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Assistant Coordinator for Facilities and Operations, Athletics

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Job Details

Category:: Athletics
Department:: Athletics
Locations:: Binghamton, NY
Posted:: May 16, 2022
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 49720
Position ID:: 147698

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget title: Instructional Support Associate (SL-2)

Salary: $45,000

Binghamton University, a NCAA Division I institution and member of the America East Conference, is seeking an Assistant Coordinator for Facilities and Operations.

This position will:

  • Oversee all camps, clinics, and fundraisers including scheduling, contracts, invoices, etc.
  • Oversee all aspects of internal and external facility rentals including revocable permits, staffing, billing, post-event recap, etc.
  • Manage and organize athletic facility scheduling including intercollegiate team practices, university users, and outside organization users.
  • Serve as a direct supervisor for a variety of professional, experienced event staff; including oversight of advertising, hiring, scheduling, payroll and evaluation.
  • Participate in all aspects of athletic facility, event and operations logistics, which could include but are not limited to: field and venue preparation, event setup and teardown, operating athletic equipment, set-up/removal of signage, preparing for visiting team/official arrival, etc.
  • Liaison for Binghamton Athletics to spectators, competitors, vendors, officials, etc.
  • Serve as game/event manager, as assigned by supervisor, for designated home athletic/non-athletic events, any/all post-season competition, and all basketball games.
  • Work closely with Physical Facilities personnel in planning weekly and daily assignments.
  • Meet with clients and/or university officials and submit service requests accordingly.
  • Recommend, establish, and coordinate preventative maintenance programs for athletic facilities.
  • Establish and maintain inventory for all athletic facilities.
  • Oversee internal access control system for all athletic facilities.
  • Attend training, safety programs, and meetings as designated by the supervisor.
  • Uphold all NCAA, New York State, Binghamton University, and Athletic Department rules and regulations while remaining in compliance with Division 1 athletics and NCAA legislation.


  • Bachelor's Degree
  • At least two years of experience in athletic facility and event management, preferably in NCAA division 1 athletics and/or other athletic venues
  • Experience in supervising/managing professional and/or events staff
  • Worked closely with other campus and/or community entities for planning and executing events
  • Understanding of athletic games, events and competitions
  • Knowledge of Microsoft Office and Google Suite
  • Ability to work longs hours, in an ever-changing work environment; including standing, sitting, lifting in all weather conditions
  • Non-traditional work schedule; must be able and available to work nights, weekends and holidays


  • The ability to setup, troubleshoot and operate various scoring systems, videoboards, public address and stereo equipment
  • Excellent verbal and written communication
  • Planning, directing, training, and supervising work of assigned personnel and students
  • Ability to handle multiple tasks and coordinate multiple activities
  • Interpret service requests into work plans
  • Direct staff in a reasonable and effective manner
  • Work independently on various tasks as assigned
  • Knowledge of athletic facilities, events, and competitions; including event operations and maintenance equipment including methods, tools, materials, and equipment used in athletic facilities and events
  • Executing contracts, invoices and budgeting
  • Knowledge of scheduling software
  • Fire and safety regulations

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
Binghamton University is an equal opportunity employer which bases its employment decisions without regard to race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service or any other status protected by the laws of the State of New York. All qualified applicants are encouraged to apply.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Internal Applications by: June 1, 2022

External Applications: open until filled.

Persons interested in the above position should apply online.

Please submit:
- Resume
- Cover letter and
- Contact information for three professional references.

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:


Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger    


Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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