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Residency/Fellowship Program Coordinator 2

Stanford University

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Residency/Fellowship Program Coordinator 2
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4537
Employee Status: Regular
Grade: G
Requisition ID: 94759

Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies, the School of Medicine is seeking candidates to fulfill a team-oriented role reporting to the Program Manager in the Residency and Fellowship Division in the Pathology Department.

You will be working with an unparalleled leading-edge community of faculty, trainees, and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in human advancements. Our culture is fast paced, energetic and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:
  • Events and program for children, sports camps, tuition options
  • World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
  • Work/life and family friendly policies and reimbursement
  • Participation in Stanford's social responsibility and sustainable programs for a better world
  • A vibrant university culture that values the uniqueness of everyone

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have a spirit and energy to change the world.

About the Department of Pathology

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment and basic understanding of human disease. This is done through discovery (research), education, and clinical care.

For more information about the department visit

About the Position

Stanford University is seeking a Residency and Fellowship Coordinator 2 reporting to the Program Manager in the Pathology Department. You will be working a hybrid model of on-site and work from home and joining a tight-knit team consisting of three residency and fellowship program coordinators. You will be responsible for providing administrative and operational support to the residency and clinical fellowship programs. You should be highly organized, proactive, extremely detail-oriented, and be able to multi- task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgment, professional etiquette and develop program management skills. In addition to having a can-do attitude and pleasant demeanor, you must have effective communication skills that allow you to interact with a diverse group of people.

The Residency/Fellowship Program Coordinator 2, to manage, administer and support the operations of the residency/clinical fellowship program(s), which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Duties include:
  • Independently implement, administer, and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs, and standards, and ensuring compliance and follow-up, as needed.
  • Act as key contact for the program to interpret and apply complex policies, procedures, and program guidelines (such as those from ACGME - Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot, and report compliance issues and assist in correcting situations.
  • Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
  • Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
  • Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
  • Develop, distribute, maintain, and analyze the resident rotation, vacation, and leave schedules based on accreditation requirements with oversight of Program Director.
  • Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals, and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
  • Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows' rotations through other clinics; recommend actions to be taken if goals are not being met.
  • May assist with budget activities for various residency activities, including monitoring expenses.
  • Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned.

  • Proactive approach
  • Flexibility with new tasks
  • Prioritization skills
  • Resourcefulness with troubleshooting
  • Experience with Medhub
  • Systems savvy (Ex: ERAS, Box, Zoom, ACGME)
  • Audio/Visual Set-Up
  • Ability to work independently and also in a team
  • Experience at Stanford a plus


Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

  • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
  • Excellent organizational and analytical abilities, ability to handle diverse workload.
  • Demonstrated good judgment in all areas of responsibility.
  • Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
  • Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
  • Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
  • Excellent customer service skills and ability to adapt to changing work environment.
  • Proficient with Excel, Word and other applications required.
  • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.



  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


This position may have a flexible work location, with the possible ability to be either co-located near the Stanford campus in Palo Alto, CA as a hybrid worker.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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