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Administrative Assistant II

Employer
University of Colorado Boulder
Location
Boulder, CO

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Requisition Number:

39211

Location:

Boulder, CO

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

20-May-2022

Date Posted:

11-May-2022 Close All Job SummaryThe Department of Human Resources (HR) encourages applications for the Administrative Assistant II! This position provides administrative and data entry support for the University of Colorado Department of Human Resources. Position functions as the front line Human Resources receptionist and provides front desk customer service functions. This includes answering questions and directing calls from employees within CU- Boulder as well as applicants and customers outside of the University. Position assists customers by phone, e-mail and in person to answer questions, provide assistance with the online job application process, or direct inquiries to the most appropriate resource. Position also provides general administrative support to the HR staff by ordering office supplies, filing, and assisting with scanning, mailing, data entry functions, and other administrative tasks and projects as assigned.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are

HR contributes leadership, guidance, tools and services to support employees throughout their careers at CU Boulder and to cultivate a culture which upholds the campus’ strongly held values. HR partners with campus in the achievement of the campus vision and strategic imperatives.

What Your Key Responsibilities Will BeFront Desk Customer Service:
  • Greet customers by telephone and in person; announce visitors who have appointments with HR staff; direct customers to testing and/or training sessions; respond to general, prescribed questions while referring all other questions to the appropriate individual and/or unit; refer customers to the appropriate person or work unit; on-site processing of Federal Form I-9s; assist with logistics including checking-in applicants or HR, FSAP & OIEC clients; provide assistance and guidance to job applicants and how to find positions at the university. Monitoring HRmail inbox, respond and route accordingly. Strong interest in helping all types of customers and capturing information related to a job announcement, general HR questions or other university matters, and determine if you are able to answer immediate question or refer callers to next point of contact for more guidance.
Administrative Support and Data Entry:
  • Assist in ordering and stocking office supplies; assists by taking a more active role in completing basic verbal and written responses to general employment inquiries and verifications; assist with data entry or data retrieval using HRI or HCM databases as needed; provide the function as floor and building proctor for ARCE and building tenants, managing; and assists with reviewing HR website information for broken links or out of date information as needed. Assist with other administrative tasks and special projects as needed. Receive and distribute incoming packages and mail for the department.
What You Should Know
  • This position will be in-person.
  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement.
    • New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.


What We Can Offer
  • Annual starting salary is $41,600.
Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. Be StatementsBe accomplished. Be ambitious. Be Boulder.What We Require
  • Two years administrative, clerical, or customer service related experience.
  • Appropriate education will substitute for the required experience on a year-for-year basis.
What You Will Need
  • Experience working with and communicating with diverse audiences and a proven dedication to diversity and inclusion. Ability to recognize and adapt to cultural and language differences.
What We Would Like You To Have
  • Comfortable with multiple phone lines and a large volume of calls, ability to work well independently and as part of a team. Bilingual skills in any language(s). Proficiency using Microsoft Word, Excel and Outlook.
Special InstructionsTo apply, please submit the following materials:
  1. A current resume that includes date ranges and whether the position was full-time or part-time.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  3. DD-214 for veteran applicants.
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to [email protected] or send via fax at 303-492-4693 and reference the job to which you are applying.
    • If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.
Please apply by May 20, 2022 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicantsPosting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

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