Proposal Coordinator – AAI Projects
- Employer
- The University of Kansas
- Location
- Lawrence, KS
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- Administrative Jobs
- Institutional & Business Affairs, Alumni Relations & Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Achievement & Assessment Institute (AAI) at the University of Kansas exists to improve the performance of children, adults, and organizations throughout local, state, and national communities. AAI currently includes ten centers, which represent a diversity of services and programs and supports faculty research, both in the School of Education and Human Sciences and other academic units. AAI centers are strongly mission driven, but also are significantly more entrepreneurial than a typical university research center. The AAI mission is accomplished in five primary ways.
- Partnering with local, state, national, and global communities to apply scholarship to implement programs with direct public impact.
- Developing and publishing generalizable knowledge that allows leveraging of the solutions developed so that the success of the first part of our mission is magnified.
- Providing faculty with the support and encouragement they need to generate resources for research and development in support of enhanced achievement of individuals and organizations.
- Providing students with experiences vital to their professional development.
- The Institute and its centers also provide opportunities for undergraduate and graduate students to obtain valuable research and on-the-job employment experience while completing coursework.
This is a full-time position and will be hybrid. Job Description75% - Pre-Award Duties:
- Manage proposal preparation, review and submission
- Solve unique and time-sensitive problems and interact with Principal Investigators, AAI proposal preparation staff, agency officials, and university personnel.
- Communicate expectations around proposal preparation/revisions, budget modifications, and compliance requirements.
- Analyze and interpret the agency’s request for proposal (RFP).
- Review and verify all compliance requirements at time of proposal and confirm all necessary compliance regulations for sponsored projects at award initiation.
- Prepare and review all necessary sponsor application forms with correct institutional and proposal information. Review all known contract terms/requirements noted at the proposal stage and ascertain additional university approvals from appropriate departments as necessary.
- Develop an adequate, accurate, and justifiable proposal budget and justification in coordination with the Principal Investigator and in accordance with sponsor and university policies.
- Obtain all necessary signatures/approvals (e.g., for inclusion of cost share, space usage, and collaboration).
- Act as liaison with other research institutions when preparing submissions which include subawards.
- Complete and transmit the approved proposal package to meet all sponsor-imposed deadlines and provide any necessary assistance to investigators with sponsor electronic systems that require direct interaction by the PI. Maintain proposal records in system of record (Streamlyne).
- Answer any post-submission questions posed by sponsor to facilitate award issuance.
15% - Administrative:
- Maintain high responsiveness and stellar customer service in the face of unyielding deadlines and inflexible external schedules.
- Act as a liaison regarding the AAI sponsored project portfolio for AAI financial and administrative staff, Contract Negotiations, KU Center for Technology Commercialization, and Research Integrity staff to facilitate the smooth completion of negotiation tasks.
- Communicate with investigators/sponsors to resolve complex sponsored project administration problems/issues and work with principal investigators, administration, and center contacts to resolve matters and identify best practices. Maintain delegated signing authority for proposals as needed. Assist in training of AAI staff and researchers in research administration, policies, procedures, and sponsor guidelines.
- Assist in the development and implementation of policies, procedures, resources, and trainings to improve efficiency, effectiveness, and compliance with regulations and overall administration of sponsored projects at KU.
- Additional duties as assigned.
10% - Research Development Duties:
- Assist AAI investigators with funding opportunity searches as requested and act as a liaison with the Research Development office in the Office of Research.
Position RequirementsThis is a hybrid position. Required Qualifications
- Bachelor's degree and two years sponsored project management, program coordination, or other relevant experience or High School/GED/Diploma with four years of sponsored project or other highly relevant experience.One or more years of demonstrated work experience that required the ability to work in a fast-paced, highly flexible environment while meeting set deadlines and providing support or service to multiple stakeholders, as outlined in application materials.One or more years of analytical and problem-solving skills as evidenced by previous work history and application materials.Excellent communication skills and demonstrated ability to work in a team environment as evidenced by previous work history and application materials.One or more years of applying intermediate mathematics aptitude for budgeting and project financial management as evidenced by previous development of sponsored project budgets, management of sponsored project finances, or other financial work experience, as outlined by application materials.
- Bachelor’s degree in Business/Accounting or related field.
- Five years of pre-award and/or post- award research administration experience.
- Supervisory experience as evidenced by previous work history and application materials.
- Demonstrated experience working with a variety of constituencies and stakeholders in a Non-Profit or University research environment.
- Experience with interpretation of regulatory or legal documents.
- Cover Letter detailing how you meet the required and preferred qualifications
- Resume
- Names and contact information for 3 Professional References
Incomplete applications will not be considered.
Application review begins on07/01/2022. Priority will be given to applications received by this date but applications will continue to be taken until the position has been filled.
Contact Information to ApplicantsKaty Spencer - Katyspencer@ku.edu Advertised Salary Range$60,000 Work Schedule8:00-5:00 M-F Application Review Begins01-Jul-2022 Anticipated Start Date18-Jul-2022
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Diversity, Equity, Inclusion, and Belonging
The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.
We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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