This job has expired

Healthcare Administrative Specialist

University of Denver
Colorado, Denver, USA
You need to sign in or create an account to save a job.

Job Details

The mission of the University of Denver's Health & Counseling Center is to enhance overall student well-being and success through inclusive physical and mental healthcare, prevention, education, advocacy, and recovery support services. The HCC is an on-campus facility with two counseling locations open 8am-5pm M-F with evening hours until 7pm two to three evenings a week during the academic year. This position works a minimum of one 10-7 pm shift per week, one to two quarters per the academic year. The HCC provides a wide range of on-site medical and mental health services, along with advocacy, recovery and health promotion for the whole campus community. The University of Denver is deeply committed to Inclusive Excellence and Equity and we are especially interested in considering applications from members of underrepresented groups, first generation college graduates or who work on topics related to these issues.

Position Summary

Provides a high standard of service excellence to both internal and external customers; interacts with patients to resolve patient issues and questions; demonstrates a commitment to the financial success of the HCC; demonstrates a commitment to the HCC as a whole by adherence to policies and procedures.

Demonstrates competence and initiative by performing a variety of functions, including the following: registering patients and scheduling patient visits efficiently and accurately; facilitating reception area activities; performing necessary computer tasks; scanning medical records accurately and in a timely manner; recording charges and fees accurately on patients accounts; collecting charges, as appropriate, and accurately recording the collection thereof, maintaining HCC provider (medical and mental health providers) schedules, a variety of billing responsibilities (correct coding, payment and 3rd party billing revenue capture, accounts receivable), insurance advocate for the students, member of committees within the HCC, Student Affairs and Inclusive Excellence; facilitates appropriate resolution of student issues and/or complaints; performs routine clerical duties as assigned. Coordinates and supports educational outreach programs and serves as liaison with various private, public, and university agencies.

Essential Functions

Interacts with patients, visitors, and HCC staff in a courteous manner, and demonstrates a sincere initiative in meeting patient needs. Ensures confidentiality of patient and institutional material in accordance with FERPA and HIPAA regulations. Maintains positive behaviors and attitudes; demonstrates commitment to interpersonal service towards patients, visitors, and co-workers.

  • Administrative
  • Scans and updates patients electronic medical records, i.e., scan specialists referred visit notes, emergency room notes, prescription requests, etc., notifies referring provider or nurse for review.
  • Answers the telephone promptly and courteously; routes callers; takes complete and accurate messages and relays the information to the appropriate person with accuracy, courtesy, and speed.
  • Provides routine information via phone, e-mail and face to face.
  • Monitors patient needs in the reception area; maintains neat, clean, and safe work area.
  • Performs clerical duties such as copying forms, mailing brochures, requests for records, letters, and other clerical duties upon request of the DAF and MBD.
  • Enter students into the United Healthcare insurance database and notify them of their enrollment/benefits.
  • Enter students into the Delta Dental insurance database and notify them of their enrollment/benefits.
  • Enter referrals into UnitedHealthcare Student Resources.
  • Answer emails from the Info box.
  • Send reminder emails/text messages (appointments, psych vitals, questionnaire completion).
  • Review faxes.
  • Properly dispose of scanned records post 30-days in file.


  • Creates, implements and oversees communications programs, be it internal or external, that effectively describe and promote DU HCC.
  • Manages secure messages, text reminders, and communication with student.
  • Coordinates, updates, and improves the DU HCC marketing to encourage DU student utilization of HCC resources.
  • Assists and coordinates events outside of DU HCC i.e. flu clinics, sexual health clinics, and other health related events.
  • Design and deliver new student orientations with the DU community.

