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Human Resources Specialist (Partial Telework Schedule)

Employer
University of Maryland Baltimore
Location
Baltimore, MD

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Job Details

Job Description
The Health Sciences and Human Services Library (HSHSL) for the University of Maryland, Baltimore (UMB) has an exciting opportunity for a Human Resources Specialist.

The Human Resources (HR) Specialist is responsible for supporting and coordinating the administration of human resources transactions and activities for the Health Sciences and Human Services Library (HSHSL). The HR Specialist is expected to interact and liaise with faculty, staff, and campus Human Resource Services (HRS) to facilitate library and University-wide human resource objectives. Under minimal supervision, this position oversees a combination of Human Resource and related budgetary functions to Library Administration and to faculty and staff employed in the Library. The HR Specialist may have the option of a partial telework schedule.

The HSHSL is comprised of faculty, exempt, and non-exempt staff funded by both internal and external sources. The HR Specialist provides guidance to Library Administration on HR issues and policy development and interpretation; processes payroll; and communicates HR policies, practices, and programs to HSHSL employees. The HR Specialist provides program support for library faculty appointments and the recruitment of new library faculty. The HR Specialist is responsible for facilitation and guidance of Recruitment/Staffing of Library faculty and staff positions, Training and Development, Employee Relations, Payroll and Compliance. Reporting to both the A.V.P. Academic Affairs/Executive Director HSHSL and to the HSHSL Associate Director of Administration and Operations, the HR Specialist also works closely with the Office of Academic Affairs.

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

Primary Duties:

  • Responsible for the day-to-day HR functions in the library. Acts as a resource for employees, answering a variety of HR questions and referring employees to proper HR sources.
  • Serves as the primary contact and liaison between the library and central HR and payroll. Oversees the HR and payroll records management processes for the library including payroll approvals and authorizations. Enters and monitors EFPs for accuracy. Ensures paperwork is submitted in a timely manner.
  • Develops, improves, coordinates, and facilitates the recruitment and onboarding process for all faculty and staff. Communicates with hiring manager and central HR to facilitate this process.
  • Consults with faculty, managers, and employees on policy and guidelines and assists in creating policies as needed. Ensures compliance with UMB and library policies and procedures. Interprets how policies and guidelines will apply to and affect permanent and non-permanent status faculty, non-exempt staff, exempt staff, and contractual library employees.
  • Provides salary estimates as needed for budget spending projections. Works with campus HR Compensation team to ensure equity among employees.
  • Plans and promotes activities in support of the library’s strategic plan objectives. Participates in Human Resource Services (HRS) initiatives.
  • Coordinates the hiring, appointment, promotion, and permanent status of Library Faculty. Collaborates with the Thurgood Marshall Law Library regarding the annual Appointment, Promotion, and Permanent Status (APPS) policy process. Engages with University Counsel as necessary regarding APPS Policy interpretation and updates. Advises Division Heads, Managers, and Supervisors on disciplinary actions, terminations, and faculty promotions and permanent status applications. Serves as a resource in these areas.
  • Manages and monitors the performance evaluation process for faculty and staff.
  • Performs other job-related duties as assigned.


Qualifications
Education: Bachelor’s degree in human resources, business administration, or a related field of study. Master’s degree preferred.

Experience: Two (2) years of experience in human resources. 

Preferred Experience: Previous experience using HR management systems and applicant tracking systems (we use PeopleSoft and Taleo). Knowledge of libraries or experience in an academic setting.

Certification/Licensure: Professional in Human Resources Certification (PHR) or Society for Human Resources Management Certification (SHRM-CP) or willingness to obtain certification preferred.

Knowledge, Skills, and Abilities: General knowledge of human resource laws, practices, and policies. Knowledge of position requirements and ability to perform position in compliance with all requirements/regulations/laws. Ability to maintain high standards in work performance and demonstrate skill in maintaining awareness of trends and influences. Assume personal responsibility for all outcomes. Ability to make effective and timely decisions. Effectively use technology in the performance of job. Maintain productivity and use knowledge strategies to increase knowledge base. Effectively communicate verbal and written thoughts, ideas, and facts.  Write and present information in a clear and concise way. Interpret and understand written information and demonstrates ability to listen attentively to verbal and non-verbal cues that lead to a deeper understanding. Ability to work cooperatively with others demonstrating professional, ethical, respectful, and courteous behavior when interacting with others. Ability to interact pleasantly and positively with others to meet customer expectations and provide follow-up with customers.

Hiring Range: Low to mid $60,000s; commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.



Job: Reg or CII Exempt Staff
Shift: Day Job
Organization: Health Sciences and Human Services Library - Administration
Job Posting: May 13, 2022
Unposting Date: May 31, 2022, 10:59:00 PM

Organization

Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.

The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.

Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.

Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.

Mission


The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.

 

Campus Data

University Facts at a Glance

 

Go to the Office of Institutional Research and Accountability for complete campus facts. 

 

Equal Opportunity


The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.

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