Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

This position may have an opportunity to work remote/hybrid. All Duke University and Duke Health remote workers must reside in one of the following states or districts: Arizona; California; Florida; Georgia; Hawaii; Illinois; Maryland; Massachusetts; Montana; New Jersey; New York; North Carolina; Pennsylvania; South Carolina; Tennessee; Texas; Virginia or Washington, DC.

Occupational Summary

The Award & Compliance Specialist acts as a resource to the university community for assistance and information on award processing requirements to ensure as quick and smooth award setup as possible. As a member of the Grants & Contracts and Compliance team this position will be cross-trained to provide broad support in a variety of roles.

Responsibilities include working with the Grants & Contracts group to develop and maintain policies and procedures that can be put in place at the time of award and monitored throughout the life of a sponsored project.

Specific Duties

Awards

• Reads and analyzes award documents to write the cover memorandum for PIs and Grant Managers providing them with information about unusual or complex sponsor terms and conditions associated with the award.
• Coordinates with Grants & Contracts and departments to obtain any additional documents needed to complete the award processing and reviews documentation for accuracy.
• Determines the best fund code structure for projects involving multiple internal and/or external organizations; prepares the transmittal form for Office of Sponsored Programs (OSP); and, acts as liaison with OSP regarding all award setup issues.
• Works with ORS support staff to ensure that award packets are prepared and sent to PIs and departments in a timely manner.
• Manages other award related duties as required such as issuing subcontracts, processing changes and other modifications, requesting new financial accounts, etc.

Subcontracts

• If subrecipients are part of an award, checks the subrecipient documentation and follows up with the PI and the department to obtain any missing items.
• Drafts subcontract packet including all attachments for review by the appropriate personnel and sends the packet out to the subrecipient. ORA and ORS currently use different systems and different processes for issuing subcontracts.
• Monitors subrecipients and recommends contract modifications if warranted by a subrecipient#s performance.

Effort

• Reviews and confirms committed effort at time of award and enters the information in grants.duke; assists in monitoring key/senior personnel total effort on sponsored projects; coordinates with Assistant Director in the Grants & Contracts group and PIs to resolve effort related issues.
• Works with the team to develop and present training materials for various areas of compliance. Manages other compliance related duties as required.

Required Skills

As the federal government’s focus on compliance changes, this individual must be flexible, motivated and ready to learn the regulations on new areas of compliance. Other requirements are:

• excellent written and verbal communication skills;
• ability to interpret federal and state regulations relevant to sponsored research;
• ability to organize and structure complex subject matter;;
• advanced computer skills in programs of relevance to duties.

Minimum Qualifications

Education:

Work requires communications, analytical and organizational process. skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Training: Successful completion of required department training such as GC101& 201 Introduction to Research, Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hireis required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.

Experience

No experience required for candidates who possess a Bachelor's or position. Master's degree in a field of study directly related to the specific

Preferences:

BA/BS degree and three years of work in research administration related field; RACC certification or must obtain Certificate of Research Administration within one year after employment. Must be notary public or must obtain notary public license within three months of employment.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.