Sr. Contract/Grant Coordinator

Organization
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for a Sr. Contract/Grant Coordinator to join our team! This position provides professional staff support in proposal submission activities.

Duties:

  • Under general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties for the program
  • Coordinates various aspects of the grant/contract program to include but not limited to meetings, sponsorship, recruitment, and services
  • Attends meetings and may act as the facilitator
  • Prepares numerous reports on status of the grant or contract, resources needed, and future goals
  • Recruits members for committees and assistance with the program
  • Performs analyses to determine needed services, funds, and volunteers
  • Prioritizes duties from needs assessment data or other resources
  • Makes adjustments in order to meet goals
  • Assists in the preparation of grants or contracts and ensures accuracy
  • Collaborates with the Office of Research Administration, Principal Investigators, and other personnel
  • Distributes information to staff and others
  • Answers questions about the grant or contract and the progress of the grant or contract
  • Prepares the grant/contract budget
  • Reconciles accounts, purchases with ProCard, and enters and approves vouchers
  • Responsible for appropriating funds for salaries and other grant/contract expenses
  • May assist with supervising support personnel including other exempt employees including Program or Project Coordinators
  • Assists with selecting, training, delegating tasks, and conducting performance appraisals
  • Performs various duties as needed to successfully fulfill the function of the position.


Job Location
Education: Bachelor's degree

Experience: 48 months experience coordinating a large grant or contract program or project

Equivalency/Substitution: Will accept 48 months experience in lieu of a Bachelor's degree for a total of 96 months experience.

Skills:

  • Advanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science)
  • Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Advanced working knowledge of pre-award grant submission process and federal application requirements
  • Advanced organization skills
  • Ability to communicate verbally and in writing
  • Ability to perform multitasks and handle stressful situations
Working Conditions:

  • Physical: Must be able to work in sitting position, use computer and answer telephone
  • Environmental: Standard Office Work Environment
Supervision: Supervises 1 employee with job title of Accounting Specialist

 

Equal Employment Opportunity Statement  

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.  

Diversity Statement  

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.



Organization: Ophthalmology
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: May 19, 2022

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