Position Summary 

The OLLI at DU West Site Program Assistant (SPA) will work closely with, and will report to, the OLLI Site Manager. The Assistant may, on occasion, be required to stand in for the Site Manager, when the latter is absent.

This is a non-benefited position not to exceed 1,000 hours in a calendar year.

Essential Functions 

• Create nametags for in-person course members
• Assist in creation of course catalog
• Assist Member Relations Committee (or Site Manager) in putting together new member packets
• Send list of names of new members to OLLI DU operations assistant for DU member card order
• Create class lists, attendance sheets for online and in-person courses
• Send end of term thank you emails to facilitators and class assistants
• Prepare & distribute online evaluations
• Prepare & distribute evaluation results/reports
• Maintain a list of suggested facilitators and suggested classes (from class evaluation forms) – submit to appropriate subcommittee chair

Ongoing

• Align site’s Handbooks/Notebooks with OLLI at DU suggested content (will be updated OLLI-wide during 22-23 academic year)
• Member Notebook
• Curriculum Committee Handbook
• Facilitator Handbook

• Assist in production of regular communications via Constant Contact
• Acknowledge by letter (over Manager’s signature) all donations – annual appeal, memorials, other
• Maintain Site Portfolio website in alignment with OLLI at DU format
• Maintain facilitator points spreadsheet – coordinate with OLLI at DU clerical assistant regarding facilitators from other sites and/or facilitators facilitating at other sites
• Maintain OLLI member database/spreadsheet
• Maintain OLLI West volunteer database/spreadsheet
• Maintain OLLI West distribution lists and member information in Constant Contact
• Participate in one OLLI at DU-wide committee of choice
• Diversity
• Member Engagement (benefits, social events, extended learning opportunities)
• Marketing, Communication, and Development

Member Engagement Responsibilities

• Essentially act as host/hostess for OLLI members along with the Site Manager at in-person events
• Act as Zoom Host or Zoom Support to assigned OLLI at DU courses
• As necessary, the SPA will work closely with A/V and IT personnel to ensure that OLLI courses and events are carried out in a successful manner.
• Greet members prior to class- either in person or online
• Greet facilitators either during in-person courses on as a Zoom Support
• Assist Manager as liaison between host church and OLLI members and facilitators
• Provide general oversight for members and facilitators
• Assist members with the registration process
• Assist with site events (receptions, open house, Facilitator recognition)
• For many of the tasks outlined in this description, the SPA will work with and/or direct assisting OLLI member volunteers.

Meeting Responsibilities

• Attend Curriculum Committee (CC) & Member Relations Committee (MRC) meetings
• Attend selected OLLI at DU Committee meetings (Diversity or Member Engagement or Marketing, Communication and Development)
• Take and distribute minutes for the Curriculum Committee meetings
• Assist with Facilitator training meetings each term

Participate in the following workshops to enhance skills:

• Constant Contact (email)
• Portfolio (“website”)
• Qualtrics (evaluation preparation and reports)

Required Qualifications 

• Home office
• Personable; ability to interact well with variety of people; able to anticipate needs
• Organized – able to juggle multiple priorities at once
• Be available onsite the first week of classes
• Good communications skills
• Computer skills – need a little more than basic skills as you will:
• interact with several web-based applications
• regularly work with Microsoft Word and Excel

Preferred Qualifications 

• Advanced computer skills
• Some A/V experience
• Experience with Adobe products (DC, Photoshop, Illustrator or InDesign) or any other graphic design software
• Experience with DropBox
• Experience with Office 365
• Prior experience in adult education

Work Environment

• There is not a designated office.  The primary class site is in Golden, Colorado.

Hourly Range

The hourly rate for this position is $21.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits

The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Application Deadline

For best consideration, please submit your application materials by Tuesday May 31st, 2022.

Special Instructions

Candidates must apply online through https://www.du.edu/jobs/ to be considered. Only applications submitted online will be accepted.

Please include the following documents with your application:

1. Resume

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see https://www.du.edu/equalopportunity/non-discrimination-statement.

All offers of employment are based upon satisfactory completion of a criminal history background check.