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Business Services Entry Professional

University of Colorado Anschutz Medical Campus
Denver, CO

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University of Colorado | CU Anschutz Medical Campus

School of Medicine - Department of Physical Medicine and Rehabilitation

Job Title: Business Services Entry Professional (Part-time, 0.6 FTE)

Position #00797170 – Requisition #26098

* Applications are accepted electronically ONLY at *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:



Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Medicine, Department of Physical Medicine and Rehabilitation has an opening for a part-time (0.6 FTE) University Staff (unclassified) Business Services Entry Professional position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit

Position Emphasis:

The business services professional manages prospective student data from recruitment to matriculation and provides efficient communications between prospective students and the CU PT Program. Communication involves program advisement by answering inquiries about the program, outstanding courses, and prerequisites. Systems for surveys, data entry and management of this position are mainly within PTCAS, WebAdMIT, CU-SIS, Qualtrics, and Formstack. This position provides program support with data entry and management for various reports, including but not limited to, integrating data for student tracking database and annual program reports. The business services professional provides collaborative work with emergency management team to create and manage COOP and emergency preparedness plans to ensure plans reflect current staffing and address contingencies,

The following are job duties and should be handled expeditiously and proactively:

    Provide efficient and effective communications with student applicants through written and verbal communications.Answer inquiries about the program, outstanding courses, and prerequisites. Update application data in WebAdMIT portal, including admissions status throughout the admissions process. Complete phase 1 of the academic review for the admissions process. Confirm prerequisites are met by applicants.Enter custom questions in physical therapy common application system (PTCAS).Participate in holistic assessment of prospective student applications. Manage the interview process, including create and manage multiple interview schedules of interviewers and student interviewees, enter and maintain interview assignments in WebAdmit. Coordinate and communicate schedules with interviewers/interviewees. Categorize applicants from PTCAS data based on custom responses to program preference questions that are based on multiple categories and designations. Manage applicant data within CU-SIS. Develop spreadsheets with detailed applicant data for determination of applicant interview and admissions decisions.Develop and implement administrative processes that foster efficient and effective service delivery. Maintain data base of pre-health advisors from CO programs and other top feeder schools for CU DPT.Assist in coordination and logistics of CU PT recruitment events.Provide operational support to a broad range of contacts with complex calendar management coordination. Create and manage surveys in Qualtrics and Formstack. Enter and manage program data for various reports, including but not limited to, student tracking database and annual program reports. Collaborate closely with teams to ensure timelines, deliverables, and resources are properly communicated.Work closely with faculty and staff to support and further the university’s strategic priorities and initiatives. Collaborate on workflow and process improvement projects. Proactively update teams to ensure smooth and efficient workflow of projects. Work collaboratively with emergency management team to create and manage COOP and emergency preparedness plans to ensure plans reflect current staffing and address contingencies, including pandemic planning and flexplace agreements. Serve on internal and external ad hoc and standing committees, as needed. Cross-cover for other administrative staff. Provide other duties as assigned.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications: 

    A bachelor’s degree business administration, education, healthcare administration, public administration, or a directly related field from an accredited institution.
Applicants must meet minimum qualifications at the time of hire.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications:

    Experience working in higher education.Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).Experience with online application systems.
Knowledge, Skills, and Competencies:

    Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.High level of integrity with ability to exercise strict confidentialityAcute attention to detail with the ability to adjust quickly to shifting demands while providing administrative support for multiple individuals.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $29,743.20 to $37,833.60 (0.6 FTE).  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 23, 2022
Unposting Date: Ongoing
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