Administrative Support Supervisor
- Employer
- Arkansas State University
- Location
- ASU-Jonesboro
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary:
The Administrative Support Supervisor is responsible for supervising the activities of support level personnel within an assigned department or program. This position is governed by state and federal laws and institution policy.
Duties & Responsibilities:
- Coordinate purchasing for FM
- Closes work orders daily
- P-card purchases daily via phone and or internet
- Process requisitions in FAMIS and Banner daily
- Monthly P-card log reconciliation 6. Reviews PRQs for accounting and work order accuracy
- Monitor PO OPEN work bench for Banner/FAMIS invoicing/receipts to complete
- Answer employee questions about PO status, work orders, etc. regarding orders
- Review order request and determine if purchase should be done on a purchase order or via p-card
- Reviews Professional Services contracts yearly for renewal by contacting vendor and FM staff
- Review recoveries for Warehouse and Business Services and provides a monthly report
- Monitor Buyer work bench
- Receive orders in FAMIS and Banner
- Review NSF accounts monthly and provides a report
- Research invoices that come from AP without a requisition, make sure the work is complete and secure WO to charge work
- Enter confirming requisitions for vendor payment
- Liaison between FM and Procurement Office
- Reviews POs for completion
- Liaison between FM and vendors to provide product quality and delivery
- Process monthly payment for contracts
- Acquires pricing and bids for purchases
- Assist with budget analysis for the Skilled Trades, Custodial, Motor Pool and Grounds areas
- Other duties are assigned
Knowledge/Skills/Abilities:
Knowledge of department operations, policies, and procedures
Knowledge of applicable laws and regulations
Knowledge of computers and software applications
Knowledge of basic accounting principles
Ability to conduct research and perform basic quantitative quality assurance reviews
Ability to resolve operational problems
Ability to research, prepare, and present comprehensive written and oral reports to the supervisor
General Days/Hours:
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other:
Please note: all position postings close at 12:00 A.M. CST on the position closing date
Minimum Qualifications:
The formal education of a High School Diploma
One (1) year of specialized training in business management, business education, or a related field
Three (3) years of experience in administrative support, including one (1) year in a supervisory or leadership capacity
Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee
E-Verify Participation Notice:
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
E-Verify Right to Work:
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Organization
Arkansas State, founded in 1909, is the second-largest university in the state. It is located on Crowley’s Ridge in Jonesboro, the largest city in eastern Arkansas and the economic hub of the region. Today, the institution has more than 100,000 alumni and meets the needs of individuals and communities at all points along the educational continuum.
A Carnegie Research 2 university, A-State hosts the first osteopathic medical school in Arkansas, the New York Institute of Technology College of Osteopathic Medicine, and opened the first U.S.-style residential campus in Mexico in fall of 2017.
With the Discover 2025 Strategic Plan as its guide, A-State is engaged in creating collaboration opportunities including the Center for No-Boundary Thinking and exploring a public-private partnership to bring the first College of Veterinary Medicine to the state.
Undergraduate experiences have been highlighted for the last decade with the Create@State spring conference. Create@State participants have an advantage in achieving the graduate school of their choice, including continuing to advanced degrees at A-State. Research opportunities alongside our faculty are not the exception at A-State.
A-State begins its second decade offering online curriculum and course work, and remains the state’s largest provider of 100% online degree programs based in the state with 99 areas of study. While the majority (74%) are graduate students, more than 1,500 students are pursuing their bachelor’s degree.
Arkansas State University operates as a member of the Arkansas State University System based in Little Rock and offers degrees at the doctoral, specialist, master’s, bachelor, and associate levels. Arkansas State is home to eight undergraduate colleges: Agriculture, Engineering and Computer Science; Education and Behavioral Science; Neil Griffin College of Business; Liberal Arts and Communication; Nursing and Health Professions; Sciences and Mathematics; and University College. While it does not award degrees, the Honors College is a component of the university’s academic structure. The Department of Military Science provides programs for students who aspire to be U.S. Army officers.
The Jonesboro campus is led by the chancellor, with a Chancellor’s Cabinet which includes the senior executive vice chancellor and provost in Academic Affairs and Research, senior vice chancellor for Finance and Administration, vice chancellors for Diversity, Inclusion and Community Relations; Intercollegiate Athletics; Student Affairs and Dean of Students; University Advancement; and Chief Communications Officer.
The Arkansas State University System is governed by a seven-member Board of Trustees appointed by the Governor of Arkansas to serve staggered seven-year terms. The trustees hire the system president, approve the curriculum, annually approve an operating budget, and establish policies for the efficient and effective operation of the institutions.
Find additional institutional information online at AState.edu.
- Website
- https://www.astate.edu/
- Telephone
- 870-972-3454
- Location
-
2105 E. Aggie Road
Jonesboro
Arkansas
72401
United States
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