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Program Specialist II (Kinesiology and Athletics)

Employer
College of the Canyons
Location
Santa Clarita, CA
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Position Number: CLA21-434

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Program Specialist II (Kinesiology and Athletics)

A Full-Time Classified Represented Position

Review Date: June 10, 2022

This position is a high priority for our District for the 2022-2023 year and is contingent upon continue available district, grant and state funding.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Program Specialist II (Kinesiology and Athleltics) staff member in the Kinesiology, Physical Education, and Athletics Department.

Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018, 2019, and 2021 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the direction of the Athletic Director, in conjunction with the Dean of Kinesiology, Physical Education, and Athletics assists the Athletic Counselors with student advisement, the Director, Public Relations & Sports Information with maintaining Athletics web presence, assist with CCCAA Eligibility of student-athletes, assist with game management duties such as taking statistics during contests, (including nights and weekends), and performs a variety of specialized and technical duties in support of the day-to-day operation of the School of Kinesiology, Physical Education, & Athletics. Acts as a liaison on behalf of the Athletic Department to outside agencies to organize events and presentations. Serves as technical support to ensure optimum office performance and compliance with CCCAA standards, relieve the Dean and Athletic Director of clerical duties and assists the Athletic Counselors to ensure student success. Coordinates and implements practices to improve the School’s organization and scheduling needs, utilizes and maintains technology and social media to provide athletes with the most up to date information possible. Performs other related duties as assigned.

Canyons Hall

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Maintains current knowledge of changes, updates, methods, requirements, regulations and policies for the athletic program.

2. Performs technical computer duties related to student databases, report preparation, word processing, spreadsheet functions, student correspondence, website and social media account (Twitter, Instagram, Facebook, YouTube, etc.) maintenance.

3. Assist with maintenance of all statistical based computer programs for the purpose of recording and reporting mandated game statistics and results to the Western State Conference and the CCCAA.

4. Assists the Director, Public Relations & Sports Information to maintain the COCathletics.com website and other public facing information display areas (campus monitors, event calendars, bulletins boards, athletic signage, etc.). Projects include: website content creation and management updates (rosters, bios, game statistics, scores and event results), provides contacts with representatives of PrestoSports.com.

5. Assists the Director, Public Relations & Sports Information with a variety of statistical support. Projects include: uploading statistical files to COCathletics.com, printing and distributing stats to coaches and members of the media, reviews final box scores and statistical data for accuracy and makes corrections as needed. Works closely with other community college athletic departments to ensure statistical accuracy and policy compliance.

6. Assists in regulatory compliance of game management for athletic events. Serves as the college’s athletic game manager when necessary.

7. Utilizes online software program to confirm required game officials to home games and prepares payment request paperwork in advance of each competition. Submits completed paperwork to Athletic Administrative Assistant in a timely manner for processing of payments.

8. Assists the Director, Public Relations & Sports Information with game day press box/sideline operations, including media relations, statistical setup, technology operations, event coverage, etc.

9. Assists the Director, Public Relations & Sports Information with research, design and production of “game notes” rosters and materials to be distributed at COC home games.

10. Assists Head Coaches with program development.

11. Assists with record keeping of donations and deposits for various athletic club accounts, ensuring proper documentation of each transaction.

12. Provides student-athletes with information on College services. Provides information relevant to applications and deadlines. Assists students in making program changes and corrections. Advises students on District procedures for course prerequisite challenges, placement waivers, and academic standard petitions.

13. Communicates with coaches to ensure new athletes complete matriculation steps and are prepared academically for the season.

14. Assists and advises student-athletes regarding academic programs requirements, CSU GE and IGETC general education requirements, and assists students with transfer, which includes timely completion and submittal of necessary applications, the acquisition of financial aid, housing, etc. Identifies other university services, programs and personnel to contact for assistance in the transfer process.

15. Schedules appointments for the Athletic Counselor using SARs scheduling software.

16. Keeps record of athletic team rosters and manages the assignment of priority registration dates for student athletes.

17. Uses the administrative database to send transcripts, confirm completion of matriculation requirements, check degree progress and assign registration dates.

18. Runs GPA reports for student athletes and compiles data into spreadsheets for the Athletic Counselor.

19. Responds to inquiries via phone and email in regards to counseling and athletic department policies.

20. Maintains confidentiality of student-athlete, employee, and other office records.

21. Assists Athletic Director to ensure student-athlete eligibility compliance and reporting requirements. Monitors student-athlete tracers to Admissions & Records and other academic institutions to ensure student-athlete is eligible for athletic participation in accordance with District policies, State Athletic codes and Conference requirements.

22. Assists to plan and prepare all athletic fundraisers, special events and other related activities and/or functions.

23. Assists in coordinating intercollegiate athletic contests, sporting events and related athletic events.

24. Attends professional meetings/conferences and specialized training to enhance professional development and increase the operational effectiveness of counseling services.

25. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Minimum of two (2) years full-time equivalent experience working in community colleges, universities, high schools, community agencies, or similar work involving programs or activities to assist the public, or comparable experience in a position which includes specialized clerical duties and interaction with the public.

