Program Coordinator

Job Details

Program Coordinator
Graduate School of Education, Stanford, California, United States

Schedule: Full-time
Job Code: 4121
Employee Status: Fixed-Term
Grade: H
Requisition ID: 94572

The Stanford University Graduate School of Education (GSE) is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice, and policy. Our community includes over 60 faculty, 400 students, 200 staff, 14,000 alumni and countless people from the local and global communities we work with and impact.

The GSE seeks a full-time Program Coordinator to provide detailed, diversified administrative and operational support for the Initiative on Learning Differences and the Future of Special Education. This is an exciting opportunity to play a key role in growing a robust and ambitious University initiative. If you thrive in an academic work environment where everyone has a chance to be a creative problem solver and move projects forward, and you have an interest in advancing opportunities for children with diverse learning needs, come join our team at the GSE!

This position is a 2-year fixed term position based on Stanford University's main campus. Consideration will be given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates should include a resume and cover letter.

What You'll Do:

Reporting to the faculty director of the Initiative on the Learning Differences and the Future of Special Education, the Program Coordinator will work closely with faculty and internal stakeholders to implement and administer the vision, strategy, and goals of the Learning Differences Initiative. Together, we invest in building a future of possibility for All learners. We envision breakthroughs that create opportunities for children with diverse learning needs to participate and learn in school and life. This initiative is embedded in the Transforming Learning Accelerator (TLA).

You will join a small team of administrators, event planners, finance specialists, and communications managers who are committed and passionate about the promise and potential of TLA to create more equitable learning solutions for all. With a focus on the Learning Differences branch of TLA, you will develop administrative processes to support the operational functions of the project, including logistics planning for several large meetings, symposia, and workshops; oversight of expenditures; coordination of grant submission deadlines, requirements, and administration; and facilitation of collaborative meetings, communications, and asynchronous workflows for faculty, student, and community partners.

Core duties will include:

  • Independently develop, implement, and evaluate the everyday operations of the initiative's activities by identifying and executing tasks and objectives related to administrative support for the faculty director and doctoral student fellows, scheduling, travel coordination, room reservations, meeting agenda planning, and communications; making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the initiative.
  • Analyze and interpret policies; develop, revise, and implement procedures for program activities and functions.
  • Represent the initiative as the key contact for administrative expertise and operational support within Stanford University and GSE community partners. May also represent the initiative to external stakeholders and constituencies.
  • Organize and participate in outreach activities that may include developing communications, planning/promoting events, seminars and conferences.
  • Assist in developing budgets, monitoring expenditures, and reconciling statements; research, identify and resolve discrepancies. May perform limited forecasting and provide recommendations that determine the budget.
  • Oversee and administer a variety of complex financial transactions in support of the initiative's activities, including expense requests, honoraria, invoicing/billing, and procurement.

Additional responsibilities include:

  • In conjunction with faculty director and the GSE's research administration team, assist with sponsored project research proposal submissions and post award administration.
  • Oversee and perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, grants, conferences, meetings and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various imitative documents, displays, reports, brochures, social media, and/or websites.

What You'll Bring:

The ideal candidate is a friendly, proactive, and dependable self-starter with experience supporting administrative and operational functions of a complex program or unit. This role requires working with all levels of our constituents, so it is important that you can demonstrate professional decorum as well as an ability to communicate and build relationships across broad audiences. Ongoing success in the role will require a collaborative spirit and flexible attitude, a commitment to your own professional growth and career development, and pride in your work and understanding of how it supports the overall mission of the school. Additional requirements include:

Education & Experience

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills, and Abilities

  • Ability to communicate effectively both orally and in writing with a broad range of constituents and partners, including members of the academic community, members of the public-school community, policy makers, and public press.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and execute project plans with short- and long-term end dates.
  • Excellent organizational skills and attention to detail
  • Demonstrated ability to take initiative and ownership of projects, while still being open to new and creative solutions
  • Ability to routinely and independently exercise sound judgement in making decisions
  • Demonstrated experience working in an environment with colleagues of diverse backgrounds and customs

Desired Qualifications:

  • Previous experience in an academic environment preferred.
  • Interest in and depth of knowledge in special education or related fields.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, you must submit a cover letter and resume along with your online application.

  • Finalist must successfully complete a background check prior to working at Stanford University.
  • This position is a two year fixed term and may be renewable based on performance and funding.
  • Applicants to this position must be available to work in the United States without sponsorship for 2 years or more. OPT permit holders should confirm that they are eligible to work in the US at the Stanford GSE for two years or more.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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