TENURE AND PROMOTION COORDINATOR, College of Arts & Sciences, Faculty Actions

Boston University
BOSTON, United States

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Arts & Humanities, Fine & Performing Arts
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Full Time
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Four-Year Institution

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TENURE AND PROMOTION COORDINATOR, College of Arts & Sciences, Faculty Actions

Tracking Code22500076850615Job Description

The CAS Office of Faculty Actions

The College of Arts & Sciences Office of Faculty Actions (OFA) provides essential support to 700+ full time faculty members, as well as many part-time teaching faculty and academic researchers, throughout their careers at Boston University. From hiring and orientation through retirement, OFA supports all aspects of the faculty life cycle, including professional development, tenure, promotion, sabbatical, and leaves of absence. OFA liaises with departments on all faculty affairs matters and provides advice to individual faculty members, working closely in tandem with four associate deans for the faculty, the Dean of CAS, and the CAS Business Office. OFA believes that our intellectual and administrative progress depends on the collaboration of diverse individuals from multiple communities. We are eager to have a colleague who supports our commitment to ensuring BU is inclusive, equitable, and diverse, and who shares our passion.

We are currently seeking a Tenure & Promotion Coordinator to join our dynamic and fast paced office.

Tenure & Promotion Coordinator Description

Reporting to the Director of Faculty Actions in the College of Arts & Sciences, the Tenure & Promotion Coordinator independently manages the tenure and promotion process for all professorial faculty in the College of Arts and Sciences. The Tenure & Promotion coordinator liaises with departments to ensure all professorial faculty tenure and/or promotion cases are being reviewed according to college and university policies and procedures. The Tenure & Promotion Coordinator supports the college level process, working closely with the CAS Appointment, Promotion, and Tenure (APT) committee and the Dean of CAS during their review stages. The Tenure & Promotion Coordinator is responsible for keeping information about tenure & promotion up to date, and for maintaining records related that process. This position also manages the promotion process for full-time Lecturers in the College of Arts and Sciences and the mid-tenure review process for Assistant Professors.


  • Ensure faculty members, department chairs and administrative staff, associate deans of the faculty, and the Dean of CAS are kept informed about policies and procedures related to tenure & promotion. This includes running several meetings giving overviews of the process and meeting with individual faculty members to inform and advise them on the tenure process including what materials are required. This person in this position also trains new chairs and department administrators on the process.
  • Create a calendar of deadlines for the college tenure and promotion process and ensure all participants meet deadlines.
  • Review materials submitted by candidates, the department, the CAS APT, and the Dean for completeness and accuracy. This includes proof-reading APT and Dean’s reports.
  • Solicit external evaluations for all tenure and promotion cases on behalf of the Dean and Department Chair.
  • Maintain all files related to the tenure & promotion process, including redacting department, APT, and Dean’s reports to remove all confidential information, to supply a version to the candidate.
  • Provide administrative support to the APT committee, including scheduling weekly meetings, working with the Chair of APT to update the APT committee manual and to make subcommittee assignments, and answer questions and record votes during meetings. This includes working with the associate deans to recommend possible APT committee members.
  • Provide support to the Director of Faculty Actions on other matters as needed.
  • Assign work to the Senior Program Coordinator and a strong cohort of student office assistants as related to the tenure & promotion process.
Required Skills

A cover letter is required for consideration.

  • Bachelor's degree and 3-5 years of experience.
  • Knowledge of and experience working on tenure & promotion related issues preferred.

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back2BU site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, United StatesPosition TypeFull-Time/Regular


The Difference Is Our DNA

What compelled the Bill & Melinda Gates Foundation to award Boston University a grant to fight newborn mortality in Zambia? Why did Martin Luther King, Jr. adopt BU as a place where he could hone his message of justice and equality? And what is the catalyst that prompts 32,557 students from 135 countries to call BU their home every semester? It’s in our DNA: an inherent desire in each of our students, faculty, and staff to vigorously and dauntlessly pursue knowledge—and embrace the unlimited possibilities that come with it.

A Community Unlike Any Other

As you can see below, it takes people, ideas, and a little luck (Boston, you’re our town) to make BU what it is today: one of the most dynamic universities in the world.

Celebrated thinkers: On any given day, students will find themselves mesmerized by Nobel Prize winners, a poet laureate, and the first biomedical engineer ever to receive a MacArthur Foundation “Genius Award,” among others.

Extraordinary teaching: When a classroom starts to percolate with new ideas, it’s because our faculty of scholars and accomplished practitioners know how to ignite students’ imaginations. That’s why we reward our best teachers with BU’s most prestigious honor: The Metcalf Cup and Prize.

Groundbreaking research: With faculty dedicated to a creative, interdisciplinary approach to problem solving, BU has become a leading global research institution—propelled forward by over $350 million a year in sponsored program revenue.

World-class students: Elite students from all 50 states and 135 countries pursue higher education on BU campuses in Boston and at programs in L.A., D.C., and more than 30 other cities on six continents.

A city within a city: Today, 80% of our undergrads live on campus, which could explain the 525 student activity groups alone.

The greatest college town in the world: Boston. ’Nuff said.

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