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Financial Associate 3

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details



Regular Full-Time

Market Range 06

The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for a full-time, non-exempt Financial Associate in the Department of Business Analytics and Statistics.  Reporting to the Assistant Department Head, the Financial Associate functions as a vital member of the department's administrative support team serving as accounting manager for the department's financial processes.


    Collaborate with department leadership on annual budget preparation process, providing expert guidance and detailed budget status informationManage all budget and financial processes for department including budget preparation, forecasting, and analysisPossess a deep and broad understanding of department budget situation at all timesPropose to the Department Head an initial annual budget and follow up with detailed budget reports on a monthly basisCreate advanced reports including pivot tables and custom metricsProvide a summary presentation after the close of the fiscal year on the previous year's spendingCoordinate with department faculty and OSP to accurately manage post-award sponsored-project (grant) accountingTrack and compile funding and expenditure data and provide status reports and analysis to department leadershipCoordinate with Financial Information Office to ensure compliance with all college-level processesProactively identify and inform Department Head of potential budget issues and recommend solutionsProcess all accounts payable, accounts receivable, and procurement card transactions for department, ensuring compliance with fiscal policyComplete, keep current, and timely submit all payroll documents for department personnelExecute all internal financial processes for department, including but not limited to account transfers, scholarship authorizations, reimbursements, and preapprovalsProactively seek, recommend, and implement systems to streamline departmental financial processesEnsure timely communication to faculty and staff regarding changes/developments in policies affecting financial aspects of travel, payroll, scholarships, purchasing, etc.Provide excellent customer service in person and via phone/email to internal and external stakeholders and partnersOrganize and maintain office files, including shared e-files, and ensure compliance with record retention policies


Required Qualifications and Experience:

    High School diploma or GEDMinimum 3 years of professional experience in bookkeeping, accounting, financial management, or related field
Desired Qualifications and Experience:

    Associates or Bachelor’s degree in a related fieldAt least 5 years in a position requiring similar bookkeeping/accounting/financial management/administrative skills.
Knowledge, Skills and Abilities:


    Knowledge of financial, bookkeeping, and accounting principles, procedures and systems
    Advanced computer skills including ability to quickly learn new software systemsAbility to work independently with limited supervisionAdvanced knowledge of ExcelExcellent written and verbal interpersonal and communication skillsAbility to work effectively with a wide range of constituents in a diverse communityAbility to gather data, compile information, and prepare reportsAbility to use tact and discretion when dealing with a variety of issuesAbility to multitask and prioritizeAbility to protect and maintain confidential information

    Experience with SharePoint and Google DriveExperience with Pivot Tables
Application Process:
The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.

Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865)974-2498 (V/TTY available) or 974-2440. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Business Analytics And Statistics
Schedule: Full-time
Job Posting: Jun 9, 2022, 2:10:24 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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