General Summary

This posting will remain open until the position is filled. Priority consideration for application received by June 9, 2022.

As a member of the ELCAP Department, the Program Assistant position reports to the ELCAP Program Manager. Under general supervision, the Program Assistant provides administrative and program support for the ELCAP Department faculty, staff, and students.

This position is a classified full-time position and is eligible for overtime. This position may be eligible to telework 1 day per week.

SALARY INFORMATION: The above salary range reflects the starting step of Range 35 (Step C) for this classified position and includes a 5% King County compensation provision. As a new employed classified employee, based on annual increments, it will take 5 years to reach Step L on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases, or Cost of Living Increases (COLA's) that may be approved in the future.

Work Schedule: Monday through Thursday 11 am to 7 pm, Friday 7:30 am to 3:30 pm.

Essential Tasks

Reporting directly to the ELCAP Program Manager, this position will:

• Register and transfer students in ctclink;• WABERS: receive and enter data into WABERS, ensure accuracy of data, train part time staff, and attend regularly required WABERS trainings.
• Prepare material service requests and purchase orders for travel, goods, and services as well as open orders for Bookstore accounts and track usage;
• Provide support to front desk coverage, phone coverage, student reception, and schedule appointments;
• Compose forms, documentation, and materials related to ELCAP and the college;
• Maintain various FERPA sensitive databases and files;
• Support Highline College with state BDEA program requirements;
• Support new student intake;
• Support CASAS testing procedures and policies;
• Create and maintain student records (both physical and digital) and· databases;
• Compile and distribute information relative to program activities to the campus and students;
• Inventory and order office supplies and print orders.

Ability to:
• Understand and implement department policies and procedures;
• Collaborate with other departments at Highline College regarding policies and procedures;
• Maintain budgets, coordinate travel arrangements and order supplies and equipment;
• Maintain department archives and individual student files;
• Ability to work successfully in a diverse, multicultural environment;
• Able to independently manage and prioritize multiple tasks and deadlines;
• Communicate Effectively. (Verbal and Written);
• Maintain confidentiality with sensitive documents, communication, and records ;
• Proficiency with Microsoft Office, Google cloud, and other applications.

Knowledge of:
• College policies and procedures;
• ELCAP Department policies and procedures;
• State Testing Requirements.Qualifications

MINIMUM QUALIFICATIONS:
• Associate degree; AND
• 2 years of full-time experience serving in an administrative assistant or support position.

DESIRED QUALIFICATIONS:
• Bi-lingual;
• Experience in an educational setting.

Supplemental Information

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.Conditions of Employment
Highline College does require COVID-19 vaccinations for all students, staff and faculty –– with waivers for specific exemptions –– for those who physically attend courses, operations, or other in-person activities. This decision was made in accordance with higher education proclamation 20-12.4. A candidate will not be asked to report their vaccination status unless they are hired by the college. If a candidate chosen for hiring is not fully vaccinated from COVID-19 and plans to submit a medical or religious exemption to this employment condition, the hiring process will be suspended until a decision has been made regarding any exemption application which is submitted. A candidate will not be allowed to do any work for Highline College or be onboarded as a new employee during the time period when the exemption is being considered. The request for an exemption does not guarantee approval.
THE COLLEGEHighline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students –– a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional- Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.MISSION AND VISIONAs an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.APPLICATION PROCEDUREYour online application must include the following to be considered complete:1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES for theposition;3. A one-page response to the Supplemental Question.CONDITIONS OF EMPLOYMENT:

National Criminal Background Check may be required;This position is covered under the Washington Public Employees Association (WPEA)bargaining agreement.APPLICATIONS MUST BE FILED ONLINE AT:https://www.governmentjobs.com/careers/highlineNEED APPLICATION HELP?Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524- 5627, Monday - Friday 6:00 AM to 6:00PM Pacific Time.HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYERHighline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.REASONABLE ACCOMMODATIONSThe College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.TITLE IX POLICYHighline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.