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Administrative Assistant (WCC) - SAIS

Employer
Westchester Community College
Location
Valhalla, NY
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Job Details

Category:: Staff Positions
Subscribe::
Department:: Student Access, Involvement & Success
Locations:: Valhalla, NY
Posted:: May 25, 2022
Closes:: Aug 31, 2022 - 11:59 PM EDT
Type:: Full-time
Ref. No.:: AASAIS52522
Position ID:: 148194

About Westchester Community College:


Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.



Job Description:


The Administrative Assistant (WCC) - SAIS:


  • Monitors, maintains, and reports on the SAIS budget, inclusive of SAIS department budgets, to ensure appropriate funding remains available for division operational needs; coordinates the processing of fund transfers as necessary.
  • Prepares the annual SAIS Division Budget in consultation with SAIS Deans & Directors for approval by the Vice President, for submission to the Business Office.
  • Prepares expenditures to the SAIS budget in consultation with SAIS Deans & Directors for approval by the Vice President, by producing and processing claim forms/requisitions.
  • Maintains strong working knowledge of college policies and procedures related to purchasing/contracts, budgeting, and payroll to ensure SAIS units maintain compliance.
  • Maintains relationships with WCC fiscal offices (i.e. Purchasing, Business Office, Payroll, etc) to ensure timely processing of SAIS fiscal needs/forms/requests.
  • Maintains the SAIS Vice President's calendar and schedules appointments as needed with other administrative offices within and outside the College.
  • Edits materials and drafts or independently composes correspondence and other documents on behalf of the SAIS Vice President as needed.
  • Reviews, routes and/or responds to incoming emails, mail, phone calls/messages and other communications sent to the SAIS Vice President.
  • Prepares agendas, attends meetings, takes and distributes notes/minutes as necessary in support of the SAIS division.
  • Coordinates the Special Travel for the SAIS division, including the preparation and processing of travel authorizations and reimbursements.
  • Monitors, creates, and/or sends announcements out to the College community from the SAIS Vice President.
  • Coordinates administrative support required for SAIS search and screen committees as assigned.
  • Supports SAIS Office Assistants and Secretaries by providing training and on-going support on policies, procedures, and best practices within the Division and College to ensure efficient and consistent operations within the division.
  • Coordinates the development of SAIS IT equipment needs/requests, inclusive of software and hardware, with WCC Information Technology.
  • Researches, compiles and prepares division reports for the approval of the Vice President, in consultation with SAIS Deans & Directors, that may include, but is not limited to the SAIS Division's Annual Report and the SAIS Division Master/Five Year Plan.
  • Serves on SAIS and College wide committees as assigned.
  • Perform other duties as assigned.



Requirements:


REQUIRED QUALIFICATIONS: A minimum of a Bachelor's degree and three years of experience where the primary function of the position was staff services. Strong interpersonal and communication skills, the ability to identify and resolve complex problems efficiently and independently, and independently perform a full range of confidential and administrative support services are also required. (Note: Staff service functions are generally support or back up functions to higher-level administrators. This could involve office management; participation in budget preparation and monitoring; payroll and personnel type functions; involvement in the development and/or review of department-wide practices and procedures; evaluating departmental operations; participation in planning; financial recordkeeping, accounting and management activities; purchasing; public relations, community relations, public information activities; and other similar functions.)


PREFERRED QUALIFICATIONS: The individual should have experience supporting a diverse, inclusive fast-paced, and student-centered workplace.



Additional Information:


WORK SCHEDULE: Monday - Friday, 8:30 am - 4:30 pm


SALARY & BENEFITS: The starting salary is $67,417 plus excellent benefits.




Application Instructions:


Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled.


Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.


The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.


Organization

Working at Westchester Community College

Mission and Goals

Westchester Community College is more than just the county’s largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

History

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college.

Enrollment

There are approximately 12,000 full- and part-time college credit students. Continuing education students bring the total number served by the college each semester to more than 20,000. Precise statistics about the college's enrollment history can be found in the Institutional Research & Planning pages.

Faculty

Westchester Community College’s faculty and professional staff have received more SUNY Chancellors Awards for Excellence than any other community college in the system. More than 98% hold masters or doctorate degrees in their fields. Student/faculty ratio is 16.1:1.

Veteran Friendly Campus

The college, which opened in 1946 in order to train and educate veterans, welcomes those who have served our country. We are considered a "Veteran Friendly Campus" due to our extensive services for those who have spent time in the military.

Degrees

The college offers more than 50 associate and certificate programs. We have three types of associate degrees in 36 subject areas: the Associate in Arts for students transferring to four-year institutions in the liberal arts; the Associate in Science for those transferring to four-year institutions for business, math, science or health careers; and the Associate in Applied Science for those preparing to seek immediate employment, change careers or transfer. In addition, certificate programs typically requiring between 15 to 33 credits are offered in approximately 20 career fields.

Continuing Education

The Continuing Education Division is the largest such unit in the entire SUNY system. It offers courses for people of all ages considering career choices or changes or personal development; customized training for businesses; innovative programming for older adults; an exciting arts and culture series open to the public.

Library

The Harold L. Drimmer Library / Learning Resource Center contains 110,000 volumes and 600 periodical titles, as well as more than 19 million searchable records and entries from 97 electronically-linked libraries.

Career & Transfer Center

The Career & Transfer Center helps students assess career options, plan career and curriculum, take steps toward transfer to a four-year college, prepare for job interviews, and locate and obtain jobs before and after graduation.

Child Care

Virginia Marx Children's Center at Westchester Community College (Valhalla campus) provides year-round, fully licensed and accredited care for children of students, faculty, staff and other working parents. Ages six weeks - five years.

Sports

Intercollegiate teams for men are fielded in soccer, basketball, lacrosse, golf, and baseball. Women's intercollegiate teams include tennis, volleyball, basketball, and softball. The Westchester Community College Fitness Center provides access to cardiovascular equipment, universal, nautilus, and light free weights, pool, and tennis courts. College athletics also include intramural sports.

Locations

Valhalla (main campus); extension sites in New Rochelle, Mount Vernon, Yonkers, Shrub Oak, Mahopac, Ossining, Port Chester and Peekskill (Art Workshop) and White Plains (Art Workshop).

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