's Benefits Bank.

Application Review Date

The First Review Date for this job is: June 22, 2022

Responsibilities

Procurement Processing:
  • Document Production: Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services.
  • Drafts Request for Quotations (RFQs), including specifications and terms and conditions. Develops spreadsheets and other documentation to support analysis.
  • Issues Requests for Quote (RFQ), Request for Information (RFI), Request for Proposal (RFP) bid packages.
  • Learns to initiate and track purchase orders through product/service delivery.
  • Uses technology to produce and transmit high quality work efficiently and effectively.
  • Develops, organizes, and maintains file documentation pertinent to audit reviews, contract terminations, federal contracting certifications, bid protests and disputes.
  • Participates on cross-functional commodity teams or other strategic sourcing initiatives.
  • Collaborates with more senior Buyers and with events team in order to review and modify off-site event agreements when needed, often with quick turn around time required.
  • Researches change order requests and learns to determine best course of action.
  • Ensures electronic contract files are complete and kept up to date.
  • Provides insight regarding how processes can be made more efficient and how communications to departments can be more effective.
  • Identifies and communicates department end user's “pain points” to procurement team along with ideas for how to resolve those issues.
  • Works with purchasing team and with others on campus as needed in order to support the implementation of the identified process improvements.

Relationship Management:
Supplier -
  • Negotiates with supplier for lower prices and better terms;
  • Helps resolve supplier performance issues;
  • Communicates with suppliers to receive quotes, place orders, and expedite delivery;
  • When needed, work with vendor to be vendored with UC Berkeley.

Customer -
  • Regularly communicates with campus and customers, primarily by phone and email;
  • Reduces risk to the University by ensuring departmental compliance with procurement policy.
  • Works in conjunction with end-users to develop specifications for RFQ's/RFP's;
  • Identifies additional sources of supply for unique goods and services;
  • Develops cost and price analysis to evaluate supplier capabilities to meet University requirements;
  • Determines whether individual suppliers should be properly classified as an independent contractor or employee;
  • Reviews all low-value purchases for compliance and adherence to policy and acts as “Org Node Approver” in BearBuy when necessary.

Analytical Practices:
  • Interprets and applies University policies and procedures.
  • Makes awards based on lowest cost that meets specifications.
  • Performs costs analysis.
  • Reviews terms and conditions for appropriateness.
  • Under general supervision, provides analysis of moderate purchasing projects.
  • Runs reports and provides analysis of spend data, trends and opportunities.

Professional Development:
  • Acquires and maintains a basic technical understanding of commonly purchased products.
  • Participates in professional development and training, such as attending classes, system wide or campus training, working on special projects, or serving on departmental or campus wide committees, in order to enhance job expertise.

Required Qualifications
  • Must have analytical skills necessary to evaluate the cost effectiveness of purchasing options.
  • Must be able to read, interpret, develop and negotiate terms and conditions of contracts.
  • Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, et cetera).
  • Must have strong interpersonal skills, both verbally and written that demonstrates critical thinking, active listening, persuasiveness, advising and counseling skills to communicate effectively with all levels of staff.
  • Proactive in dealing with issues and communicating solutions effectively.
  • Thorough organizational skills and ability to multi-task with demanding time-frames.
  • Experienced project management skills, including the ability to independently research; review and assess a range of variables to define key issues; evaluate reasonable alternatives, and make logical recommendations and decisions.
  • Experience analyzing information and synthesizing large amounts of data with strong attention to detail.
  • Ability to work both independently and as part of a team.
  • Ability to use sound judgment in responding to issues and concerns with excellent customer service.
  • Experience working with diverse populations, while performing consistently in an environment of competing demands, frequent interruptions, and fluctuating workloads.
  • Proficient in the use of Microsoft Excel and Word.
  • Within 2 years of being in the position, encouraged to pass Institute of Supply Management Certified Professional in Supply Management (CPSM) Modules 1 & 2.

Education/Training:
  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Proficiency in the use of procurement cards, verification, and approval procedures.
  • Proficiency in using e-procurement system.
  • Proficiency in the use of reporting tools.
  • Experience working in a large decentralized organization.
  • Knowledge of UC procurement policies, campus departments and organizations.

Salary & Benefits

Salary is commensurate with experience. Hourly rate is $24.90 - $35.92. For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information

This is a full-time (100% fte), career position. Eligible for full UC Benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=37096&PostingSeq=1





Copyright ©2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-59cf4dfc8a00024ba3a94ab3f0370732

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert