This job has expired

PROGRAM COORD

Employer
Duke University
Location
Biostat & Bioinformatics Chairs Office
You need to sign in or create an account to save a job.

Job Details

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Department of Biostatistics and Bioinformatics

Occupational Summary

Plan, coordinate and administer activities in the Department of Biostatistics and Bioinformatics for the Doctorate in Computational Biology & Bioinformatics; Support the DGS and Associate Director of Strategy and Operation for the PhD program to include programmatic and curricular procedures, student services, recruitment, tracking, and advising as well as provide faculty support for training programs. Assist the B&B Education team in a variety of other dutes to include administrative duties including scheduling appointments, collecting student information, tracking student progress.

Work Performed

Doctorate in Computational Biology & Bioinformatics

Administrative Duties (10%)

Academic tracking for CBB students: Support and track students through rotations, lab affiliation, and the completion of PhD using SoM Trainee Tracking Tool (T3) and other databases as appropriate. Manage data related to student progress for annual reports, competitive renewals, and for the Graduate School and School of Medicine.

Non-grant financial responsibilities: Manage student funding in the Graduate School web-based application for all students and verify on a monthly basis the payment of stipend, tuition and fees, addressing changes when necessary. Process reimbursements.

Training grant and accreditation data curation: Assist The Associate Director of Strategy and Operation with management of data which measures metrics for graduate programs for SoM including all graduate students and postdocs affiliated with SoM. Data collected include attrition and retention rates, recruiting yields, career outcomes, publication records, funding history and more; the data is utilized by programs for annual NIH progress reports as well as competitive and new training grant submissions; interface with all departments and programs to provide subsets of this data for other uses.

Training grant management: Assist the Associate Director of Strategy and Operation on training grant applications and program reports associated with CBB; assist with compilation of data, including creation of data tables.

Implement new ideas, concepts, and modifications for program themes, materials, and resources to improve program effectiveness and supplement, expand, or replace existing program materials.

Research and develop further internship opportunities with both internal and external sponsors.

Maintain procedures and operations manuals for the students in the programs as well as the program instructors.

Creative Duties (5%)

Manage program communication and events: Maintain websites; manage program-related courses and course assessment; manage programming, and special events. Circulate CBB seminar announcements.

Collaborate with department faculty and staff to stay well-informed of field, department, and university news and to identify possible story opportunities.

Work closely with DHTS Web Services and other campus offices and departments to keep abreast of and utilize contemporary practices, trends, and technologies in social media and educational facilities; participate in classroom and online training to maintain advanced knowledge of continuously improved technology.

Conceptualize and manage all public relations and marketing activities, public events, and other related programs (target groups, graduate program fairs); design, implement, track results, and evaluate.

Student Recruitment and Information; Student Life (20%)

Admissions and Recruitment: Coordinate the admission committee and application review/scoring processes; coordinate CBB student recruitment in collaboration with program directors and admissions chair. Activities include travel, communications, and interview and event planning for on-campus and/or remote visits for candidates.

Correspond with prospective students, applicants, and others seeking information on admissions and the academic programs; develop and implement communication plans for responding to requests for information regarding the programs and for triaging programmatic issues, concerns, etc. to the appropriate individuals.

Direct and organize student and visitor open houses, student orientation, graduation, and other special student events (many of these could take place at night and on Saturdays).

Research and draft student life materials on various topics including housing, student activities, and Durham-area orientation; meet with coordinators in other programs to gather information and recommendations; assist international students in becoming acclimated to the Duke/Durham environment.

Program Management (15%)

Develop and maintain close affiliations with other programs, departments, and offices at Duke to coordinate program business and accomplish program objectives; interface with external and partnering organizations as appropriate to ensure cooperative efforts are enhanced, and available resources are utilized.

Facilitate the student application and review process; receive and organize application materials; circulate materials among the Admissions Committee members; prepare reports summarizing student information and committee decisions; maintain and archive files according to university and department policies.

Compose decision letters and follow-up communications with applicants; communicate awarded scholarships to the appropriate individuals.

Collaborate with course instructors and the English for International Students (EIS) program to develop a course schedule and coordinate classroom assignments; plan, coordinate, and implement processes related to needed instructional facilities, network connectivity access, as well as textbook information and orders.

Coordinate with appropriate offices on student and faculty data collection and management; maintain program-specific records for students and administration including grades and payment records; compile and maintain alumni contact information.

Assist in the evaluation of resources. Work directly with the Associate Director of Strategy and Operation to assess potential income and upcoming financial needs/expenditures.

Compile information related to the graduate programs for annual reports, budgets, and five-year forecasts.

Other Programatic Duties (50%)

Support other education programs within the department. These duties include but are not limited to scheduling student advising and research project committee meeting appointments (including Zoom arrangements), collecting student information, tracking student progress, assisting with departmental displays, supporting Duke Hub data entry, proctoring tests/quizzes/exams, and planning and implementing student events.

Continuing Education

Attend classes, meetings, and training sessions offered by Duke to enhance the skills and knowledge necessary to be successful in the position.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert