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Associate Director of Student Affairs

Yale University
New Haven

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Administrative Jobs
Student Affairs, Student Activities & Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Associate Director of Student Affairs

University Job Title: Program Manager 1
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click here to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 195 Prospect Street
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Administration
Total # of Hours to be Works: 37.5

Position Focus:
Reporting to the Assistant Dean of Student Affairs, the Assistant/Associate Director is responsible for ensuring compliance with all operational procedures and regulatory policies, while working collaboratively with staff to ensure objectives of the Student Affairs department at Yale's School of the Environment are achieved. The Assistant/Associate Director will lead in the planning, coordination, and implementation of student involvement with the School and University. The Student Affairs team is responsible for helping develop and supporting the life of the student from matriculation through graduation. This includes but is not limited to, responding to and creating initiatives around mental health and wellness, Title IX, crisis response, community building, and student groups and governance. The team is also responsible for major events such as orientation and commencement. The Assistant Director will serve on YSE and University-wide committees as needed and work collaboratively with teams within the School such as admissions, financial aid, alumni affairs, career and professional development, and diversity, equity and inclusion. Position title of either Assistant or Associate Director will be determined based on final candidate's qualifications and experience. Develop, implement, and manage a variety of programs that provide support to YSE students, including helping develop community and working to ensure the best possible experience for the diverse YSE students in line with the goals and priorities of YSE. Work to maintain a student climate that is inclusive and encourages student engagement, professionalism, participation, and wellness.

Serve as an information resource for student walk ins, phone calls and emails, including responding to students in crisis. Effectively communicate resources, policies and guidelines to staff, faculty and students while also displaying empathy. In collaboration with the Assistant Dean, support student affairs related student groups such as the Student Affairs Committee, Forestry Club, and identity based and co-curricular Student Interest Groups, including the management of a robust calendar of events and programs. Advise student leaders on the implementation and planning of program and event logistics, in partnership with the Office of Strategic Initiatives, including risk management. Create and plan events and office initiatives related to mental health advocacy, diversity, equity and inclusion and crisis management. Work closely with students, both individually and within groups, as well as collaborate with staff and faculty from other teams across the school on these issues. Design and implement the execution of the first-year orientation program and the Commencement activities. Create appropriate schedules, determine content, and program materials. In conjunction with the Assistant Dean, plan the development, oversight, and execution of the YSE Commencement budget.
Engage broadly with the community to develop further strategies to enhance DE&I and support for our international students across the YSE community. Serve as a YSE Title IX Coordinator and serve on the University Title IX Committee that includes creating and presenting an orientation workshop as well as workshops during the academic year. Lead the ongoing work of YSE Title IX working group. Identify areas of improvement and gather data through the end-of-year student surveys to provide recommendation to enhance future programs to enhance the students' YSE experience. Assist in the development of student community standards and the student handbook. Manage the production of the New Student Reference Guide. Manage the Peer Mentor Program. Select, train and mentor returning students to assist the incoming class of students. Manage the operations and student workers of the BYO cafe in kroon hall.

Essential Duties:
1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget. 5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 8. Performs other duties as assigned.

Required Education and Experience:
Minimum requirement of Bachelors Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Collaboration and ability to work in diverse teams: ability to work effectively and collaboratively in a diverse work environment; international and intercultural work experience strongly preferred. Broad knowledge of student development and diversity issues. Broad knowledge of environmental issues.

Required Skill/Ability 2:

Public Speaking: ability and willingness to speak to both small and large groups.

Required Skill/Ability 3:

Customer Service Focus: listen carefully to and understand customers' needs and proactively responding to those needs in a consistent and timely manner.

Required Skill/Ability 4:

Leadership: provide direction and motivation to others through communication, modeling appropriate behavior, optimism, and high achievement.

Required Skill/Ability 5:

Strategic Thinking: recognize opportunities, identify critical, high pay-off activities and prioritize them to attain goals. Innovative, openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately.;

Preferred Education, Experience and Skills:
Masters degree in higher education or student affairs (or the equivalent), and five years of experience in student affairs or a related field. Knowledge and experience working with diverse populations.

Drug Screen: No
Health Screening: No

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

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