Education:

Equivalent to an Associate’s degree (60 semester units). Two additional years of experience as identified above may be substituted for one year of college.

DESIRABLE QUALIFICATIONS:
  • Earned Bachelor’s degree in the field of Kinesiology or Sports Medicine.
  • Student information systems commonly found in higher education, and electronic scheduling software.
  • A basic knowledge of sports and athletic competition (rules, positions, statistics, etc).
  • Knowledge and experience of athletic statistical keeping software (PrestoSports).
DEMONSTRATED KNOWLEDGE AND ABILITIES:

Position requires knowledget o:

  • Applicable laws, codes, regulations, policies, and procedures relating to Collegiate athletics.
  • Oral and written communication skills. Application of proper grammar, spelling and punctuation.
  • Ability to record real time statistics during intercollegiate contests, specifically football, basketball, soccer, volleyball, baseball, softball.
    Recordkeeping techniques.
  • Athletic statistical operations and processes, along with a basic knowledge of sports (player positions, basic game rules, corresponding statistics etc.)
    Interpersonal skills using tact, patience, and courtesy.
  • Microsoft Office Suite software (Excel, Word, Outlook, and PowerPoint) and other business related software.

Position requires ability to:

  • Learn, interpret, and apply legal mandates, policies, regulations, guidelines and operational procedure.
  • Learn, train with and eventual mastery of PrestoSports.com statistical processes and website operations.
  • Demonstrated knowledge of and implementation of diversity, equity, inclusion, and antiracism efforts in an educational setting.
  • Demonstrated experience with guided pathways framework.
  • Perform repetitive work, or continuously perform the same work with accuracy and efficiency.
  • Be present for home contests, including nights and weekends.
  • Establish and maintain a variety of comprehensive and accurate files and records, prepare concise and complete reports as required.
  • Work independently, assume responsibility, and use professional judgement based on established guidelines and procedures.
  • Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high quality services.
  • Type with speed and accuracy; make arithmetical calculations in a like manner.
    Communicate effectively and accurately orally and in writing.
  • Understand and carry out oral and written directions.
  • Establish and maintain cooperative working relationships with students, faculty, staff, coaches and others connected in the performance of duties.
  • Ability to adapt to changing student and procedural requirements.
  • Apply knowledge of modern office practices and equipment, including automated word processing, spreadsheet development, record management and filing systems, telephone techniques, correspondence development and report writing.
  • Demonstrate excellent customer services skills and ability to multi-task in a high stress, team-oriented environment.
  • Maintain confidentiality of student athlete, employee and other office records.
    Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
SALARY PLACEMENT:

Salary placement will be on Range 28 of Classified Represented Salary Schedule B ($4,765.00 - $5,343.00 per month).

**Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($4,765.00 / $5,058.00 / $5,343.00 per month) of this 20-step salary range.

Probationary period for new Classified employees is 6 months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

DISTRICT CLASSIFIED EMPLOYEE BENEFITS:

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees. Educational incentive is available to eligible Classified Represented and Confidential employees.
RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

PHYSICAL DEMANDS:

Position requires sitting and viewing of a computer monitor for extended periods of time, dexterity of hands and fingers to operate a computer keyboard; reaching, bending, and stooping, frequently exert 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing and speaking to communicate and provide information to others; vision to read printed material and computer monitor. In the event of an emergency, employees may be relied upon to serve as emergency service workers.

CONDITIONS OF EMPLOYMENT:
  • Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.
  • Official, sealed transcripts are required upon offer of employment.
  • Position is contingent upon funding and is subject to change.

EQUAL EMPLOYMENT OPPORTUNITY:

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

Students

ABOUT THE DISTRICT:

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 96 associate degree programs, including 31 associate degree for transfer (AD-T) options, as well as 148 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $470 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

  • Online District CLASSIFIED Application.
  • Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
  • Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
  • Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
  • Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
  • Supplemental Questionnaire. Please answer the following questions as part of your application packet.
    1. Do you possess education equivalent to an Associate degree (60 semester units) or higher from an accredited institution? If yes, list your degree(s) and please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of work experience in lieu of the equivalent of an Associate’s degree, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
    2. Please describe your previous experience working in an administrative support position, highlighting your experience with financial record management and reporting. Include employer name(s), position title(s), dates of employment, full-time or part-time status (hours per week), your roles and responsibilities. Please provide your total years of full-time equivalent experience in this field.
    3. Please describe your experience working with students and/or the public, and the roles you played in serving them.
    4. Please describe your working knowledge of intercollegiate athletics, including any experience you may have working in an athletic department.
    5. Describe any experience you may have in event planning and facilitation.
    6. How has your background and experiences prepared you to be effective in an environment that values diversity?
  • Letters of reference are optional.

Please note:

  • Skills evaluation of candidates for interview may be required.
  • Travel and relocation expenses are the responsibility of the applicant.
  • Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
  • “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
  • Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
  • Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
  • Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews the week of July 5, 2022 and conduct final interviews between the week of July 7, 2022. This is an estimated timeline, and is subject to change.

Interviews may be conducted in-person or remotely via Zoom.

** This is an in-office position, working twenty-nine hours per week on the Valencia campus. **

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.

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