Executive Assistant to the Assistant Vice Chancellors for Advancement
- Employer
- University of Colorado Boulder
- Location
- Boulder, Colorado
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Requisition Number:39532Location: Boulder, Colorado Employment Type:University StaffSchedule:Full-TimePosting Close Date:13-Jun-2022Date Posted:24-May-2022 Close All Job SummaryThe University of Colorado Boulder's department of Advancement encourages applications for an Executive Assistant. As the Executive Assistant to three Assistant Vice Chancellors for Advancement (AVCs), this highly productive assistant will provide professional administrative support to the AVCs, and on occasion, the Advancement Leadership Team (ALT). The Executive Assistant functions with a great deal of independent judgment and discretion while managing evolving and sometimes competing matters of significance. In addition to building productive working relationships with members of the advancement division, the Executive Assistant will also maintain effective working relationships with senior leadership in different units across campus, at the CU System, and the CU Foundation.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We AreThe Office of Advancement is a professional and hard-working advancement team that generates philanthropic support and overall external engagement for the University. Through these philanthropic and engagement efforts, the University is able to attract the brightest students, support and grow our hardworking faculty and strengthen our overall academic and co-curricular programs as we build a foundation of excellence for the future. What Your Key Responsibilities Will BeAdministrative Leadership Support
Please apply by June 13, 2022, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact InformationPosting Contact Name: Boulder Campus Human ResourcesPosting Contact Email: Recruiting@colorado.edu
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We AreThe Office of Advancement is a professional and hard-working advancement team that generates philanthropic support and overall external engagement for the University. Through these philanthropic and engagement efforts, the University is able to attract the brightest students, support and grow our hardworking faculty and strengthen our overall academic and co-curricular programs as we build a foundation of excellence for the future. What Your Key Responsibilities Will BeAdministrative Leadership Support
- Handles highly sensitive and confidential materials with complete discretion and integrity.
- Maintains action and meeting topic logs.
- Meets regularly with AVCs to review calendar, meetings, scheduling conflicts, priorities, and travel, ensuring timely preparation.
- Works with the AVCs and ALT to plan agendas and execution of division meetings.
- Copy edits, reviews, and distributes meeting materials under direction of the AVCs.
- Acts as a point of coordination on behalf of AVCs in ensuring that momentum is maintained once projects are initiated.
- Processes expense reports and maintain awareness of additional AVC approval needs.
- Assists the AVCs and ALT in scheduling and preparing for internal and external meetings, system meetings, and donor meetings. Tasks include scheduling rooms, ensuring clarity of agendas, and reviewing relevant action items and decisions.
- Ensure briefings for donor meetings are prepared in a timely and accurate manner.
- Keeps track of and advises AVCs of meeting attendees.
- Solicits, sets, and enforces deadlines for meeting materials from others with sufficient time for AVCs to review and prepare for meetings.
- Schedules and manages meeting invitations, Zoom reservations, room reservations, A/V logistics and catering, as appropriate.
- Handles and arranges complex and frequent travel schedules ensuring travel is as efficient and direct as possible.
- Ensures that meetings are well-planned to enhance the AVC’s and ALT’s effectiveness.
- Provides follow-up with meeting participants on behalf of the AVCs and ALT.
- Assists with all-staff meetings, staff retreats, and employee appreciation events.
- Respond directly or coordinate with others to ensure appropriate, professional, and timely responses to internal and external constituents.
- Organize, establish, and maintain record-keeping systems for te AVCs, including paper and online files, donor records, prospective donor requests, marketing materials, and AVC supplies.
- Perform all purchasing for AVCs including verifying the accuracy of invoices and accounting codes to be charged.
- Manage and coordinate trainings, webinars, or similar activities.
- Provides donor database support and basic reports for the AVCs.
- 3+ years of experience working with senior level management advancing organizational priorities.
- Unquestionable integrity.
- Excellent communicator in all forms of communication.
- Ability to establish and maintain effective working relationships with employees at all levels.
- Outstanding customer service skills.
- Demonstrated commitment and leadership ability to advance diversity and inclusion.
- Expert ability to manage multiple tasks simultaneously and adapt to changing priorities.
- Solid knowledge of general office procedures, protocol, and professionalism.
- Promotes a positive, welcoming, customer service focused environment in Office of the Vice Chancellor for Advancement.
- Ensures adherence to all CU Boulder and CU System policies.
- Works collaboratively with student assistants.
- Ability to work independently and successfully with reliable professional judgment.
- Creative problem solver.
- Prior experience with customer database software and the Microsoft Office suite.
- Experience working within a higher education or non-profit environment.
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Please apply by June 13, 2022, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact InformationPosting Contact Name: Boulder Campus Human ResourcesPosting Contact Email: Recruiting@colorado.edu
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