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Grants Accounting Assistant

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Job Details

Job Title

Grants Accounting Assistant

Agency

Texas A&M University - Commerce

Department

Financial Services

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

  • Use the Upload button to add each document.
  • You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
  • All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
  • Incomplete or improperly submitted applications may be excluded from consideration.
  • Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

  • Cover Letter
  • Resume/CV
  • Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
  • Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
    If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

SUMMARY:

The Grants Accounting Assistant is responsible for grants and contract accounting, including compliance with state and federal regulations, tracking purchasing/billing approvals, performing reconciliations, new account setups, and closeouts. Assists with various reporting responsibilities.

DUTIES & RESPONSIBILITIES:

  • Assists in annual audit and annual budget development of grants and contracts. Assist with preparation of audit schedules, financial statements and statistical data related to the annual audit and Annual Financial Report (AFR).
  • Assists with the implementation of financial policies procedures for grants and contracts to ensure compliance with funding agency guidelines as directed by the Project Administrator Manager.
  • Performs accounting functions necessary to maintain the financial accounting management information system (FAMIS), the uniform statewide accounting system (USAS), and the accounting entries for the payroll system (BPP) as they related to federal, state, private and other grants.
  • Responsible for the fiscal integrity of the general ledger accounts related to grants. Prepares and enters journal entries, voucher corrections, cash receipts, and other necessary journal entries into the financial accounting system.
  • Provides interpretation of financial transactions recorded in FAMIS to grant stakeholders on campus, as requested
  • Prepares and distributes periodic financial reports, financial statements, and consolidations of various accounting reports in accordance with applicable federal and/or state rules, regulations, procedures and guidelines.
  • Performs periodic reconciliation, re-budgeting, and grant closeout functions.
  • Establishes grant projects in the MAESTRO, establishes FAMIS grant account and any related cost share and indirect cost accounts.
  • Evaluates and monitors the indirect cost rate applied to various grant awards, ensuring consistency and adherence to Texas A&M University System policies, Texas A&M University-Commerce rules and procedures and externally negotiated rates.
  • Submits invoices and requests cash reimbursements to various sponsoring agencies related to grant expenditures.
  • Prepares and submits financial reports related to grants to various sponsoring agencies as required.

MINIMUM REQUIREMENTS:

  • Education: High school diploma or equivalent combination of education and experience.
  • Experience: Two (2) years of related experience.
  • Knowledge / Skills: Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
  • Ability to: Ability to multitask and work cooperatively with others. Ability to establish and maintain effective working relationships with individuals within the University community, state and federal government agencies, as well as other universities and organizations. Ability to work with sensitive information and maintain confidentiality
  • Licensing/Professional Certifications: None
  • Physical Requirements: None
  • Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree in Accounting, Business Administration or related field. Experience in grant accounting . Prior related work experience at a Texas higher education institution. Four (4) years of related experience.

SUPERVISION OF OTHERS:

Supervises Student worker(s), and Graduate Assistant(s)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Organization

We are Commerce. We are Lions!

Welcome! We are excited that you want to forge your future with a career at Texas A&M University-Commerce.  Our main campus is located in Commerce, Texas, at the eastern edge of North Texas with multiple instructional sites as well as a robust online presence.  We are proud to be one of the largest universities in the prestigious Texas A&M University System.

Since 1889 A&M-Commerce has educated the people of Texas and, ever increasingly, points beyond. We remain true to our founder William Leonidas Mayo’s creed of “ceaseless industry, fearless investigation, unfettered thought, and unselfish service to others.”

Texas A&M University-Commerce is committed to and promotes equal opportunity for all. This commitment includes equal employment opportunity, affirmative action, and program accessibility. It is also committed to make its workplaces, campuses, and programs accessible to all, without regard to race, color, religion, sex, national origin, disability, age, veteran status, genetic information, sexual orientation or gender identity.  Furthermore, we encourage and foster a workplace community where individuals are valued for their diverse backgrounds.

Texas A&M University-Commerce is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to Diversity.

If you need assistance in applying for this job, please contact (903) 468-8741 or [email protected].

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