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Grants Specialist

Chippewa Valley Technical College
620 West Clairemont Avenue
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Job Details

Overview and Responsibilities

In a team environment, the Grants Specialist, is responsible for the research and development of grant proposals; as well as the leadership and coordination of the College’s grant management and evaluation processes and related functions. This position reports to the Director of College Effectiveness.


This position may allow for a flex remote work capacity whereby time is spent in a remote setting as well as on-campus as needed to meet job responsibilities. Work placement, remote and on-site, is determined based upon the needs of the College. Remote work parameters are subject to CVTC guidelines, handbook, and specific individual department workplace expectations.



  • Research, monitor, and apprise staff of federal, state, and private grant opportunities compatible with the College’s strategic plan.
  • Build and maintain positive relationships with grantor organization and other professionals in the field.
  • Plan for the timely development, writing, and submission of grant proposals with campus administrators, leadership, faculty, and staff.
  • Research, write, and edit grant applications and prepare supplementary documents.
  • Plan and develop budgets for grant proposals.
  • Participate on grant project planning teams to facilitate grant application development.
  • Assist grant managers with the preparation and submission of mid-term and final reports, modifications, and evaluations activities.
  • Establish grant development, management, and compliance processes for awarded grants, including reporting requirements, necessary activities, and project timeliness.
  • Communicate and work with College staff on achieving grant goals.
  • Participate in accomplishing the goals and objectives of the College Institutional Planning, Research, & Grants team.
  • Participate on appropriate college teams.
  • Assist with preparation of accreditation materials, reaccreditation efforts, and other continuous quality improvement initiatives.
  • Support College programs and departments with continuous quality improvement processes, providing data as necessary and facilitating program improvement planning.


Required Knowledge, Skills and Abilities:

  • Knowledge of grant proposal development, including effective integration of project goals, measurable outcomes, and rigorous evaluation.
  • Knowledge of quality processes and the concepts of continuous improvement.
  • Knowledge of grant budget development and management.
  • Knowledge of college programs and organization structure.
  • Ability to align project goals and activates to grant requirement.
  • Ability to work in a team environment.
  • Ability to synthesize and integrate data and information.
  • Ability to use judgment, decisiveness, and creativity in dealing with situations involving a variety of tasks.
  • Ability to interpret and explain information to a variety of persons and groups.
  • Ability to work with volunteers, business and communicate with groups to effectively build relationships.
  • Bachelor’s degree in a related area, master’s preferred.
  • Minimum of two years of demonstrated experience in grant writing and management, including budget development. Experience in an educational setting preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.As an equal opportunity/access employer and educator, CVTC is committed to creating and sustaining a diverse and inclusive environment.  All qualified candidates are encouraged to apply.

Benefits Summary

2022 annual benefits include:

  • 3 – 4 weeks of paid vacation time based on years of service
  • 10 paid holidays
  • Paid winter break, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers)
  • 4 paid personal days
  • 15 paid sick days for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse
  • Paid bereavement time
  • Tuition reimbursement up to $2,000 annually (eligibility requirements apply)
  • Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single pan to your HSA
  • Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance
  • $2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
  • Dental insurance for employee, spouse, and dependents
  • Vision insurance for employee, spouse, and dependents
  • Life and long-term disability insurance premiums paid by CVTC
  • Wisconsin Retirement System (WRS), CVTC matches 6.5%, vested at 5 years of credible service
  • 403(b) tax deferred annuity program
  • 457(b) deferred compensation plan
  • Section 125 flexible spending accounts
  • Employee Assistance Program (EAP)
  • Professional development
  • Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, auto collision and refinishing repair, Shear Inspiration Salon and Spa, and 620 West restaurant and culinary pop ups 

Benefits begin on the first date of employment (i.e., there is no waiting period), with the exception of tuition reimbursement.




CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Executive Director of Talent & Culture, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711


Working at Chippewa Valley Technical College


Chippewa Valley Technical College delivers innovative and applied education that supports the workforce needs of the region, improves the lives of students, and adds value to our communities.


Chippewa Valley Technical College is a dynamic partner for students, employers, and communities to learn, train, and succeed.

Location and Campuses

Chippewa Valley Technical College (CVTC) is part of the Wisconsin Technical College System (WTCS) and serves an eleven-county area in west central Wisconsin. The largest campus is located in Eau Claire and includes a Business Education Center and Health Education Center, plus a Manufacturing Education Center at the Gateway Campus and an Emergency Service Education Center and Energy Education Center at the West Campus. CVTC has regional centers in Chippewa Falls, Menomonie, Neillsville, and River Falls. The College is one of 16 WTCS colleges located throughout the state.

Student Profile

Student enrollment exceeds 8,000 credit students per year, plus over 9,000 non-credit students, with full-time equivalents of over 4,000. The median age of credit students is 24. Approximately 68% of students receive financial aid and 44% are Pell Grant students.

Programs and Placement

CVTC offers 110 programs, 35 certificates, and customized training to an average of 140 businesses annually. CVTC has an outstanding placement rate, 95% of graduates are employed within six months of graduation, with 87% in a related field. CVTC has nationally recognized faculty and state-of-the-art facilities and equipment. Business and industry leaders serve on advisory committees and help CVTC match its curriculum to the needs of today's workplace. Courses are offered at numerous locations in traditional classroom settings, as well as online and in a variety of blended and hybrid formats.

Commitment to Learning

We value all students and their diverse backgrounds and are committed to their learning and success in a global society. We act with honesty, integrity, and fairness and offer a safe and cooperative work environment where individuals care for each other and grow through open communication. We value the resources entrusted to us and work together to develop and continuously improve processes that support the creative pursuit of new ideas.

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