Eastern Connecticut State University is accepting applications for the position of Acquisitions Specialist. Eastern is located in Willimantic Connecticut 1.5 hours from Boston and 2 hours from New York City. Eastern is one of four universities in the Connecticut State College and University System (CSCU) and as state university employees enjoy substantial health and retirement benefits.

Qualifications: Bachelor’s degree in business and experience in purchasing required. Experience in computer operations is essential. Knowledge of financial record systems (Banner) preferred. Knowledge of purchasing contracts, the bidding process, various bidding formats, strong interpersonal and communication skills and supervisory ability are essential. Experience working in higher education, a state agency and external entities in contract and grant compliance is desirable. These qualifications may be waived for individuals with appropriate alternate experience.

Position Description: The incumbent reports to the Associate Director for Acquisitions and is responsible for the following procurement activities: drafts and reviews Request for Quotation and Request for Proposal documents; selects sources and solicits and reviews competitive bids for University purchases; administers the competitive bidding and record keeping portions of public works projects; reviews all requests seeking funding via the New and Replacement Equipment Process; prepares advertisement and placement of bid notices for proposals and quotations; conducts pre-bid meetings and distributes bid documents to include as required plans and specifications; reviews and analyzes all public works projects bids for completeness; reviews, enters and approves requisitions, purchase orders, change orders, quotations and award documents for accuracy and compliance with established procurement policies; processes all applicable purchases using a procurement card (p-card) and reconciles monthly activities; coordinates and resolves issues resulting from discrepancies between purchase order specifications and what was received and invoiced; assigns account coding to requisitions; provides research related to procurement activity by vendor, requestor, commodity, etc. as required; establishes and maintains vendors in both the University and State data bases; prepares correspondence and productivity reports as required; represents the University on appropriate committees as needed; and performs other duties related to those enumerated above which do not alter the basic level of responsibility of the position.

To Apply: Please submit a cover letter, current resume and contact information of three professional reference to Rebecca Davis at davisr@easternct.edu.