Recruitment Coordinator
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4691
Employee Status: Regular
Grade: G
Requisition ID: 94687

The Divisions of Pediatric Critical Care Medicine and Pediatric Pulmonary, Sleep, and Asthma Medicine is seeking a Recruitment Coordinator to manage all recruitment functions. The Recruitment Coordinator is a working manager position and will manage all aspects of a recruitment program, including acquisition strategies, designing and implementing the interview process, and managing all faculty and staff recruitment. The Recruitment Coordinator is responsible for managing approximately 30 recruitments per year for our expanding academic medical Divisions at Stanford University School of Medicine.

The Recruitment Coordinator will represent the Center for Excellence in Pulmonary Biology (a program that has been ranked number 5 in the country by US News and World Report), as well as two academic Divisions. The ideal candidate is expected to intuitively translate incoming requests and indirect requirements into achievable goals while anticipating future needs. The Recruitment Coordinator will design and implement all aspects of recruitment. This role will partner with hospital marketing, administration, and clinical teams as well as Department and School administration, and faculty. The position is expected to develop relationships at academic medical centers as well as Universities in the effort to support a robust talent program. This is a hybrid role, onsite 3-4 days per week.

We are a growing team including long-tenured faculty, staff, and leadership. The Division activities reach all parts of the mission: patient care, education, and research. The Recruitment Coordinator will have a great deal of exposure to all these areas and will be communicating with a broad range of individuals at the Executive level, internally and externally. Within the Divisions and Center, there is a strong operations team of about 15 people. We are a supportive group that prioritizes well-being, with many team events and opportunities for professional development and personal growth. We value balancing home and work life. We foster an environment that leads to fulfilling and rewarding careers at Stanford University for all staff. This position will manage the full recruitment process and budget. This position will also be part of the Department of Pediatrics, the second largest Department in the School. The Department hosts many events and training opportunities and is a place where staff is nurtured. Please check out our website and social media channels below, and come see about working for an organization that directly impacts the lives of children.

https://med.stanford.edu/pedpulmonary/Homepage.html

https://med.stanford.edu/cepb.html

https://med.stanford.edu/pedcriticalcare.html

https://twitter.com/stanfordpccm

https://twitter.com/tcfepulmbio

Duties include:

• Support senior level employment representatives in the execution of standard aspects of recruiting, including developing candidate pools, evaluating resumes, screening candidates, scheduling interviews, interviewing candidates, sharing candidate pools, and managing referrals.
• Recruit for job families and build talent pipelines.
• Develop applicant pools continuously using advanced web-based recruitment methodologies, including internet, database, and social network searches.
• Complete weekly/monthly/ad hoc reporting on recruiting and employment activity.
• Refer searches to external employment agencies and manage vendors, as needed.
• Maintain and/or update department websites.
• Ensure accurate and complete documentation is maintained concerning all phases of the recruitment process, including equal employment opportunity statistics, and in compliance with state and federal laws, contractual obligations, and university guidelines.
• Assist with job fair coordination (virtual or in person), as needed.
• Maintain reports and metrics to track and measure success of the function.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Excellent oral, written, interpersonal, and customer service skills.
• Well-developed interviewing skills.
• Working knowledge of state and federal employment laws applicable to the hiring of employees, including affirmative action and equal employment opportunity requirements.
• Demonstrated experience with web-based systems and recruiting sources, including the internet, social media, warm/cold calling, referrals, events, networking, publications, industry groups/associations, and job fairs.
• Knowledge of application tracking systems and Microsoft Office Suite.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, use a telephone.
• Occasionally stand/walk, grasp lightly/fine manipulation, life/carry/push/pull objects that weigh 11-20 pounds.
• Rarely writing by hand, sort/file paperwork or parts.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional PHYSICAL REQUIREMENTS:

WORKING CONDITIONS:

• Occasional travel.
• Flexible work hours including weekends and evenings.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/3170942

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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