Development Coordinator, University Major Gifts
Office of Development, Stanford, California, United States

Schedule: Full-time
Job Code: 4289
Employee Status: Regular
Grade: F
Requisition ID: 94635

The Office of Development (OOD) advances Stanford's mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford's purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

University Major Gifts, a department within the Office of Development, is seeking a development coordinator to support two programs integral to the undergraduate experience. The Stanford Parent and Family Engagement program's mission is to reach, involve and support parents and families through programming and volunteer activities.These activities include fundraising via direct mail, calling programs, cultivation events and one-on-one donor solicitation. The Undergraduate Education initiative oversees the planning and fundraising for all aspects of the Stanford undergraduate experience. This includes working closely with university partners across campus, including the offices of the Vice Provost for Undergraduate Education and the Vice Provost for Student Affairs, the Financial Aid Office, and the academic schools that confer undergraduate degrees.

The development coordinator will report to the assistant director, Stanford Parent and Family Engagement, and will collaborate closely with the director and associate director of Development, Parent and Family Engagement; and with the executive and associate directors of Development, Undergraduate Education to fulfill the duties associated with providing support to both programs.

JOB PURPOSE:

Staff in these programs collaborate and partner with their colleagues in the schools and units, Principal Gifts, and Class Giving to coordinate activity with donors and potential donors.

Development Coordinators (DC) provide administrative and routine support to fundraising programs and activities and to assist in establishing and maintaining relationships with all university constituencies.

CORE DUTIES:

Administrative Management

• Calendar Management - Plan and schedule meetings (internal and external) for directors and resolve calendar conflicts with limited consultation. This includes scheduling large scale internal meetings across multiple departments on campus.
• Coordinate mailings to prospective and established donors and volunteers.
• Process reimbursements for field staff and help track budget(s).
• Maintain inventory of office supplies as needed.
• Organize electronic file management for gift officers.
• Assist in the production of fundraising materials. Examples include correspondence, white papers, website content, and stewardship letters.
• Build a network of relevant contacts, and stay informed of current university initiatives and activities.
• Track on key dates across the organization and institution.

Prospect/Donor Data Management and Tracking

• Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.
• Help maintain accurate records for donors in PostGrads and CARD by updating contact information as needed, and entering event and volunteer activity. This includes recording attendance, biographies and briefings, and minor correspondence (for example, gift thank you notes, event follow-up emails, campaign outreach notes).
• Assist in building exclusion lists of parent prospects during the admissions cycles.
• Gift processing and tracking. Review and track funds and report on use of gifts, as assigned.

Event and Volunteer Board Support

• Support in the planning, coordination, and execution of events (in person and virtual) and lead volunteer meetings. This includes scheduling planning and prep meetings, tracking RSVPs, booking conference rooms, catering and restaurant reservations, parking reservations, and on-site support such as attendee check-ins, directions, and equipment set-up.
• Additional support may include: taking notes and tracking high-level action items and agreements, scheduling meetings with faculty, adding key deliverable dates to the gift officer's calendar, scheduling event prep and debrief meetings.
• Prepare background information for key meetings and events; prepare briefings for leadership.

*Other duties as assigned.

To be successful in this position, you will bring:

• Bachelor's degree and one year of relevant experience or combination of education and relevant experience.
• Demonstrated ability with Microsoft Office suite.
• Knowledge of database systems, such as Microsoft Access.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• A strong desire to work in a development environment and a willingness to learn about the Development Life Cycle (prospect identification—research—cultivation—solicitation—stewardship).
• A commitment to promoting and supporting an environment of diversity and inclusion.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
• Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
• Ability to obtain and maintain a California Non-commercial Class license.

WORKING CONDITIONS:

• May require working flexible hours, including nights and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

WHY STANFORD IS FOR YOU:

Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


To be considered for this position please visit our web site and apply on line at the following link: https://careersearch.stanford.edu/jobs/development-coordinator-university-major-gifts-17366

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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