About Mills College:

Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit www.mills.edu.

Job Description:

Mills College is seeking an administrative assistant to provide in-person clerical support to the faculty and staff in the School of Education. This position is temporary, beginning immediately. The position works closely within the School of Education Administration Team which consists of the Assistant Dean of Special Projects, Director of Administration, Outreach, Partnerships, and School Communications specialist, the Academic Coordinator, and reports directly to the Assistant Dean of Special Projects.

Representative Duties:

Under the supervision of the Assistant Dean of Special Projects of the School of Education the temporary administrative assistant will be responsible for the following:

• Provides clerical support for the School of Education's day-to-day operations.
• Manages document routing queue and processes between the SOE and external Mills Offices (Financial Aid, Registrar, Provost, etc.) and monitors and tracks incoming and outgoing correspondence.
• Manages and facilitates general correspondence with the School of Education, including checking and forwarding messages from the general school email, phone, mail, and packages as well walk-in traffic to the School of Education.
• Provides initial support to resolve issues when possible; and/or refers contacts to the Administrative Specialist.
• Manages room scheduling, reserves technology for instructional and special programming in the SOE, and facilitates technical support, including being present in the office for diagnostic and repair appointments.
• Submits and manages requests to facilities and campus security.
• Ensures the SOE office supplies are well-stocked, including submitting campus paper and mail and copy orders.
• Additional duties may be assigned.

Knowledge, Skills & Abilities

• Proficiency in Google Suite and Microsoft Office Suite required. Strong verbal, written, and interpersonal communication skills.
• Demonstrated ability to handle sensitive issues and maintain confidentiality. Ability to learn quickly, work independently, and ask for help when needed.
• Ability to lift up to 25 lbs.
• The work requires prolonged periods of time sitting at a computer workstation.

Requirements:

Preferred Qualifications:

Education and Training

• BA or BS preferred. AA with some office experience.
• At least 2-5 years of experience working in a clerical position, college, and/or university experience preferred.

This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

Additional Information:

This is a temporary full-time non-exempt position .

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.

All positions are subject to a background check. Prior to the first date of employment, an applicant's background check must be cleared.

Mills College requires current faculty and staff to be fully vaccinated and boosted against the COVID-19. All new hires are required to be fully vaccinated prior to the first date of work on campus. Fully vaccinated is defined as two weeks following a second shot of a two-dose vaccine or two weeks following a single dose vaccine. For further information regarding the Mills' immunization policy, including medical and religious exemptions, please contact benefits@mills.edu.

Application Instructions:

Click the "Apply Now" button below and follow instructions to submit the following documents:

• Employee Application
• Resume
• Cover Letter and
• Contact Information for 3 References

Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.