University of California Irvine

Assignments Coordinator


Updated: Jun 1, 2022
Location: Irvine-Campus
Job Type:
Department: Verano Place


Job Opening ID: 36298Reports To: Graduate Life CoordinatorWorking Title: Assignments CoordinatorDepartment: Verano PlaceBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8am - 5pm, M - FEmployee Class: Career Position Summary: Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 240 staff employees, 300-400 student employees and an annual operating budget of $120 million. Student Housing provides housing for approximately 9,000 undergraduates, graduate students and their families in over 250 buildings and approximately 3.3 million sq. ft. Currently, Student Housing houses 45% of UCI's enrolled students (in conjunction with American Campus Communities, UCI's 3rd party housing partner) with a goal of housing 60% as part of the campus Long Range Development Plan (LRDP). Student Housing also provides maintenance and repair services to student residents. The incumbent serves as a primary administrative staff member responsible for Community Assignments for a specific portion of the GFH housing community. The incumbent will oversee front desk and independently troubleshoot concerns, challenges, inquiries. The incumbent will organize and manage the assignment process for a graduate and family student housing population of approximately 4300; process all room changes and contract cancellations; and maintain a high level of service through the utilization of different software platforms. This position includes heavy client relations with a diverse group of students, campus partners and external constituents and will analyze service trends and requests, making recommendations for process improvements and new equipment as needed. Other duties include maintaining office supply inventory, check-in/out of keys, coordination of services from the public facilities, answering phones, and completing special projects/assignments as needed. Compensation Range: $24.66 - $29.62 Department Website: https://housing.uci.edu/verano-place/ Required: Ability to interact positively and communicate effectively with a diverse group of students, faculty, staff, and visitors to campus. Skills to compose memos, letters, reports, and presentations using standard business formats. Experience managing multiple projects at one time. Demonstrate experience developing, using and maintaining office procedures. Ability to maintain confidentiality of records and information. Skill in working as part of a team and collaborating closely with co-workers on a variety of interdependent functions. Proficiency in analysis tools, models, and methods. Ability to learn new software programs. Skills to maintain organized electronic and hard copy files. Knowledge of PC hardware and computer peripherals. Skill to troubleshoot system problems. Skill to install and upgrade software. Willingness to learn new applications and systems. Proficiency in Microsoft Office, particularly Microsoft Excel, and Outlook. Ability to identify areas for process improvement and make recommendations to improve efficiency and/or service level. Personal skills to maintain diplomacy, confidentiality, and professional conduct. Demonstrated ability to independently complete detailed tasks and manage projects. Preferred: Bilingual oral and written communication skills (English and Spanish, Chinese, Korean or Vietnamese). Demonstrate experience in using Adobe Acrobat, Illustrator, Photoshop and/or similar software. Knowledge of Student Housing, university and community resources, systems and services. Knowledge of University policies and procedures. Special Conditions Required: Rare weekend/evening work during peak move in periods. Must undergo a DOJ background check including LiveScan fingerprinting. Must be willing to return to work in case of disaster. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Job Opening ID: 36298Reports To: Graduate Life CoordinatorWorking Title: Assignments CoordinatorDepartment: Verano PlaceBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8am - 5pm, M - FEmployee Class: Career Position Summary: Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 240 staff employees, 300-400 student employees and an annual operating budget of $120 million. Student Housing provides housing for approximately 9,000 undergraduates, graduate students and their families in over 250 buildings and approximately 3.3 million sq. ft. Currently, Student Housing houses 45% of UCI's enrolled students (in conjunction with American Campus Communities, UCI's 3rd party housing partner) with a goal of housing 60% as part of the campus Long Range Development Plan (LRDP). Student Housing also provides maintenance and repair services to student residents. The incumbent serves as a primary administrative staff member responsible for Community Assignments for a specific portion of the GFH housing community. The incumbent will oversee front desk and independently troubleshoot concerns, challenges, inquiries. The incumbent will organize and manage the assignment process for a graduate and family student housing population of approximately 4300; process all room changes and contract cancellations; and maintain a high level of service through the utilization of different software platforms. This position includes heavy client relations with a diverse group of students, campus partners and external constituents and will analyze service trends and requests, making recommendations for process improvements and new equipment as needed. Other duties include maintaining office supply inventory, check-in/out of keys, coordination of services from the public facilities, answering phones, and completing special projects/assignments as needed. Compensation Range: $24.66 - $29.62 Department Website: https://housing.uci.edu/verano-place/ Required: Ability to interact positively and communicate effectively with a diverse group of students, faculty, staff, and visitors to campus. Skills to compose memos, letters, reports, and presentations using standard business formats. Experience managing multiple projects at one time. Demonstrate experience developing, using and maintaining office procedures. Ability to maintain confidentiality of records and information. Skill in working as part of a team and collaborating closely with co-workers on a variety of interdependent functions. Proficiency in analysis tools, models, and methods. Ability to learn new software programs. Skills to maintain organized electronic and hard copy files. Knowledge of PC hardware and computer peripherals. Skill to troubleshoot system problems. Skill to install and upgrade software. Willingness to learn new applications and systems. Proficiency in Microsoft Office, particularly Microsoft Excel, and Outlook. Ability to identify areas for process improvement and make recommendations to improve efficiency and/or service level. Personal skills to maintain diplomacy, confidentiality, and professional conduct. Demonstrated ability to independently complete detailed tasks and manage projects. Preferred: Bilingual oral and written communication skills (English and Spanish, Chinese, Korean or Vietnamese). Demonstrate experience in using Adobe Acrobat, Illustrator, Photoshop and/or similar software. Knowledge of Student Housing, university and community resources, systems and services. Knowledge of University policies and procedures. Special Conditions Required: Rare weekend/evening work during peak move in periods. Must undergo a DOJ background check including LiveScan fingerprinting. Must be willing to return to work in case of disaster. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/9640299-assignments-coordinator





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