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Dir of Financial Aid

Presentation College
Aberdeen, SD, US

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Administrative Jobs
Institutional & Business Affairs, Financial Aid
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

General Purpose

The Director of Financial Aid is responsible for administering financial aid programs to eligible students in accordance with federal, state and institutional policies.

Key Tasks and Responsibilities

  • Administers the various institutional, state and federal programs, determines eligibility, ensures correctness of documents needed and awards aid in a fair and equitable manner in accordance to federal, state and institutional guidelines.
  • Complete student packaging/awarding, award adjustments, student loan origination, process internal and external scholarships, ensure student verification when required, and certify private loans and Parent PLUS loans.
  • Import ISIR information using EdConnect.
  • Maintains records and correspondence on all forms of financial assistance to students.
  • Work closely with the Business Office staff to ensure federal financial aid is reconciled monthly.
  • Assist in preparing the annual FISAP report.
  • Monitor and calculate Return of Title IV Funds for students who drop courses or withdraw.
  • Responsible for completing the periodic reports required by federal, state and other agencies in regards to the financial aid programs.
  • Leads by example, and focuses on establishing and maintaining a team that is well trained, mentored, developed and empowered to succeed and is willing to be held accountable for individual performance as well as progress with personal development and established goals.
  • Maintains annual statistical data on the financial aid programs administered by the College.
  • Serves as the Chair of the Scholarship Committee and serves on various committees of the College as assigned.
  • Works with Administration to formulate new institutional policies or revise existing policies.
  • Represents Presentation College through community involvement and active membership in state (SDASFAA and MASFAA), regional (RMASFAA), and national (NASFAA) associations.
  • Keeps informed of state and federal policies governing the administration of aid programs by attending various training opportunities.
  • Work with Director of Admissions to design marketing material used for communication with prospective students, as well as collaborate on student-recruitment strategies through the use of financial aid leveraging and scholarship strategies.
  • Conduct informational sessions for students and parents to inform them of financial aid process and eligibility of financial aid programs.
  • Implement and/or review the Financial Aid Office Policies and Procedures Manual.
  • Assist in preparing for program reviews with DOE and guarantee agencies and annual audit with independent auditing firm.
  • Submit departmental budget and manage spending.
  • Other duties as assigned.


Education and Training

 Bachelor’s degree required. Master’s Degree preferred. Experience working in financial aid is preferred. Ability to work in a fast-paced environment with specific deadlines to accomplish tasks. Must have the ability to multi-task, be organized, and work independently. Must have a high level of customer service skills and attention to detail.

Knowledge and Experience

  • Three (3) – five (5) years of progressively diverse responsible experience in higher education or financial aid.
  • Proven knowledge of Title IV regulations and programs.
  • Experience with federal processing systems, including COD, and knowledge of financial aid management systems.
  • Proven leadership, planning, managerial, supervisory, and organizational skills.
  • Demonstrated public speaking and group presentation experience.
  • Demonstrated communication skills, both verbal and written.
  • Demonstrated sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of college students and employees.
  • Ability to prioritize work and effectively manage multiple assignments concurrently. 
  • Ability to collaborate effectively with others and establish and maintain effective working relationships.
  • Ability to work well independently and as part of a team. 
  • Demonstrated technology skills proficiency with Microsoft Office.
  • Expertise in working with a wide variety of constituent groups including students, parents, staff, faculty, colleagues, and the community.
  • Researches student population and funding trends in the creation of the financial aid packaging policies to endure maximum benefits to all students.


Core Competencies


Key Actions 

Decision Making

Uses sound judgment to make good decisions based on information gathered and analyzed. Considers all pertinent facts and alternatives before deciding on the most appropriate action. Commits to decision.


Interacts with people effectively. Able and willing to share and receive information. Co-operates within the group and across groups. Supports group decisions. Puts group goals ahead of own goals.

Work Standards

Sets and maintains high performance standards. Pays close attention to detail, accuracy and completeness. Shows concern for all aspects of the job. Follows up on work outputs. 


Displays energy and enthusiasm in approaching the job. Commits to putting in additional effort. Maintains high level of productivity. Self-directed.


Takes personal responsibility for job performance. Completes work in a timely and consistent manner. Sticks to commitments.

Problem Solving

Analyzes problem by gathering and organizing all relevant information. Identifies cause and effect relationships. Comes up with appropriate solutions.


Adapts to changing work environments, work priorities and organizational needs. Able to effectively deal with change and diverse people. 

Planning and Organizing

Plans and organizes tasks and work responsibilities to achieve objectives. Sets priorities. Schedules activities. Allocates and uses resources properly. 


Expresses ideas effectively. Organizes and delivers information appropriately. Listens actively.


Shares complete and accurate information. Maintains confidentiality. Adheres to organizational policies and procedures. Meets own commitments.


Takes action to influence events. Generates ideas for improvement, takes advantage of opportunities, suggests innovations, does more than required.

Stress Tolerance

Displays emotional resilience and the ability to withstand pressure on an on-going basis. Deals with difficult situations while maintaining performance. Seeks support from others when necessary. Uses appropriate coping techniques.

Working Conditions

  • Normal temperature working environment. 
  • Moderate to little amount of noise in the work environment. 
  • Friendly, teamwork type of work environment.   
  • Normal amount of overtime and extended work hours required.
  • College Mission, Vision & Values

    As part of the Presentation College Learning Community, you will be expected to play a role in supporting the legacy of the Presentation Sisters, in promoting the Mission, living the Core Values, and furthering the Vision.

    Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.


    Making the world a better place!

    Learning… For a Better World

    Using knowledge to improve lives and make our communities a better place is the very heart of what we do at Presentation College. Here, service learning isn’t an add-on or an afterthought. It’s the very foundation of who we are and what our education stands for.

    Because, quite simply, that’s what the world needs.


    Our Catholic Tradition

    Our deep Catholic roots guide us in the way we approach learning and living. A core mission of our founders is a sincere commitment to social justice and human dignity, and that commitment is brought to life every day through our efforts to help individuals, families, and communities in need.


    Our Service Curriculum

    In order to fulfill graduation requirements, students complete at least two service learning projects. You’ll have the flexibility to choose from a broad range of service learning programs and opportunities, and you’ll enhance the experience through reflections and journaling.


    Our Boundless Enthusiasm

    From building homes through Habitat for Humanity, to “Shop with the Saints” for families in need, to packing lunches at the local food bank, to hosting community meals and health clinics, to countless other service activities, there’s no limit to our enthusiasm for service. That’s why 97 percent of students say they’re satisfied with service learning at Presentation.

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