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Program Coordinator

San Diego State University
San Diego
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Job Details

Program Coordinator

Req No: 2022-13492
Category: Administrative/Clerical
Type: Full-Time Contract
Salary: 24.00 - 27.00
Close Date:

Prison Arts Collective (PAC) works to expand access to the transformative power of the arts through collaboration and mutual learning that supports the development of self-expression, reflection, communication, and empathy through providing multidisciplinary arts programming in correctional institutions. PAC currently facilitates weekly multidisciplinary arts programming and art facilitator training programs in 12 prisons throughout California. PAC is based at San Diego State University and has partnerships with California State University, Fullerton; Humboldt State University, and California State University, San Bernardino.

Position Summary

Reporting to the Executive Director (ED), the Program Coordinator will manage organizational operations across multiple chapter sites and provide support in the areas of implementation of the scope of work, training and supervision of staff, and visioning for future programming. The position will have both internal and external responsibilities, including building and strengthening relationships with partners and chapter leadership, as well as improving internal systems and supervising interns and staff.

This is a one-year term based on the grant cycle with the potential for extension based on interest and performance. The Program Coordinator serves as part of the core team and reports to the Executive Director. This position is based at the SDSU headquarters with some options for some remote work. It will include travel to partner campuses and correctional institutions.

Program Operations
  • Ensure that the Scope of Work at each site is effectively implemented in the PAC model and that reports and evaluations are done and submitted on time. Includes implementing current procedures and suggesting revisions and updates as relevant and reporting to ED about successes and any risk or issues that arises.
  • Work with the ED and COC to model collaboration to effectively inspire, encourage, and support a diverse team of students, faculty, staff, and volunteers in collaborating on the project including the chapters/regions, peer leaders, faculty/student-led courses, and innovating solutions to be responsive to needs of participants
  • Participate as a core member of PAC’s leadership team to promote success. Serve as a partner to coordinators at PAC chapter sites to support smooth program operations.
  • Implement internal systems (meetings, information technology, onboarding, training) for smooth operations and suggest improvements as needed.
  • Collaborate with the leadership team in developing effective processes and implementing supervision and evaluation of interns and volunteers.
  • Support Program Assistant to ensure HQ filing system is efficiently maintained and g sensitive records such as program research and information on participants and team members is stored and managed in compliance with IRB requirements.

  • Education & Partnerships
  • Participate in the internal grant planning committee and support the grant application process in coordination with the SDSU Foundation.
  • Strengthen relationships with current PAC partners and funders, including facilitating chapter coordinator meetings and serving as alternate member of AIC monthly meetings.
  • Oversee grant reporting in coordination with the program team and PAC chapter sites.
  • Option to serve as a key member of Research Team and a staff associate on the Internal Review Board (IRB), provide organizational support to the co-PIs on the implementation of statewide IRB

  • Management
  • Train and help support interns at Headquarters and be a key contact for Chapter Coordinators across the regional programs of PAC.
  • Implement and evolve orientations and training for interns and new program staff.
  • Develop materials and supplies lists based on office and chapter needs and place supply orders.
  • In consultation with ED, evaluate and implement procedural processes across PAC and chapters including filing systems, naming conventions, note taking policies, and other as needed.
  • Coordinate with administration at PAC chapter sites to schedule meetings, trainings, and visits.
  • Perform other administrative duties to support the ED and program staff, as needed.

  • Creative and Education
  • Partner with ED and Communication and Outreach Coordinator on PAC events related to programming in prisons and in the community.
  • Visit PAC programs on a regular basis to support the teaching team, provide input, and build relationships with partners in CDCR and CSUs.
  • Option for Coordinator to lead teacher training and facilitator training in community and correctional sites depending on experience and interest.

  • Qualifications
    • High school diploma or equivalent

    • 4-years of progressively responsible experience in an office or administrative environment

    • The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
    • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
    • San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

    To apply, visit

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    Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

    SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

    Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

    Learn More About:

    Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

    Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

    International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

    Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

    Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

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    5500 Campanile Drive
    San Diego
    United States
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