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Administrative Assistant - Part-Time

Employer
Chatham University
Location
Pittsburgh, PA, USA

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Job Details

  • Pittsburgh, PA, USA
  • Part Time
  • Email Me Similar JobsEmail Me This JobAdministrative Assistant

    Chatham University's Department of Exercise Science & Athletic Training is accepting application for a part-time Administrative Assistant. This position reports to the Program Director of Exercise Science and Athletic Training, School of Health Science.


    Position Summary:

    The Administrative Assistant serves as day-to-day professional administrative support to the academic and financial operations of the Department of Exercise Science & Athletic Training. This position will serve the department at half time, twenty hours per week. The Administrative Assistant supports the curricular administration of academic programs and is primarily responsible for coordinating and processing actions necessary for the day-to-day operations of each academic program.


    Chatham University is committed to fostering a community of equity and inclusion. In recruiting new employees, we seek to strengthen our campus community by attracting people with a diversity of experience and identities. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin. Chatham University is an Equal Opportunity Employer.


    Responsibilities and Duties:

    Curricular & Academic Program Administration

      Maintains an academic calendar for the program director to construct semester teaching calendars and rotations and track faculty load.Tracks and processes academic contracts, including those for faculty overload and adjunct faculty.Coordinates the
        Collection and entering of program assessment data.Collection of course syllabi and submission to the Office of the Vice President for Academic Affairs' office.Collection, update, and distribution of materials to support faculty academic advising responsibilities.
      Provides basic administrative support to faculty and instructors.
    Administrative Support for Financial Operations

      Responsible for the day-to-day financial processing for the department, including payments, contracts, invoices, and purchase orders.Remains current on all University procedures related to budget and financing, including those required by the University Business Office and serves as focal point for training and compliance with such procedures by Faculty and Staff.Coordinates and executes procurement of supplies for academic programs.Coordinates the timely processing of credit card purchases in the Concur system.

    Required Qualifications:

      Ability to manage correspondence, organizing calendars, ensuring compliance with deadlines and other procedures.Ability to learn systems for organizing and recording a range of professional records.Proficiency with Microsoft Office, including Excel, PowerPoint & Teams.Maintain confidentiality to handle sensitive matters using discretion, diplomacy, and good judgement.Respect for diversity of background, identity, and perspective.A positive, solution-oriented attitude around disagreement.

    Preferred Qualifications:

      An associate's or bachelor's degree and specific experience supporting administration in a higher education environment.Experience working directly with students and faculty in a diverse and collaborative university environment.

    How to Apply:

    Interested candidates should visit www.chatham.edu/careers and follow the instructions to complete the application process.

    To ensure full consideration, please submit:

      Cover letter addressing the qualifications of the positionResumeContact information for three professional references
    All documents should be uploaded at the same time at the time of application.


    Review of applications will continue on a rolling basis or until the position is filled. Application materials received by May 25th, 2022 will receive primary consideration.

    Chatham University offers a competitive salary, an excellent benefits package, including tuition remission for qualified personnel and their dependents/spouses as well as a generous retirement plan.


    About Chatham University:

    Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and-as the alma mater of environmental icon, Rachel Carson (Class of '29)-is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.

    Chatham's mission is: "To prepare students to build lives of purpose, value and fulfilling work...by preparing graduates to be informed and engaged citizens in their communities; to recognize and respect diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living and working environment for all members of the campus community.

    Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

    Located in Pittsburgh, PA-one of the country's most livable cities and great college towns-Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.

    Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

    Chatham Universityhttps://chatham.applicantpro.com

    Organization

    About Chatham

    Founded in 1869, Chatham University is a fully coed institution with an enrollment of over 2,200 students and over 60 undergraduate and graduate programs in our areas of excellence: health & sustainability; business & communication; and the arts & sciences. Chatham is the alma mater of environmental icon Rachel Carson ’29, and is recognized as a leader in the field of sustainability, having been selected as one of the Top 50 Green Colleges by The Princeton Review; ranked in the top five nationally for sustainability achievements in the Sustainability Tracking, Assessment & Rating System™ (STARS); and mentioned in a 2012 Forbes article as one of the places "contributing to Pittsburgh's transformation into a destination for green living."

    Building on these accomplishments, Chatham opened in 2014 the world's first fully sustainable campus in higher education, Eden Hall Campus. Consistently ranked as a best college by U.S. News & World Report in the Regional Universities North category, Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science & Business; and the School for Continuing & Professional Studies.

    Accreditation The University is accredited by the:

    · Commission on Institutions of Higher Education of the Middle States Association of Colleges and Secondary Schools

    · Pennsylvania Department of Education

    · Pennsylvania Department of Education Teacher Certification Program

    · Accreditation Council for Occupational Therapy Education

    · Accreditation Review Commission on Education for the Physician Assistant

    · American Chemical Society

    · American Psychology Association

    · Commission on Collegiate Nursing Education

    · Commission on Accreditation in Physical Therapy Education

    · Council for Interior Design Accreditation

    · Council on Social Work Education

    · International Assembly for Collegiate Business Education

    · Masters in Psychology and Counseling Accreditation Council

     

    Mission Statement Chatham University prepares its students to build lives of purpose, value, and fulfilling work. Through professional skill development and liberal arts learning, Chatham prepares its graduates to be informed and engaged citizens in their communities; to recognize and respect diversity of culture, identity, and opinion; and to live sustainably.

    Student Life Students at Chatham University immerse themselves in academics, co-curricular activities, and city life here in Pittsburgh, PA. At Chatham University, you’ll find an academic and social environment where everyone, from professors in the classroom to strong alumnae/alumni networks to fellow students, cares about your future. The Office of Student Affairs at Chatham is committed to assisting students in becoming active members of the campus community through a variety of programs and services. Student Affairs staff members are here to help Chatham students stretch their imaginations, learn about themselves, discover the world, and achieve their aspirations. Chatham University has a lot in store for students outside the classroom.

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