Collection Services / Circulation Associate

Smith College
Smith College

View more

Job Details

If you have any questions about the position or our application process, reach out to us at

LibrariesJob Description

Job Summary

Provides public and collection services support for the Josten Performing Arts Library. Assists with all aspects of course reserves. Provides support for monograph acquisitions, cataloging, circulation, and scores collection maintenance. Provides operations and customer service backup at service desk and supervises student workers. Provides additional coverage and support when necessary at Neilsonand Hillyer library. May be requested to work evening or weekend shifts if necessary.The position will typically provide coverage at Josten, Monday through Fridays 9am-5pm.

Essential Functions

Circulation Support and Course Reserves (50%)

  • Assists with library operations and security during scheduled hours; some evening hours may be required.

  • Supervises and supports student assistants at the service desk in accordance with service standards.

  • Knows and uses all facets of the libraries'; online circulation system.

  • Monitors equipment; fixes minor problems.

  • Provides basic reference assistance, directions and referrals to patrons.

  • Makes decisions or takes action to resolve service problems and issues.

  • Trains and supervises students.

  • Provides backup for Josten's interlibrary loan routine.

  • Assists with all aspects of course reserves for Josten and support reserves work across the college.

  • Processes paper and electronic reserves requests.

  • Maintains e-reserves archives on a server.

Acquisitions and Copy Cataloging (50%)

  • Performs pre-order, receipt and copy cataloging work routines, such as searching order requests in OCLC, on the Internet, and in traditional bibliographic tools to determine holdings, bibliographic information, price, source, and availability; compares bibliographic record against item in hand and assigns/revises pre-determined item call numbers.

  • Administers standing orders for series and forwards bills for payment.

  • Creates/updates/closes out records; checks in items; claims items.

  • Works with staff, patrons, vendors, and publishers to answer questions and resolve problems related to scores and orders.

  • Coordinates receipt and processing of all gifts.

  • Maintains records and sends acknowledgements to donors as necessary.

Performs other duties as required

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Associates degreeor equivalent; 1-3 years relevant experience; or equivalent combination of education and/or experience.

Preferred Qualifications

Bachelors degree, academic knowledge of music, and / or foreign language comprehension.


  • Excellent interpersonal and communication skills.

  • Accuracy and attention to detail.

  • Problem solving skills.

  • Ability to organize and prioritize work effectively.

  • Ability to work with people of all backgrounds.

  • Ability to work independently and as part of a team.

  • Experience with standard office software.

  • Library and music experience highly desired.

  • Experience with library tools such as library management systems.

  • Experience with basic copy cataloging.

Additional Information

For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival.As this is at 0.83 position, the candidate will typically have June 1 to July 31 off (but not in 2022, we will want the candidate to start as soon as possible).

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

June 30, 2022

Compensation Grade:

Grade L Non-exempt

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.


Working at Smith College 

Founded in 1871, Smith College is the nation's largest liberal arts college for women. The reputation of the College as one of the finest in the country holds strong because of the dedicated work of our staff, faculty, and administration. We are a diverse group bringing to our community different talents, perspectives, and experiences. Our strength arises from this diversity and is sustained by a community value of providing an outstanding educational environment for our nearly 2,700 students. Smith College is located in Northampton, a lively town of 30,000 in the Connecticut River valley of western Massachusetts.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert

Similar jobs