Assistant Director of Finance & Operations
School of Humanities and Sciences, Stanford, California, United States

Schedule: Full-time
Job Code: 4945
Employee Status: Regular
Grade: E
Requisition ID: 94488

Assistant Director of Finance and Operations (Hybrid Opportunity)

This position is a hybrid work opportunity (subject to operational needs). Applicants must submit a cover letter AND resume along with your online application to be considered for this opening.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Founded in 1892, the Department of Economics is a national and international leader in economics. The Department's central missions are to train students at the undergraduate and graduate level in the methods and ideas of modern economics, and to conduct both basic and applied research in economics that pushes forward the frontier of knowledge in the field. With 40+ faculty, 4 lecturers, 150+ graduate students and post-doctoral fellows, 200+ undergraduates, and 11 staff, the Department is breaking new ground in pioneering research that analyses and proposes solutions to some of the biggest challenges in society today. Our administrative team is critical to enabling Stanford Economics to accomplish its mission.

Economics is seeking an Assistant Director of Finance & Operations (Assistant DFO) that provides high-quality financial and administrative support to faculty, staff, and graduate students as the department's subject matter expert on finance and administrative policies, processes, and systems. As part of the management team in a dynamic and diverse environment, reporting to the DFO, and partnering with other managers, the Assistant DFO will:

• Act on behalf of the DFO or chair in regard to establishing priorities and identifying and resolving problems that are financial and/or administrative in nature.
• Perform complex finance functions and/or activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems.
• Work with diverse funding sources from sponsored grants to non-sponsored sources.
• Anticipate needs of faculty, proactively prevents issues, and independently solve problems.
• Assess business needs and recommend strategies/approaches to manage and improve processes.
• Supervise a finance/administration team of three staff.
• Manage staff utilization of the finance/administration team and forecast staffing needs for immediate and long-term needs.
• Manage hiring process of part-time employees and hourly student employees.

To be successful in this role, you:

• Have exceptional analytical and problem-solving skills.
• Are extremely organized & detailed, independent, self-motivated, and team oriented.
• Have strong business acumen.
• Have great communications skills that allow high-level interactions with a diverse academic community.
• Have a "can-do" attitude and exceptional interpersonal skills.
• Welcome process improvements which may include policies and system changes.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

CORE DUTIES:

• Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
• Construct and assemble data for budgeting and decision making; develop conclusions, and present high-level summary of recommendations. May develop annual budget for individual department/unit.
• Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
• Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
• Develop reports and presentations of complex financial data and metrics for management and third parties.
• Participate as a member of a team and support new initiatives. Make decisions determining approach to managing and completing processes.
• Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
• Develop and maintain desktop procedures and process documentation for area of responsibility.
• Define requirements, develop, and implement complex test cases, perform system testing and analyze results.
• Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
• Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
• May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

EDUCATION AND EXPERIENCE:

Bachelor's degree and four years of relevant experience or combination of education and relevant experience.

Prior relevant experience at Stanford University and/or other higher education institutions strongly preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
• Demonstrated knowledge of financial systems, internet and computer literacy.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
• Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.

CERTIFICATIONS AND LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly sitting.
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

WORKING CONDITIONS:

• Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://healthalerts.stanford.edu/covid-19.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/3077785

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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