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Audio Visual Preservation Specialist

The University of Kansas
Lawrence, KS

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Administrative Jobs
Technology, Multimedia & Audiovisual
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Position OverviewThe Conservation Services Department provides leadership, coordination, expertise, and services within a comprehensive, system-wide program to preserve KU Libraries' physical collections.

This position plays a key role in preserving the University of Kansas Libraries’ valuable and unique collections by enhancing the University's capacity to preserve and make available recorded sound and moving image materials. The incumbent will report to the Head of Conservation Services and maintain a number of critical working relationships with units and groups that are engaged in preservation, curation, and access to media. The Audio Visual Preservation Specialist will assist archivists, curators, collection managers, and public services staff in identifying at-risk collections, will suggest appropriate reformatting options, and will direct the day-to-day operations of reformatting projects, maintenance of equipment, and development of workflows in support of preservation, description, and access.

The University of Kansas Libraries support a safe and inclusive environment for all members of our diverse communities at KU. We are committed to building a diverse and pluralistic workforce and strongly encourage applications from diverse candidates. This position will demonstrate a commitment to advancing diversity efforts in the Libraries and contributes to an inclusive environment.

Job Description65% Care and reformatting of analog audio and moving image collections
  • Stabilize, clean, and evaluate the condition of sound and moving image media in a wide variety of formats.
  • Systematically survey collections and provide storage recommendations.
  • Judge whether media can safely be digitized locally or sent to an outside vendor.
  • Identify vendors and complete RFPs for services; manage the shipping process.
  • Digitize in-house audio and video recordings following international preservation reformatting guidelines and best practices for accessibility.
  • Perform quality control and monitor conversion quality on in-house and vendor projects.
  • Record appropriate administrative metadata based on industry best practice and descriptive metadata following local practices.
  • Finish deliverables of digitized files (burning media, labeling, duplication, uploading to network storage, etc.).
  • Manage, hire, train, and coordinate work of student employees.
  • Identify and evaluate hardware and digitization software.
  • Support library staff members in providing patron access to analog collections and digital surrogates.
  • Collaborate with other library staff to incorporate digitized materials into digital collections workflows and infrastructure.
20% Project planning and management
  • Develop and implement prioritized preservation options and workflows for projects, including for material sent to offsite cool and cold storage.
  • Assist in developing metadata protocols.
  • Assist in developing strategies for delivery of digital sound and moving images.
  • Compile statistics and prepare reports, including project costs.

15% Departmental responsibilities
  • Serve on the Collections Emergency Response Team and assist with disaster preparedness and recovery operations following standard procedures.
  • Assist in the preparation of grant proposals.
  • Stay current with developments in the field of audiovisual preservation.
  • Prepare, conduct, and participate in staff and public outreach and educational opportunities.
  • Participate in departmental meetings and planning activities, including departmental goal-setting.
  • Participate in the broader work of KU Libraries by serving on committees, working groups, and task forces as appropriate.
  • Other duties as assigned.
Position Requirements
  1. This position requires working on-site.
Required Qualifications
  • Bachelor's degree PLUS one (1) year direct work experience or training in moving image, audio or video engineering, production, or preservation.
  • Demonstrated knowledge of legacy audio and moving image media as evidenced by application materials.
  • Minimum Six (6) months of project management experience.
  • Preferred Qualifications
  • Graduate degree or other advanced training in audiovisual preservation or audio-visual production.
  • Experience applying audiovisual preservation guidelines and prioritizing needs in an institutional environment.
  • Familiarity with and experience in safely handling a wide variety of audiovisual formats including analog discs, magnetic tapes, digital files.
  • Working knowledge of current and emerging trends in the preservation of audiovisual materials.
  • Knowledge of cataloging and/or archival processing, and familiarity with audiovisual copyright issues.
  • Demonstrated ability to work with media editing software.
  • Experience working in an academic research library or archive.
  • Additional Candidate InstructionsA complete application includes:
    1. Cover letter addressing how you meet the required and preferred qualifications.
    2. Resume/CV.
    3. Contact information for three professional references (including at least one previous or current supervisor).
    4. Completion of the online application.
    • Application review begins Monday, June 27, 2022 and continues until a pool of qualified applicants is identified.
    Contact Information to ApplicantsMike Broadwell, [email protected] Advertised Salary RangeMinimum $41,299, final determination commensurate with experience Work ScheduleMonday-Friday, 8 am to 5 pm Application Review Begins27-Jun-2022 Anticipated Start Date01-Aug-2022


    Working at the University of Kansas 

    Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

    The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

    The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

    KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

    Diversity, Equity, Inclusion, and Belonging 

    The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

    We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


    KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


    The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


    The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

    International Dimension 

    KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


    The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

    Our City and State 

    KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

    Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

    Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

    Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

    Making KU Your Home 

    Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

    At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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