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Administrative Associate V - CHP

Texas A&M University-San Antonio
San Antonio TAMUSA

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Job Details

Job Title

Administrative Associate V - CHP


Texas A&M University - San Antonio


Department of Communication, History, and Philosophy

Proposed Minimum Salary


Job Location

San Antonio, Texas

Job Type


Job Description

This position is responsible for the organization and performance of a wide variety of moderately complex administrative duties in support of the Department Chair in the Department of Communication, History, and Philosophy (CHP) within the College of Arts and Sciences. Responsibilities include support of the Department's academic programs and initiatives, and facilitating the interaction of the Department Chair with university, A&M System, and community members. This position provides primary administrative support to the department.


  • Screens phone calls, responds to questions, and takes messages for the Department and the College of Arts & Sciences;

  • Handles correspondence and prepares various reports as needed.

  • Maintains active personnel files for department and assists in the processing of faculty applications, credentialing, approval and appointment letters.

  • Assists in the planning and execution of special events and meetings.

  • Maintains office equipment and assists in acquiring departmental supplies.

  • Requires some independent decision-making.

  • Assists the Department Chair in other record retention efforts

  • Maintains academic, student, and year-to-year financial records related to the activities of the department.

  • Assists departmental faculty and staff with purchasing, travel planning, and accounting tasks related to these.

  • Assists students in the College with registration, independent study requests, and overload requests.

  • Verifies the class schedule; works with advisors to notify students regarding class changes.

  • Enters adjunct faculty assignments in Banner

  • Prepares some textbook requests for departmental faculty.

  • Prepares workload reports for departmental faculty.

  • Assists faculty with their office needs, facilitates completion of HR related tasks, and sends reminders on completing training by departmental faculty and staff.

  • Performs other duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Education & Experience:

  • High School diploma.

  • Five years of related experience in an education setting.

Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Ability to multitask and work cooperatively with others.

  • Excellent written communication, analytical, interpersonal, and organizational skills.

  • Ability to work in a high stress environment.

  • Ability to work with sensitive information and maintain confidentiality.

Please make sure to provide the following documents:

  • 1) Application

  • 2) Cover Letter to include three professional references

  • 3) Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

Summary of Employee Benefits

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made. If you have issues with adding documents with your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


TAMUSA pic1Texas A&M University-San Antonio (A&M-SA) is a contemporary university that reflects the diverse and heritage-rich community it serves. Founded as the first upper-division institution of higher education in South San Antonio in 2009, A&M-SA today is a comprehensive four-year university offering high-quality, affordable education.

From fall 2008 to fall 2017, enrollment has grown 340 percent. The University currently serves nearly 6,500 students and has graduated more than 8,000 alumni. The student body is 60 percent female and 72 percent Hispanic. Approximately 77 percent of students are the first in their family to attend college.

TAMUSA pic3Since becoming president of A&M-SA in 2015, Dr. Cynthia Teniente-Matson has forged an audacious strategic plan for the University to fulfill its mission and bring to life its core values while achieving several important goals, including becoming a national model for student and academic success.

Through the University’s 26 undergraduate degrees and 13 graduate degrees, students can pursue a wide variety of in-demand fields, such as education, business, information technology and cyber security, criminology and biology. A&M-SA equips students with the knowledge, marketable skills and high-impact educational experiences that prepare them for rewarding careers, responsible global citizenship and lifelong learning.

With unprecedented enrollment growth, small classes, flexible schedules and in-demand degrees, A&M-SA is making the dream of higher education a reality for students in the San Antonio community and beyond.TAMUSA pic2

Fast Facts:

  • A&M-SA offers the lowest undergraduate tuition among four-year universities in San Antonio: $8,216 average cost per year (tuition and fees for spring and fall semesters for 15 credit hours/semester)
  • A&M-SA is a Military EmbracingTM university; 1 in 6 of our students is military connected (veterans, active-duty, spouses or dependents)
  • The National Security Agency (NSA) designated A&M-SA as a National Center for Academic Excellence in Cyber Defense Education (CAE-CDE) through the year 2022. This prestigious designation puts the University among a select group of institutions nationwide meeting rigorous federal standards.
  • 20:1 student to teacher ratio


Texas A&M University-San Antonio (A&M-SA) is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate and master’s degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, call 404-679-4500 or visit for questions about the accreditation of A&M-SA.

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