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Accounts Payable and Payroll Accountant

Presentation College
Aberdeen, SD

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Job Details

General Purpose

The Accounts Payable and Payroll Accountant performs professional accounting, which assists in maintaining the College’s accounting, reporting, payroll, and budgeting functions and responsibilities. 

Under the supervision of the Senior Accountant, the Accounts Payable and Payroll Accountant assists in the processing of accounts payable and payroll. This position is responsible for processing and maintaining confidential data.

The Accounts Payable and Payroll Accountant assists all business office staff in carrying out the policies and procedures for the overall daily accounting functions of the Business Office. 

Key Tasks and Responsibilities

Accounts Payable

  • Performs Accounts Payable function including check disbursements, EFT disbursements, printing student financial aid refund checks, payouts for departmental budgeted accounts and payment of purchase orders, fleet car, and vendor account management and reconciliation according to departmental procedures.
  • Prepares, distributes and reports 1099-MISC and 1099-R forms in accordance with federal regulations.
  • Gathers required records and information, and prepares audit work papers for annual audit by researching and analyzing the year-to-date accounting information; proposes necessary journal entries to VP for Finance for audit. 
  • Ensures that documentation is complete for future reference by maintaining a complete and timely filing system.
  • Remains competent and current through technical development. May attend training and/or classes as directed/approved by the VP for Finance. 
  • Processes credit card payments once VP for Finance has approved the requisition and reconciles statements.
    • Oversees interdepartmental entries.
    • Prepares sales tax return.
    • Reconciles vendor statements.

    Payroll Processing

  • Process new employee information by completing new hire reporting to state and entering information into payroll software.        This would also include address changes/updates and setup for salary account allocation
  • Monitoring unallocated salaries.
  • Oversees biweekly payroll according to established policies.
  • Assist in processing payment request for benefits withheld.
  • Reviews and reconciles payroll deduction general ledger accounts.
  • Gathers and prepares annual work papers for audit. Proposes general ledger journal entries for reconciling accounts.
  • Maintain benefit eligibility dates for benefits and notify HR accordingly.
    • Other duties as assigned.


    Education and Training

     A Bachelor’s degree in accounting or related field is required. Preference will be for candidates with a CPA and/or prior accounting experience   

    Knowledge and Experience

    Previous bookkeeping, accounting, responsibility for handling and accounting for money on regular basis is preferred.  Good interpersonal skills are required for assisting students, staff and customers at window. Computer skills including proficiency in Microsoft Word and Microsoft Excel is required and experience with Blackbaud Financial Edge accounting systems is preferred.

    Core Competencies

    Positive human relation skills; ability to maintain high degree of confidentiality in all areas of responsibility.  Attention to detail is required and basic understanding of payroll and accounting.

    Working Conditions

  • Normal temperature working environment. 
  • Moderate to little amount of noise in the work environment. 
  • Friendly, teamwork type of work environment.   
  • Normal amount of overtime and extended work hours required.

    College Mission, Vision & Values

    As part of the Presentation College Learning Community, you will be expected to play a role in supporting the legacy of the Presentation Sisters, in promoting the Mission, living the Core Values, and furthering the Vision.


    Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.


    Making the world a better place!

    Learning… For a Better World

    Using knowledge to improve lives and make our communities a better place is the very heart of what we do at Presentation College. Here, service learning isn’t an add-on or an afterthought. It’s the very foundation of who we are and what our education stands for.

    Because, quite simply, that’s what the world needs.


    Our Catholic Tradition

    Our deep Catholic roots guide us in the way we approach learning and living. A core mission of our founders is a sincere commitment to social justice and human dignity, and that commitment is brought to life every day through our efforts to help individuals, families, and communities in need.


    Our Service Curriculum

    In order to fulfill graduation requirements, students complete at least two service learning projects. You’ll have the flexibility to choose from a broad range of service learning programs and opportunities, and you’ll enhance the experience through reflections and journaling.


    Our Boundless Enthusiasm

    From building homes through Habitat for Humanity, to “Shop with the Saints” for families in need, to packing lunches at the local food bank, to hosting community meals and health clinics, to countless other service activities, there’s no limit to our enthusiasm for service. That’s why 97 percent of students say they’re satisfied with service learning at Presentation.

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