Medical Records

  • Ensures accuracy of CPT and ICD-10 codes.
  • Maintains patient electronic medical records.
  • Ensures confidentiality of patient and institutional material in accordance with FERPA and HIPAA regulations.
  • Processes all faxes which includes scanning into patient charts, notifying providers of documentation, taking prescription requests to nurses.
  • Aiding patients in properly completing and submitting Release of Information forms.
  • Notifies Medical Records Specialist or Assistant Director of Healthcare Operations about Maxient ROIs for further processing.
  • Maintains patient correspondence box.
  • Filters medical records (immunizations, assessment documentation etc.)
  • Notifies appropriate parties of any missing information.
  • Processes patient documentation.
  • Processing patient related faxes and emails.
  • Ensures that ROI forms are properly completed.
  • Notifies the Medical Records Specialist as ROI records are scanned into the patient chart.
  • Properly dispose of scanned records post 30-days in file.

Insurance Duties

  • Patient Scheduling Duties - Schedules patient appointments efficiently and accurately according to practice protocols.
  • Prepares, updates, and maintains patient schedules, including confirming, rescheduling, and canceling patient appointments according to practice protocols.
  • Coordinates patient flow and assures immediate priorities are satisfied such as registration, schedule changes, eligibility changes and students presenting in crisis or medical urgency.
  • Instructs patients how to enter their information online through the secure web portal. Notifies provider when a patient has canceled or rescheduled an app.

Knowledge, Skills, and Abilities

  • Working knowledge of Microsoft Suite Products
  • Knowledge of basic office equipment (phone, fax, copier, credit card machine, etc.)
  • Typing minimum 40 words/minute
  • Computer data entry.
  • Working knowledge of medical billing and coding.

Required Qualifications

  • Associates Degree or 2-5 years customer service in a healthcare environment
  • 2-5 years customer service related experience
  • Experience with computerized data collection, billing and account tracking systems

Preferred Qualifications

  • Bachelors Degree
  • Experience in medical coding and terminology
  • Experience in Electronic Medical Record software
  • Exceptional interpersonal skills, exemplary written and oral communication skills, and strong organizational and time management abilities
  • Ability to manage multiple projects at the same time
  • Ability to work effectively with diverse constituents
  • Ability to handle sensitive and confidential information

Working Environment

The work environment is a busy office setting, which features a fast pace, frequent interruptions and daily contact with the public. The environment involves balancing a variety of priorities and responding quickly to emerging problems. Office and patient care environments. Exposure to blood, body fluids and hazardous waste other than blood and body fluids. Occasional exposure to toxins, cytotoxins, and poisonous substances. Occasional exposure to hazardous materials such as chemicals and liquid nitrogen. Occasional exposure to dust, loud, unpleasant noises and combative situations. Frequent exposure to communicable disease.

Physical Activities

Ability to: perform simple motor skills; simple manipulative skills such as writing and picking up a telephone; moderately difficult manipulative skills such as typing; see clearly at both near and far distances; and communicate both verbally in writing.
Ability to sit in front of a computer for an extended period of time.
Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 5:00 p.m. Evenings and weekends as required.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) June 15, 2022.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 8.

Hourly Range:
The hourly range for the position is $23.00-$25.40.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.


Founded in 1864—just a few years after the city of Denver itself was founded—the University of Denver is one of the country's premier private universities.

The University's 125-acre campus, a few miles south of downtown Denver, is home to more than 11,500 students hailing from all regions of the United States and 83 other countries.

The University offers:

Regardless of what they study, University of Denver students embark on a personal educational journey that helps them find and follow their individual purpose.

Collaborative, Experiential Learning

Our students work closely with faculty, peers and members of the community on projects, research and fieldwork. They cross disciplines to discover new perspectives and approaches to problem solving.

In and out of the classroom, our students learn by doing, whether they're collecting data in the field or putting theory into practice in a clinical setting.

The University of Denver Culture

Across the University of Denver’s many divisions, departments, and offices, supervisors are searching for new employees who strive to excel and innovate, prize integrity, and who value the opportunity to engage with the community.  The University is always looking for creative problem solvers, critical thinkers, and lifelong learners who want to know more and do more.

At the University of Denver, our culture is steeped in ethics and social responsibility. As a result, our faculty and students represent a wide array of perspectives and enjoy the healthy dialogue that grows out of diversity. University of Maryland, Baltimore

For all their differences, the members of our community are united by a common purpose: They're determined to confront society's most pressing challenges—everything from world health and the global economy to access to education.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert