Admin Assistant III - CSN Business Department

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description
Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.Position Summary This position will provide various levels of support to the Department Chair, Faculty, Staff, and Students while supporting components of the department's operations. This role is designed to help serve the department as a whole and will need to collaborate with internal and external departments, multiple faculty members, and the administrative assistant team. The candidate for this position must have highly effective organizational skills and acute attention to detail. The candidate must also, be able to receive (or recognize the need to),

• Plan and complete projects or initiatives in an effective and timely manner.
• This candidate must complete assignments or projects by deadline dates given.
• Assisting staff and management with projects and activities.
• Communicate clearly and effectively, multitask, problem solve. Respond to inquiries and issues.
• Work independently (but also know when to consult administrative support when things are unclear).
• The candidate should possess professional collaboration skills executed through proactive communication, understanding of procedures and regulations, with the ability to see all the details while maintaining the big picture in support of the department's mission and goals.
• Public/customer relations including explaining detailed policies, regulations and requirements.
• Ability to check and answer multiple email accounts daily
• Respond to emails from the department chair, dean, faculty, staff, students, and the public.
• Answer multiple phone lines.
• Candidate must have knowledge of Peoplesoft, all of MS software applications, Workday, and Adobe PDF's.
• Candidate needs to know how to use a Xerox machine, and a scanner.
• Maintenance of complex records and files.
• Preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms.
• Attending meeting on campus and off campus.
• Travel from campus to campus or other venues as needed.
• Attend adjunct meetings that are held at night that occurs one time in the Fall semester and one time in the Spring semester.
• Work overtime as needed to attend meeting or complete projects for the department.
• Work on campus or remote as needed by the school or the department.
• Be able to lift 20 pounds.
• Maintain and all book adoptions for the department.
• Ability to sit for long periods of time.
• Ability to walk from one end of the campus to another to set up meetings in other locations other than the department.
• Must be willing and able to lift up to 50 pound boxes, books or supplies..
• And any other duties that are assigned to them.

Other Associated Factors:

• 1 year of working in a front office area.
• Ability to work on campus or remotely.
• Provide administrative support to the Department Chair, Administrative Assistants, Faculty, and Students.
• Help maintain department files and records.
• Ability to answer multiple phone lines to assist callers.
• Ability to check and answer multiple email accounts daily
• General office duties.
• This position requires work schedule Monday - Friday 8 a.m. to 5 p.m. wither working on campus or working remotely.
• Ability to travel to other campuses or locations to provide administrative support when required.
• Proficient in MS Word/Excel/Outlook, and Adobe for PDF files, Peoplesoft, and Workday.
• Assist with book adoptions
• Assist with lifting prerequisites for Business, Law, Management, Marketing, and Real Estate students.
• Research budgetary items.
• Assist with setting/take down of meetings in other areas of the college or at a different venue.
• Assist with submitting work tickets with OTS, Facilities Department, or the Print Shop.
• And any other duties that are assigned by Department Chair or Administrative Assistant IV.

REQUIRED QUALIFICATIONS:

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Starting SalaryGrade 27, Step 1 - $36,790.56Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)
To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

Local SearchOut of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTECSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date
06/8/2022

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.


To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/CSN---Charleston-Campus/Admin-Assistant--III---CSN-Business-Department_R0130835

About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.





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