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Clerical Assistant

Employer
College of the Sequoias
Location
Visalia, CA
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Job Details

General Description

Under the direction of the Provost, COS Hanford Educational Center, the Clerical Assistant will perform a variety of clerical duties in the COS Hanford Educational Center in the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of the department.

This is a full-time position. The work schedule is 7:45 a.m. – 4:45 p.m. Monday – Friday. Initial salary placement for this position will be $45,534.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Clerical Assistant include:

  • Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
  • Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
  • Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
  • Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
  • Review documents for accuracy and completeness so they conform to standards.
  • Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
  • Utilize the District's integrated software in performing the required duties of the position.
  • Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
  • Assist students with a variety of information and materials in support of an assigned program and general College information.
  • Receive, open and distribute mail.
  • Perform related duties as assigned.
  • Qualifications

    Minimum Qualifications (Education & Experience):

    Any combination equivalent to:

  • Graduation from high school and
  • Formal computer training and
  • One year of clerical experience.
  • Desirable Qualifications:

  • Previous customer service experience.
  • Ability to multi-task in a busy environment, while maintaining attention to detail.
  • Working Conditions:

    Environment

  • Office environment.
  • Constant interruptions.
  • Physical Abilities

  • Ability to hear and speak to communicate with student /public.
  • Ability to see to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift moderately heavy objects.
  • Dexterity of hands and fingers to operate a computer and office equipment
  • Knowledge and Abilities

    The hiring committee is seeking evidence of the following:

    Knowledge of:

  • Basic policies, procedures and activities related to an assigned program or function.
  • Operation of standard office machines and equipment.
  • Basic word processing skills.
  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • Telephone techniques and etiquette.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Ability to:

  • Perform a variety of clerical duties in support of an assigned program or office.
  • Operate a variety of office machines and equipment including, copier, computer terminal, and other office equipment as required.
  • Complete assignments with minimal supervision.
  • Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
  • Type at 40 words net per minute from clear copy.
  • Learn to interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Maintain records and prepare reports.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Application Procedure

    To be considered applicants must submit ALL of the following required material before or by the filing deadline:

    • An online job application.
    • Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.
    • Resume
    • Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.
    Recruitment Analyst: Keila Reynoso 559-730-3920 or [email protected]College of the Sequoias does not sponsor H-1B Visas

    Organization

    College of the Sequoias is a two-year California community college offering educational and enrichment programs for the residents of its district in Tulare and Kings counties. The college was established in 1925 and moved to its current 62-acre main campus site in Visalia in 1940.

    In addition to the campus in Visalia, COS operates a full-service center in Hanford that is also home to the college's police and fire academies.

    COS also opened its Tulare College Center in January 2013. It is a full-service college center and the home of COS' agriculture program

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