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Administrative Assistant for Major Gifts

Denison University
Granville, OH
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Job Details

Position Type:

Support Staff

Classification Title:

College Support Services

Position Title:

Administrative Assistant for Major Gifts

Position Number:


Pay Grade Level:

CSS 10


Minimum rate of pay $20.50 per hour


Office of Major Gifts

Posting Number:

S 121301030

Full or Part Time:

Full Time

Number of Months:




Work Schedule:

Monday-Friday, 8:30 a.m. to 4:30 p.m. 35 hour work week.

Occasional evenings and weekends as needed for special events.

Basic Function:

Provide a full range of administrative assistant duties and responsibilities. Support the day-to-day operations of the Major Gift office by providing the technical and organizational skills needed to coordinate office operations within a fast-paced environment which requires a high degree of attention to detail and confidentiality.

Essential Job Functions:

Support the Office of Major Gifts, including a director and a team of four development officers (three of whom work remotely and are based out-of-state) in our mission of creating and sustaining donor-centered relationships.

Administrative support duties include, but are not limited to:

  • Scheduling meetings and maintaining calendars.
  • Reconciling expense reports.
  • Tracking budgets.
  • Assisting with travel arrangements and preparing travel itineraries.
  • Generating reports.
  • Performing data entry, correspondence, briefs, pledge agreements and proposals.
  • Assist in the planning of department meetings, workshops, and retreats.
  • Provides support for the Board of Advisors, and any other future programs, to support the work of Major Gifts.
  • Partners with other offices as needed to assist with regional events such as dialogue dinners and conversations with the president.
  • Assist in administrative support related to the planning and execution of the comprehensive fundraising campaign, including support of the Presidential Travel Calendar.

    Perform all other duties as assigned.

Our ideal candidate anticipates and resolves problems, using initiative, flexibility, creativity, and a teamwork approach. They will be able to work independently and have a willingness to embrace inter-departmental collaboration.

Minimum Qualifications:

High school graduate or equivalent and a minimum of five years of relevant administrative assistant experience.

Preferred Qualifications:

  • Excellent interpersonal and written communication skills.
  • Should be comfortable working independently and as part of a cohesive team to achieve goals.
  • Ability to work in a fast-paced environment and balance multiple projects at once while maintaining a focus of meeting deadlines and proofreading for accuracy.
  • Able to maintain highly confidential information in a professional and discreet manner.
  • Ability to work cooperatively with staff, faculty, students, and others in an environment which celebrates diversity.
  • Excellent verbal and telephone communication skills and a willingness to use video conferencing tools on a regular basis.
  • Proficiency in Google Suite, or MS Office applications. Ability to prioritize tasks and monitor workflow.
  • Previous experience with database management.

Physical Demands:

Must be comfortable in office setting, operating general office equipment, including lifting boxes up to 20 lbs.


Office of Human Resources

Contact Phone/Extension:


Contact Email:

[email protected]

Open Date:


Open Until Filled:


Special Instructions to Applicants:

In your cover letter, please address how your background and experience has prepared you for this position at Denison University. Please provide contact information for three (3) work-related references including name, address, phone number and email address.

Additional Information:

Applications received by June 5, 2022 will be assured full consideration. Position open until filled.

In our ongoing efforts to support the health of our community, continue to operate our campus safely, and to comply with the federal government’s large employer mandate, Denison requires all new employees to be fully vaccinated against COVID-19 including a booster within the timeline guidance recommended by the Centers for Disease Control and Prevention unless an authorized exemption is approved. For more information and resources regarding this policy as a condition of employment, please visit

Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our Diversity Guide ( Denison University is an Equal Opportunity Employer.


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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