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Admissions Counselor

Rocky Vista University
Billings, Montana

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
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Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.

Location: US-MT-Billings
Category: Admissions
Type: Full-Time

Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for a

Admissions Counselor (FT)

To be considered for this position applicants should submit a resume/cover letter and salary requirements.


The posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

RVU offers a full benefits package that includes 401(k), Health, Dental and Vision insurance, along with 2 weeks accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.

RVU is is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

This position, located in Billings MT, will be responsible for supporting the Office of Admissions in the implementation and execution of effective admissions programs to achieve the mission of the University.

Essential Job Functions

  • Serves as a member of the Admissions Team. Assists as needed with data entry and data management systems including all telephone, written and email inquiries, CAS applications, decisions, final transcripts and letters of recommendation. Assists as needed with entering admissions decisions into Jenzabar and WebAdmit.
  • Serves as primary on and off campus advisor. Works in conjunction with the Admissions Team to ensure a coordinated RVU recruitment process on the Montana Campus. Responsible for visiting colleges and universities in and out of state, to represent MCOM/RVU-Montana Campus programs for the purpose of student recruitment. Provides written reports summarizing each visit with scheduled follow-up.
  • Conducts campus tours. In conjunction with the Director of Admissions and Recruitment, organizes combined Virtual and on-campus Admissions Workshops for prospective students. Coordinates on-campus/Virtual Open House events.
  • Assists in coordination and facilitation of candidate interview day, including but not limited to, processing all documents and candidate files, communicating with candidates and interviewers prior to and on interview day, tracking of waivers, white coats, and giving closing information regarding possible acceptance to candidates. Assists in training Faculty for interviews. Prepares interview grid for Admissions Committee meetings. Hosts virtual interview days as needed. Interact in a friendly, informative and professional manner.
  • Maintains knowledge of university academic programs, admissions standards, financial aid, scholarship opportunities and student life.
  • Demonstrates a positive applicant/student customer service attitude and maintains a positive attitude that will promote a healthy cultural climate in the Admissions Department.
  • Communicates with College Health Professions Advisors to assist with the recruitment of students. Maintain a current list of Advisors and contact information. Builds and maintains on-going relationships with collegiate admissions advisors and other COM counselors.

Marginal Job Functions

  • Assist administration, faculty and staff in special projects.
  • Supports and attends activities of all areas of the Admissions/Student Services department with duties as assigned including but not limited to Orientation, White Coat Ceremony, and Graduation.
  • Participates in special assignments not limited to admissions and marketing.
  • Serves on committees at the request of supervisor, the VP, the Dean and/or his/her designee.

Required Knowledge, Skills, and Abilities

  • Outstanding organizational and communication skills
  • Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
  • Ability and willingness to work extended hours including some evenings and weekends. Travel is required for this position which can occasionally be extensive.
  • Ability to work with confidential material with an attention to detail.
  • Ability to multi-task and problem solve innovatively.
  • Ability to represent the department and the university in a professional manner.
  • Demonstrated intermediate computer skills in Microsoft and other software programs.
  • Demonstrated effective time management skill and ability to meet deadlines.

Minimum Qualifications

  • Bachelor's Degree
  • Public speaking and/or recruitment experience
  • Excellent communication and customer service skills
  • Valid Driver's License
  • Ability and willingness to travel locally and nationally

Preferred Qualifications

  • Master's Degree
  • Previous experience at an accredited university, health profession college or medical school
  • Prior successful College and/or University student admission/recruitment experience
  • Underrepresented Minority recruitment experience

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

  • Ability to orally communicate effectively with others;
  • Ability to communicate effectively in writing, using the English language;
  • Ability to work cooperatively with colleagues and supervisory staff at all levels;
  • May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
  • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc

[email protected]

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