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Special Projects Officer

University of Toronto
St. George (Downtown Toronto)

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Job Details

Special Projects Officer

Date Posted: 05/17/2022
Req ID: 24295
Faculty/Division: Asst VP - Operations & Services
Department: Asst V-P Facilities & Services
Campus: St. George (Downtown Toronto)


Working under the general direction of the Chief Operating Officer, Property Services & Sustainability, the Special Projects Officer is responsible for identifying issues, advising on strategy and communications options, recommending solutions, implementing project plans, and responding to the objectives and priorities of the Facilities and Services. Working closely with the the COO, as well as other senior university administrators, the Special Projects Officer is responsible for project management and implementation to ensure the work of Facilities and Services can be carried out efficiently and effectively.

Such project management and implementation includes: (a) creating and implementing supports and best practices (b) identifying best practice and needed supports for information technology management; (c) providing administrative support and strategic advice related to issues management; (d) undertaking detailed research and analysis on a wide range of topics; (e) facilitate project work to ensure deliverables are met within the required timelines; (f) following-up on decisions made and monitoring these supports and best practices to ensure there is ongoing maintenance of the highest level of pro-activity, support and service for the portfolio, and ensuring timelines are met.

The incumbent provides a high level of confidential support to the COO and Facilities and Services senior management, and collaborates with the various stakeholders on the committee including Human Resources, in defining and achieving goals and objectives for the office, in order to maintain and improve administrative processes and procedures. The Special Projects Officer will assist with and advance projects, and undertake initiatives and daily activities within the Facilities and Services that require knowledge of confidential information.

The role of the Special Projects Officer will continue to evolve and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment. The incumbent works closely with the COO to ensure the operationalization of projects is seamless and meets required needs.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent interacts closely with a wide range of senior members of the University, including vice-presidents, vice- provosts, governors, academic administrators, faculty and staff, as well as students and other community members.


University degree required, post graduate degree (Master's or PhD) an asset, or equivalent in education and experience.


Minimum four (4) years’ experience in a University setting in progressively senior positions; Extensive experience with the University, knowledge of university policies and procedures, and an understanding of the University’s organizational structure, including its governance; Knowledge about media (including traditional, new and social media), protocol, diplomacy and an excellent understanding of the University’s mission and intersection with the broader community; Experience leading complex and multi-stakeholder projects.


Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations), and scheduling software; Familiarity with Microsoft Sharepoint an asset; Web design skills such as content management software and WordPress preferred; Familiarity with Acrobat and other Adobe software an asset.


Strong research, writing, communication, presentation and interpersonal skills; ability to work under pressure; familiarity with University governance, higher education sector, and public sector administration; high degree of political acuity and judgment; ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building; ability to work independently with a high degree of initiative, discretion, and tact; superior organizational skills in planning, project management and task coordination; flexibility and problem solver orientation; and strong leadership capabilities.

Closing Date: 05/25/2022,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $81,873 - $95,518 -- Broadband Salary Range: $81,873 - $136,454
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Developer, Administrative Assistant, Web Design, Project Manager, Technology, Administrative, Research, Creative


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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