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Assistant Registrar for Student Records

Employer
Aurora University
Location
Aurora, IL

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Administrative Jobs
Institutional & Business Affairs, Registrar & Student Accounts
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Assistant Registrar for Student Records is a member of the leadership team within the Office of the Registrar and supports learning by assisting with the day-to-day operations in the Office of the Registrar.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. We empower our students to achieve lasting personal and professional success.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

    • Essential Job Functions:

  • Collect, record, maintain, and report student records in accordance with AACRAO guidelines and university policies/procedures.
  • Determine eligibility for student-athletes.
  • Responsible for all aspects of the roster verification process.
  • Evaluate and enter incoming transfer work for undergraduate students. Process transfer credit decisions for graduate students.
  • Respond to emails and calls from academic advisors and students regarding course transfer and applicability toward program of study.
  • Process updates to the student record such as the application of general petitions, course substitutions, medical or academic leave of absences, and withdrawals along with other data entry as needed.
  • Work closely with students and other offices/departments to resolve issues and improve students' experience and satisfaction with the university.
  • Process all non-standard registrations.
  • Manage the organization and processing of Academic Conduct and Integrity/Standards materials.
  • Assist with inputting AP, CLEP, Life and Vocational Experience credit, military, and all other types of external transferrable credit information into Colleague.
  • Assist with Academic Conduct and Integrity/Standards processing.
  • Assist with graduation clearance processes.
  • Aid in the maintenance and annual update of Colleague.
  • Provide back-up for day-to-day records and registration services, including registering students, issuing transcripts, answering phones, responding to requests, document imaging, reporting grades, posting transfer/non-institutional credit, and working special events (e.g., convocation, commencement, transfer events).

    • Essential Job Requirements:

    Education:

    • Bachelor's degree required.

    Experience:

    • Minimum of three years' prior experience in a Registrar's Office or comparableexperience preferred.
    • Prior transcript evaluation experience preferred.
    • Experience with Ellucian Colleague preferred.

    Skills:

    • Excellent verbal and written communication skills.
    • Excellent interpersonal and customer service skills; ability to work effectively with diverse populations of students, faculty, and staff.
    • Excellent organization skills with strong attention to detail.
    • Ability to multi-task and be flexible in response to changing priorities.
    • Strategic thinking with the ability to identify and solve problems.
    • Excellent computer skills, including the Microsoft Office suite.

    Physical Requirements:

    • Ability to move about campus, spend long periods at a computer station, and stand for extended periods of time.

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax
    jobs@aurora.edu - email

    Aurora University is an Equal Opportunity Employer.

    Organization

    Working at Aurora University

    Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it.

    Academics

    AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1.

    Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago.

    Athletics

    AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacrosse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind.

    A Brief History of Aurora University

    Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities.

    Company info
    Telephone
    630-892-6431
    Location
    347 S. Gladstone Ave.
     Aurora
    Illinois
    60506-4892
    US
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