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Operations and Program Manager

Employer
University of Florida
Location
Main Campus (Gainesville, FL)

Job no: 520210
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Executive/Director/Management
Department:13010900 - COTA-CENTER FOR AME

Classification Title:

Operations and Program Manager

Job Description:

The Center for Arts, Migration, and Entrepreneurship (CAME) seeks a project manager for its expanding portfolio of programs and research. This new position is a great opportunity for someone skilled in project management with experience in and enthusiasm for the arts, entrepreneurship, innovative research, and the successful engagement and support of diverse communities.

The CAME Project Manager will have responsibility for organization and daily oversight of program and research operations. The project manager will report to CAME’s director and will collaborate with the director and a community of scholars and community partners in growing CAME’s programs and extending CAME’s impact through an expanding network of networks.

The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who co-creates a diverse, inclusive, equitable, and accessible workplace while striving for professional and organizational improvement. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions.

Highly qualified candidates will have experience in project or program management; experience in nonprofit, university, or governmental settings; administrative or management experience in cultural affairs or the arts; and experience with grant writing and fundraising. These candidates will possess the ability to communicate and interact effectively with people from diverse backgrounds and perspectives and to work both independently and collaboratively, as circumstances demand.

Responsibilities: As a key part of the Center’s intellectual life, the project manager will share the Center’s enthusiasm in creating, organizing, and presenting programs, facilitating discussions, and interacting with a broad range of individuals across organizations and disciplines. This work includes a wide range of duties, from creatively visioning and designing the substance of events and partnerships, to carrying out operational, financial, and evaluative duties in a hands-on manner.

Project portfolio will include affiliated faculty programs and CAME-funded research projects; SPARC352 administrative support, annual academic conference; maker in residence programs; development of a new internship program; national and international partnerships (AI4Afrika, New York Live Arts, and others); research and cultivation of new collaborative partnerships; proposal development; projects of the CAME associate director; and communications and brand identity.

Organize, plan, coordinate and maintain daily oversight of all fiscal, HR, space, effort, and other basic operations required to support programs and research in the CAME portfolio, reporting to the CAME director; will work closely with the director to understand center goals, deliverables and intended impact.  

Work closely with CAME faculty and community partners on the development and implementation of faculty programs and research initiatives.

Create project timelines and action plans that will enable project goals to be met within budget and expected timeframe. Communicate all necessary personnel and/or operating needs to the project team. Direct all personnel and other participants clearly to what they need to do to accomplish action plans. Support all team members in meeting action plan goals. Work in close collaboration with all appropriate individuals and teams to ensure project tasks are completed on time and within budget. Assist with project implementation including meeting with nonprofit, university or governmental partners, co-developing presentations, and attending and leading trainings. 

Hire, develop and manage any necessary staff, including administrative assistant, communications specialist, research/conference assistant, graduate research assistant, and interns; assure staff are compliant with policies and procedures and standards are met. Provide leadership, direction and coordination among speakers, staff and volunteers during event program/production. May mentor graduate and undergraduate students as interns or OPS employees assisting with programming.

Understand and communicate to the team how personnel, fiscal and other transactions that support project activities will impact project timeline and completion. Maintain close communication with all involved to understand and communicate how project tasks are progressing, understanding challenges, and thinking creatively and proactively to solve challenges to keep the projects within the CAME portfolio in full compliance with UF and grant policies and procedures and to keep deliverables and tasks on time.  

Maintain documentation of timelines, future and completed tasks and related calendars or other project management tools. Review the director’s and associate director’s calendars. Communicate and make accessible all relevant project management timelines and other information needed to complete project goals with all appropriate team members and participants. Work closely with the director to monitor and manage expenses and budget. 

Collaborate with the College Strategic Communications team, CAME Communications Specialist and all other team members to provide relevant information for their development and implementation of communication strategies and content for communicating CAME stories, project progress and data. 

Conduct analysis of programs and events to evaluate and assess impact, goal achievement, and additional opportunities. Utilize the data and analysis to make recommendations for improving future programming and events. Implement necessary improvements.

Position: Full-time, 12 month, exempt, TEAMS time-limited staff position.

Work Location and Schedule: This position will begin as in-person working on UF’s main campus. There is potential for a hybrid remote structure in the future, upon the agreement of the employee and supervisor. 

THE CENTER FOR ARTS, MIGRATION AND ENTREPRENEURSHIP: The Center for Arts, Migration, and Entrepreneurship (CAME) connects networks of scholars, artists, creatives, entrepreneurs, and advocates to the engines of creative and cultural economics at the heart of migration. Defining the arts as all forms of cultural production, the center seeks to effectively create new models and power alignments that return value—entrepreneurship—to cultural producers to build more just global futures. Through community-responsive programming, research, and creative production, the center facilitates and extends the innovation, resilience, and ingenuity of diasporic and migratory communities.

THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 130 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.

Expected Salary:

$65,000 - $72,000 Negotiable based on education and experience. Includes eligibility for a comprehensive and highly competitive leave and benefits package

Minimum Requirements:

Master’s degree in an appropriate area; or a bachelor’s degree and two years of relevant experience; or an equivalent combination of education and experience. 

Preferred Qualifications:

The successful candidate will bring to the position:

  • Evidence of success in promoting an environment that advances access, equity, and inclusion.
  • 5 or more years of project or program management experience, including 1 year as lead project or program manager 

  • Experience in the arts or cultural affairs as an administrator, advocate or maker

  • Understanding of and experience in nonprofit, university and governmental settings, structures, and processes

  • Experience with grant writing and fundraising

  • Excellent problem solving/information gathering and critical thinking skills 

  • Strong oral and written communication skills, including listening, editing, and developing and making presentations

  • Strong interpersonal skills, including the ability to interact effectively with people from a variety of backgrounds and perspectives 

  • Highly attentive to details 

  • Capacity and passion for learning and navigating the logistics and mechanics of getting work done in a complex, compliance driven public institution

  • Demonstrated skills with Microsoft Office Suite, including Word, Excel, and PowerPoint; Adobe Acrobat; related Apple applications; Google Suite; and Dropbox

Special Instructions to Applicants:

Application Process: Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) cover letter; (2) resume; (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time.

Inquiries may be sent to:
Osubi Craig, CAME Director and
Chair of the Operations and Program Manager Search
Email: osubi.craig@ufl.edu

If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required:No

Advertised: 08 Jul 2022 Eastern Daylight Time
Applications close: 17 Jul 2022 Eastern Daylight Time

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