Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Program Coordinator will assist a designated sport or sports in managing the daily operations for that team. This role will provide administrative support and serve as a liaison between the coaching staff and athletic administrators.

Job Description

Essential Functions:

• Manage team travel, including but not limited to hotel reservations, bus/plane travel, meals, per diem, team rosters, etc.
• Liaison with department support services, such as athletic trainer, strength and conditioning, academics, compliance, media relations, ticket office, onsite travel agency, etc.
• Manage game day activities.
• Maintain recruiting records through ARMS. Prepare and submit paperwork for official and unofficial visits and coordinate visit logistics. Prepare and submit paperwork for National Letters of Intent.
• Prepare required compliance reporting information, including but not limited to CARA reports, in ARMS.
• Complete team travel forms and other paperwork for road trips.
• Coordinate team schedules with Student-Athlete Services to ensure missed class letters are prepared as needed.
• Collect and maintain contact information for currently enrolled student-athletes and prospective student-athletes.
• Assist the coaches in preparing the annual budget and track continually during the fiscal year.
• Communicate with Athletic Communications regarding schedules, team websites, news-worthy events, scheduling interviews and other public relations.
• Prepare correspondence and maintain files for the head and assistant coaches.
• Order office supplies, stationary, copy paper, etc.
• Collect and receive mail and shipments at the post office.
• Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree plus two years’ experience working within college athletics, or an equivalent combination of education and experience.

Knowledge, Skills, Abilities:

• General knowledge of office management techniques.

• Excellent organizational skills.

• Excellent interpersonal skills.

• Proficiency in Microsoft Office

• Ability to demonstrate effective communication skills both verbally and in writing.

• Ability to analyze and interpret policy and procedural questions.

• Ability to research and resolve office management problems and questions.

• Ability to organize workflow and coordinate activities.

• Ability to prioritize workload.

Supervisory Responsibility:

None.

Accountabilities:

Responsible for own work

Additional Job Description

Wake Forest University requires proof of full vaccination with an FDA approved or authorized COVID-19 vaccine for all positions posted on or after September 13, 2021. Wake Forest University requires that you provide satisfactory proof of full vaccination status to Human Resources within three days of your hire date. You must also maintain full COVID-19 vaccination status, as classified by the CDC, during your employment at Wake Forest University.

Consistent with federal, state and local law, Wake Forest University will consider accommodations for disability- and religious-based reasons unless providing an accommodation would result in an undue hardship to the University.

If you seek an accommodation from the vaccination requirement for disability- or religious-based reasons, you should contact Human Resources.

New employees who are hired into positions posted prior to September 13, 2021, offers of employment made to new employees prior to that date, and employees for positions at Graylyn Conference Center are generally exempt from the vaccination requirement unless the employee’s position is otherwise subject to a vaccination requirement due to the essential components of the position as described in Policy.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.