The Accounts Payable and Payroll Accountant performs professional accounting, which assists in maintaining the College’s accounting, reporting, payroll, and budgeting functions and responsibilities.
Under the supervision of the Senior Accountant, the Accounts Payable and Payroll Accountant assists in the processing of accounts payable and payroll. This position is responsible for processing and maintaining confidential data.
The Accounts Payable and Payroll Accountant assists all business office staff in carrying out the policies and procedures for the overall daily accounting functions of the Business Office.
Key Tasks and Responsibilities
Accounts PayablePerforms Accounts Payable function including check disbursements, EFT disbursements, printing student financial aid refund checks, payouts for departmental budgeted accounts and payment of purchase orders, fleet car, and vendor account management and reconciliation according to departmental procedures.Prepares, distributes and reports 1099-MISC and 1099-R forms in accordance with federal regulations.Gathers required records and information, and prepares audit work papers for annual audit by researching and analyzing the year-to-date accounting information; proposes necessary journal entries to VP for Finance for audit. Ensures that documentation is complete for future reference by maintaining a complete and timely filing system.Remains competent and current through technical development. May attend training and/or classes as directed/approved by the VP for Finance. Processes credit card payments once VP for Finance has approved the requisition and reconciles statements.
- Oversees interdepartmental entries.
- Prepares sales tax return.
- Reconciles vendor statements.
Payroll ProcessingProcess new employee information by completing new hire reporting to state and entering information into payroll software. This would also include address changes/updates and setup for salary account allocationMonitoring unallocated salaries.Oversees biweekly payroll according to established policies.Assist in processing payment request for benefits withheld.Reviews and reconciles payroll deduction general ledger accounts.Gathers and prepares annual work papers for audit. Proposes general ledger journal entries for reconciling accounts.Maintain benefit eligibility dates for benefits and notify HR accordingly.
- Other duties as assigned.
Education and Training
A Bachelor’s degree in accounting or related field is required. Preference will be for candidates with a CPA and/or prior accounting experience
Knowledge and Experience
Previous bookkeeping, accounting, responsibility for handling and accounting for money on regular basis is preferred. Good interpersonal skills are required for assisting students, staff and customers at window. Computer skills including proficiency in Microsoft Word and Microsoft Excel is required and experience with Blackbaud Financial Edge accounting systems is preferred.
Positive human relation skills; ability to maintain high degree of confidentiality in all areas of responsibility. Attention to detail is required and basic understanding of payroll and accounting.
Working ConditionsNormal temperature working environment. Moderate to little amount of noise in the work environment. Friendly, teamwork type of work environment. Normal amount of overtime and extended work hours required.
College Mission, Vision & Values
As part of the Presentation College Learning Community, you will be expected to play a role in supporting the legacy of the Presentation Sisters, in promoting the Mission, living the Core Values, and furthering the Vision.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.