S08536P

OVPSA/DOS Business Manager II

VPSA-VP for Student Affairs

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS or ORP

Employee

Benefits Eligible

Full Time

8:00am – 5:00pm Monday – Friday with occasional evenings/weekends.

Commensurate with Experience

05/23/2022

Yes

07/01/2022

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

Business Operations Professional

Business And Finance

1.00

Five years or more of experience working in financial & HR roles preferred.

Reporting to the Associate Director of HR Operations in the Office of the Vice President for Student Affairs (OVPSA) this position will assist in the processing and maintenance of exempt positions and salaried payroll for OVPSA and DOS units. Human resource functions and payroll support will be a vital role provided by this staff member. This position will also be responsible for initiating financial transactions necessary to support OVPSA and DOS units as necessary in support of the financial director.

· Working knowledge of or ability to develop knowledge about Student Affairs practices and procedures with a complex university system and apply that knowledge correctly. Understanding of confidentiality and ability to exercise discretion. Excellent customer service and interpersonal skills. Dependability and punctuality are emphasized.

· Ability to maintain a high level of professionalism at all times in a dynamic office environment and when communicating with multiple constituencies. Able to handle complaints as well as general inquiries in a professional manner. Ability to multitask in a fast-paced environment.

· Ability to work independently under limited supervision and to be self-motivated. Ability to use independent judgment to process and synthesize information quickly.

· Excellent time management skills and ability to prioritize projects. Strong organizational skills. Understanding of the importance of accuracy in calendar management.

· Excellent written and verbal communication skills and ability to follow written and verbal instructions. Attention to detail and proofreading skills.

· Ability to facilitate cooperation and work well with a diverse staff.

· Experience with UGA OneSource/PeopleSoft, Human Capital Management, UGAJobs and financial systems.

Typical for office environment.

No

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Provide HR processing support for OVPSA & DOS reporting units (50%)Serve as first point of contact for policy and procedure questions for the units that report to OVPSA & DOS regarding exempt positions related to classifications, postings, position descriptions, funding and payroll.

Process exempt position management and payroll duties for OVPSA and DOS units to include performing position evaluations and modifications, postings, fulfill OneUSG Connect roles of Time & Labor approver and system manager for establishing funding, salary changes and redistributions. Analyze payroll reports and monitor compliance of time approvals.

Assist with onboarding/separation tasks as appropriate for exempt positions as indicated on practitioner checklists.

50

Provide financial processing support and guidance for OVPSA & DOS accounts (40%)

Initiate and/or approve transactions necessary to support fiscal affairs of OVPSA units; prepare GL Journals, UGAF transactions and other UGA financial systems documents as needed. Prepare monthly reports.

Consult supervisor in resolving issues when complex cases arise that deviate from University policy, procedure, and precedent. Review submissions for policy compliance, accuracy and appropriateness.

40

Responsible for other business functions/processes for OVPSA (10%)Maintain electronic personnel files; manage and perform annual inventory for OVPSA property; serve as telephone representative for OVPSA; serve on campus committees; complete other duties as needed in keeping with the responsibilities of the position; stay current on policies and procedures to provide accurate assistance to Division staff and leadership; maintain most recent training and knowledge in HR and financial systems.

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Brandie Pentecost

brandie@uga.edu