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Audit Coordinator

Employer
San Diego State University
Location
San Diego

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details



Audit Coordinator

Req No: 2022-13699
Category: Accounting/Finance
Type: Full-Time Central Staff
Salary: $7,333.33/Mo. to $7,666.67/Mo.
Close Date:

Overview
This position is open until filled with an initial application review on June 3, 2022.

This position works a hybrid in-office/remote schedule.

Financial Services is a major organizational unit responsible for the general accounting function, internal controls, audits, banking services, cash management, investments, cashiering, billing and collections of receivables, administering gifts, bequests & trusts, negotiating and administering facilities & administrative cost recovery rates, annual corporate budget, tax and financial functions, purchasing and payroll functions of the Research Foundation. Responsible for the care, custody and control of all Research Foundation assets.

Under direct supervision of the Finance & Budget Manager, the Audit Coordinator is responsible for and skilled in technical accounting especially GAAP and GASB and has the responsibility of coordinating and working with the organization's external auditors, Chancellor's office auditors, and sponsor auditors, etc. They are required to proactively communicate with all other departments within the organization. The position interfaces with senior executives, auditors, other auxiliaries, university personnel and a variety of external agencies. This position requires organization, detail orientation, flexibility and the ability to be proactive, resourceful, and able to complete high volumes of complex tasks and projects quickly meeting tight deadlines.



Responsibilities
Reporting to the Finance & Budget Manager, the Audit & Coordinator is responsible for but not limited to:



Financial Reporting and Audits (40%)
  • Working closely with the Finance & Budget Manager, coordinate the annual financial and single audits. This includes scheduling with auditors, delegating to staff, assisting with the preparation of financial statements and related footnote disclosures.
  • Maintain proficiency with recent GASB pronouncements, uniform guidance, GAAS, and other Federal audit and reporting requirements.
  • Perform the annual VEBA and 403b audit, preparation of financial statements and tax filings.
  • Perform the annual 403B plan audit and preparation of financial statements and tax filings.
  • Collaborate with the Benefits Manager, actuary, external auditor and tax preparers to satisfactorily address all audit requests, Department of Labor and IRS compliance, and meet established deadlines.
  • Reconcile all accounts related to employee benefit plans to external data such as investment statements and actuary reports. Analyze account balances for reasonableness and accrual basis accounting.
  • Perform detailed analysis of investment statements to prepare complex annual trial balance and financial statements of the VEBA and 403(b) including MD&A and footnote disclosures. Financial statements must be prepared in accordance with Generally Accepted Accounting Principles of GASB accounting standards.
  • VEBA – Serve on the VEBA Trust Oversight Committee. Provide oversight of actuarial valuation.
  • Direct and oversee the annual federal uniform guidance single audit.
  • For the single audit, review the Schedule of Federal Awards and related SF-SAC (data collection) report prior to transmission.



    • External Audits of Grants and Contracts (30%)
  • Assist with the sponsor audits of grant and contract activities. Participate in the entrance and exit conferences. Arrange for auditor contacts with SDSURF and University personnel as necessary. Help arrange for provision of accounting records and other documentation requested by auditors. Provide auditors with information regarding accounting and management systems of SDSURF. Responds to auditor questions as necessary.
  • Monitor the audit process, being sensitive to possible audit disallowances or perceived system deficiencies. Inform other management personnel of critical issues during audits and plan strategies for addressing those issues. Provide documentation and rationale to resolve questioned costs or system deficiencies.
  • Assist with responses to audit reports. Prepare recommendations for correcting system deficiencies or improving internal controls.
  • Maintain a record of all audits, audit reports and audit results
  • Maintain knowledge and expertise of Federal and other government agency regulations pertaining to grants and contracts including the audit appeal policies for addressing unresolved audit issues. Prepare documentation and justification for presenting SDSU Foundation's position. Assist in negotiation and resolution of unresolved matters.


    • GASB Accounting Implementation and Maintenance (25%)
    • Lead the GASB 87 implementation team
    • Perform lease audits to pull all key information for GASB 87 implementation and maintenance
    • Upload all lease information into EZ Lease and LeaseAccelerator
    • Generate annual journal entries and prepare journal vouchers to post to our systems
    • Lead the GASB 96 implementation team
    • Perform software audits to pull all key information for GASB 96 implementation and maintenance
    • Lead and maintain all future GASB issuances


    Other Duties and Responsibilities as Assigned: 5%
    • Maintain a level of financial reporting knowledge to detect relevant issues, research applicable regulations, make recommendations and direct staff activities to comply with SDSURF policy and comply with financial reporting requirements.
    • This position may be requested to lead or assist with projects that require substantial judgement and discretion, broad-based analytical skills and make resulting recommendations or provide information. Such projects often include collaborating with key university or SDSU Research Foundation departments, university and/or other auxiliary personnel and the ability to work independently. Projects will generally result in recommending and implementing changes to the documentation and maintenance of business processes, standards and procedures.


    Qualifications
    Minimum Required Education & Experience
    • Bachelor’s degree in accounting, business administration or related field
    • Equivalent to four years progressively responsible accounting experience; two of which in a progressively responsible supervisory or management role.

    Preferred Qualifications and Special Skills
    • Certified Public Accountant
    • Three years working at a public accounting firm
    • Familiarity with GASB accounting
    • Experience working with auditors

    ADDITIONAL APPLICANT INFORMATION:
    • Hybrid telework arrangement in place.
    • Incumbent must live within a commutable distance to SDSU.
    • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
    • San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

    The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing.


    To apply, visit https://careers-sdsurf.icims.com/jobs/13699/audit-coordinator/job?in_iframe=1







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    Organization

    Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

    SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

    Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

    Learn More About:

    Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

    Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

    International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

    Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

    Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

    Company info
    Telephone
    619-594-5200
    Location
    5500 Campanile Drive
     San Diego
    CA
    92182
    US
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